Chief of Party - Papua New Guinea

International Foundation for Electoral Systems (IFES)
  • Location
    Papua New Guinea
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Sep 27

Position description

The Chief of Party (“COP”) serves as IFES’ primary in-country representative and coordinator of programming with local and international actors. COPs report to the Regional Directors based in Washington, DC. The primary focus of the position is providing technical support to stakeholders and ensuring successful completion of project activities. The COP will provide vision and technical leadership for project activities. S/he will be responsible for maintaining pro-active contacts with stakeholders and the international community. The Chief of Party will direct technical implementation of IFES programs in Papua New Guinea and oversee management of the IFES Papua New Guinea field offices. The position is through June 2018, with possibility of extension.

Job Responsibilities:

Technical Direction and Program Implementation:

  • Serve as IFES’ senior election technical advisor for IFES’ projects in Papua New Guinea, providing technical support and advice to various government and non-government stakeholders;
  • Prepare and manage the implementation of the projects’ annual work plans in fulfillment of the project’s strategic objectives and goals, and within the allocated budget;
  • Identify challenges or opportunities on the ground and work with HQ to adjust programming accordingly;
  • Establish and maintain close working relationships with local government and non-government stakeholders, international NGOs and the donor community;
  • Ensure the highest quality program monitoring, evaluation, reporting, and communications;
  • Lead the drafting and timely submission of detailed narrative reports to HQ in line with donor and IFES reporting requirements;
  • Write project technical reports, and briefing papers;
  • Contribute to IFES thought pieces and global programs as requested;
  • Assist in program development by identifying additional electoral needs in-country;
  • Perform other duties as assigned.

Management:

  • Ensure, in conjunction with IFES HQ team, compliance with IFES, DFAT or other donor rules and regulations, particularly with respect to procurement and fiscal management;
  • Facilitate completion of program tasks in a timely manner and within the allocated budget;
  • In coordination with IFES HQ, assist in the identification, recruitment, and hiring of in-country office staff, as well as local and international technical consultants;
  • Provide general supervision and mentoring of local field staff, including performance appraisals, staff development and other management issues;
  • Provide oversight and management of technical consultants, including review of all consultant reports and deliverables;
  • Ensure that regular reports are developed and shared with appropriate stakeholders.

POSITION SCOPE:

Under the guidance of the Asia-Pacific Regional Director and reporting to him, serves as primary in-country representative and directs the technical implementation of IFES programming in Papua New Guinea. Oversees the management of the Papua New Guinea field offices. In conjunction with IFES HQ, ensures compliance with IFES and donor rules and regulations. Recommends policies, controls and procedures to guide performance. Leads project planning, monitoring and evaluation.

DECISION MAKING/PROBLEM SOLVING:

Evaluates risk factors with potential to disrupt achievement of strategic goals and sets appropriate course of action in response. Investigates and analyzes current information from various sources and in various formats to inform decision making and the development of protocols and procedures. Leads development and oversees implementation of strategies to track and mitigate risk and its potential impact.

FISCAL RESPONSIBILITY:

Ensures the completion of program tasks in a timely manner and within the allocated budget. Ensures compliance with IFES, DFAT or other donor rules and regulations, particularly with regard to fiscal management. Oversees preparation and presentation of financial reports to internal and external partners. Oversee and approve local and international procurement in accordance with IFES policies and donor rules and regulations. Authority to regularly make purchases and incur expenses, subject to established controls and procedures.

RELATIONSHIPS:

Serves as primary in-country representative of IFES with local and international actors. Develops, manages and maintains collaborative working relationship with senior level stakeholders within and outside IFES to ensure timely and successful achievement of project goals and objectives. Represents IFES in global, regional, national and sub-national events and in international meetings, and at donor events and fundraising activities, as a spokesperson for IFES.

SUPERVISION EXERCISED:

Supervises and mentors local and international field staff and provides oversight and management of consultants and field experts.

Qualifications

Education:

  • Master’s degree in international politics, international development, public policy, or related field

Experience:

Minimum of 10 years’ experience in election administration and international prdmocogram management. Minimum of 5 years of experience with DFAT or USAID-funded activities in related program area. Familiarity with political, economic and social context within the Pacific region. Proven track record with democracy and governance programming in developing countries is required and diverse experience within and outside of the Pacific region preferred. Solid experience working with civil society and in designing and implementing civic programs. Solid experience working with elections management bodies in election administration capacity development, training, drafting of elections procedures, operations and planning, outreach and engagement of electoral stakeholders is required. Familiarity with the international donor community and experience as an action-oriented interlocutor with democracy-development actors at all levels. Demonstrated knowledge in proposal and report writing and management of budgets.

Related Skills or Knowledge:

Prior experience managing an international office in a politically sensitive and challenging environment. Ability and skills to promote and inspire effective collaboration between individuals, organizations and networks, demonstrating strong diplomacy skills and cultural sensitivity. Strong consultative, collaborative and participatory way of working. Strong interpersonal, presentation, and communications skills to meet the diverse technical and managerial requirements of the program and to effectively coordinate with a wide range of stakeholders. Experience living and working overseas, preferably within the Pacific region and/or other similar environments. Knowledge of local/regional politics and development preferred.

LANGUAGE SKILLS:

Fluency in written and spoken English required.

TRAVEL:

Travel required up to 25% of time.

Application instructions

*Please be sure to indicate that you saw this position on Globaljobs.org*

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