Org. Setting and Reporting
The Associate Programme Management Officer for IRP is located in UNISDR Office in Kobe, Japan, and reports to the Coordination Officer leading UNISDR Office in Japan.
Within delegated authority, the incumbent will be responsible for the following duties:
Under the supervision of the Coordination Officer in UNISDR Office in Japan:
- Coordinates the International Recovery Platform (IRP) Secretariat by working together with the other IRP Secretariat members;
- Coordinates the development and implementation of IRP activities, in accordance with the adopted Strategic Framework for IRP, and contributes to the implementation of the Sendai Framework for DRR, in particular Priority 4;
- Provides secretariat service to the IRP Steering Committee and substantive support to the Chair and the Co-Chair of the Steering Committee including organising regular meetings of the IRP steering Committee, preparing the agenda, background documentation, and reports for these regular meetings;
- Coordinates with the other members of the IRP Secretariat for the development of the annual IRP work plan and regular progress reports in close consultation with IRP Steering Committee members and relevant partners, monitors the status of its implementation, and ensures its linking with the UNISDR work programme;
- Ensures IRP activities are along with the strategic goals of the IRP Strategic Framework and aligned with the IRP work plan endorsed by the IRP Steering Committee;
- Leads and/or participates in field missions, including provision of guidance to external consultants, government officials and other parties and drafting summaries, etc.;
- Performs other duties as requested by the supervisor.
- Knowledge and understanding of the UNISDR and the Sendai Framework for Disaster Risk Reduction, knowledge of disaster risk reduction and recovery;
- Knowledge of inter-disciplinary and cross-cutting development issues; shares and applies knowledge, information, and best practices from within and outside of UNISDR networks;
- Ability to identify issues, analyze and participate in the resolution of issues/problems;
- Ability to grasp and synthesize inputs from a range of resources as well as to develop sources for data collection;
- Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases;
- Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities;
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Speaks and writes clearly and effectively;
- Listens to others, correctly interprets messages from others and responds appropriately;
- Asks questions to clarify, and exhibits interest in having two-way communication;
- Tailors language, tone, style and format to match the audience;
- Demonstrates openness in sharing information and keeping people informed.
Planning & Organizing:
- Develops clear goals that are consistent with agreed strategies;
- Identifies priority activities and assignments; adjusts priorities as required;
- Allocates appropriate amount of time and resources for completing work;
- Foresees risks and allows for contingencies when planning;
- Monitors and adjusts plans and actions as necessary;
- Uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in social sciences, development studies, disaster risk management, geography, environment, urban or regional planning or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of two years of progressively responsible experience in project or programme management in areas relevant to this position including information and knowledge management in disaster and post-disaster settings. Experience in disaster recovery programmes at the country level is desirable. Experience in International organizations is desirable. Experience advocating on disaster risk reduction with a range of actors/stakeholders is also desirable.
No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations Competitive Recruitment Examination (NCRE) or the G to P Examination (G to P).
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; knowledge of another UN official language is desirable.
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