Procurement Specialist

  • Location
    Stamford, Connecticut
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 09

Position description

Americares global health programs, at their core, seek to confront crisis and create change by creating pathways to health and opportunity. We aspire to support individuals, families and their communities to realize improved health outcomes that lead to years of good health so they can reach their full potential. The Global Program teams at the organization lead this work, working with our partners in over 40 countries through our Access to Medicines and Medical Consumables and reaching a total of 84 countries and 50 states through our work annually. The teams include the International Partnerships & Programs team, the US Team, and the Emergency Programs team, which encompasses emergency preparedness and risk reduction, emergency response, and disaster recovery.

Americares responds to 25-30 disasters a year in the US and around the world. Our goal is to save lives and protect and improve health threatened by disasters. We achieve this by providing medicines and medical supplies, restoring health facilities and systems, providing mental health and psychosocial support, and preventing the spread of disease.


The Procurement Specialist is responsible for managing all aspects of the procurement function Americares. The candidate will work closely with Operations, Programs, Development and Finance and is instrumental in supporting program activities through his/her services. The successful candidate will be able to perform strategic procurement activities across multiple categories of spend, search for the appropriate items to suit the requirements, and find optimal deals in terms of price, quality, service, and vendor responsiveness. The Procurement Specialist is responsible for ensuring that all procurement and contracts are in compliance with Americares and donor requirements.


·         Work with Operations to develop procurement policies, guidelines, and standard operating procedures, including policies and procedures for emergency procurement.

·         Responsible for the daily coordination of Americares procurement and related administrative activities including obtaining quotes, awarding contracts, monitoring vendor relationships, negotiating prices and ensuring timeliness and quality goods and services

·         Assist program and support staff on creating clear vendor requirements

·         Research the best and most appropriate products to meet needs identified by program staff

·         Manage bidding and vendor selection process

·         Advise on proper application of applicable procurement rules and policies

·         Seek and partner with reliable vendors and suppliers

·         Regularly interact with contractors, in coordination with the Programs and Operations departments

·         Assess, manage and mitigate risks

·         Maintain thorough procurement files

·         Ensure the timely and well documented delivery of supplies in coordination with field and logistics teams

·         Receive the goods as per the description on the purchase order/request. Inspects goods upon delivery and reject inadequate, broken, low quality and items not meeting the requirements of the order

·         Interact with suppliers in the receiving and inspection of goods

·         Support payment process and Finance team to ensure payments are processed for completed procurements

·         Carry out compliance checks based on policy and Donor requirements

·         Work closely with requestors to ensure services and contracts are delivered according to agreed terms and conditions

·         Provide status reports on deliveries for Programs, Operations, and recipients of supplies

·         Actively contribute to the overall program planning and implementation process

·         Perform any other duties as requested by the Operations manager


·         A minimum of five years’ experience in Procurement Management

·         Analytical – manage significant amounts of data/details to synthesize and structure outputs

·         Experience working in the non-profit sector, particularly in the field of emergency response or relief and development, preferred

·         Familiarity with GSA Schedules an advantage

·         Fact-based decision maker; measured risk taker

·         Strong organization skills; attention to detail

·         Proven skill in negotiation and networking

·         Broad knowledge and understanding of procurement ethics and donor compliance

·         Solid judgement along with decision making skills and ability to solve problems independently without supervision

·         Ability to work simultaneously on multiple tasks and meet critical deadlines

·         Proven ability to work as part of a team and coordinate with project personnel

·         High level of integrity and honesty

·         Collaborative/active listener; strong communication skills – ability to present information clearly and effectively

·         Experience with sourcing and vendor management

·         Computer literate and strong organizational and planning skills

·         Bachelor’s degree with concentration in a relevant field including, but not limited to, business administration, operations management, supply chain management, global health/public health, international relations; Master’s degree preferred

Application instructions

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