USPSC Military Liaison Team Training Coordinator (Multiple Positions)

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Sep-18-2019
  • Posted
    Aug 29

Position description

SOLICITATION NUMBER:       720FDA19B00049
ISSUANCE DATE:                    August 22, 2019
CLOSING DATE AND TIME:   September 18, 2019,12:00 P.M. Eastern Time


SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)


Dear Prospective Offerors:


The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Military Liaison Team (MLT) Training Coordinator under a United States Personal Services Contract (USPSC), as described in the solicitation.


Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).


Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.


3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT


All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.


NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:


https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183


Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:


OFDA Recruitment Team
E-Mail Address: [email protected]
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,
Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

For the GS-11 Equivalent:


Working under the guidance and supervision of the MLT Team Leader or designee, the MLT Training Coordinator will perform the following:


• Prepare JHOC materials, to include printing, collation and lamination of workbooks, collection of case studies and compact discs (CDs) and all other materials, for an estimated 125 JHOCs per year.
• Manage and maintain adequate stocks of training materials. Organize and maintain JHOC supply closet, order JHOC materials and supplies as needed.
• Coordinate logistics and ensure shipping of all needed materials for JHOC Training Events around the world, in synchronization with travel schedules of team instructors.
• Create and advise MLT staff of JHOC administrative processes such as shipping, planning and scheduling requirements, and procedures for return shipments following the completion of JHOC courses.
• Maintain JHOC course schedule and identify and fill instructor staffing gaps for JHOCs.
• Track and collate curriculum updates for JHOC participant workbooks and CDs.
• Collate feedback from JHOC evaluations.
• Manage monthly JHOC conducted at the OFDA facility in Arlington, VA. Maintain enrollment rosters, send registration confirmation emails, schedule monthly guest speakers, maintain Power Point presentations, and set up and break down the classroom.
• Monitor incoming requests for scheduling JHOCs at field locations using standardized JHOC request form, seeking additional guidance from MLT Team Leader regarding priority of requesting unit or team, if necessary.
• Respond to inquiries from individuals seeking enrollment in JHOC.
• Archive course evaluations and rosters/sign-in sheets for each JHOC.
• Manage JHOC electronic (server and online) files and update database/historical record of all courses.
• Maintain submissions to the MLT library for historical research.
• Complete functional training as required (OFDA training, e-learning training, etc.).
• Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs.
• Serve as DCHA/OFDA Duty Officer on a rotational basis.
• As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

For GS-12 Equivalent (If the PSC is promoted during contract performance):


At this grade level, the MLT Training Coordinator will have satisfactory competence in the performance of the duties and responsibilities described above. He/she will perform these duties with limited guidance from and limited supervision of the MLT Team Leader.

Additionally, he/she will take on an increased level of responsibility for management of the JHOC course curriculum and methodologies, expansion into additional JHOC platforms, and supervision of surge staff. At this grade level, he/she will:


• Ensure JHOC training methodologies and evaluation methods are in line with best practices and industry standards.
• Analyze feedback from JHOC evaluations to recommend changes or updates to the course, or to inform MLT Team Leader of trends or potential issues.
• Research and assist in designing and expanding the JHOC through online training platforms and distance learning programs.
• Supervise and direct MLT surge staff and intern(s) on JHOC and other related projects. Oversee requests for scheduling JHOCs and make recommendations regarding use of staff and resources to MLT Team Leader.
• Plan and facilitate annual JHOC curriculum review and implement course changes in all JHOC materials once updates have been finalized.
• Liaise with DoD staff regarding JHOC training coordination and related logistics.
• As needed, may serve on temporary details within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the MLT Team Leader or his/her designee.


SUPERVISORY CONTROLS:
The supervisor sets overall objectives and resource available; employee consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for carrying out assignments, and consults with the supervisor for policy interpretations. Work is evaluated for technical soundness and effectiveness in meeting work objectives.


12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)


Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, emergency management, political science, or a related field) plus three (3) years of progressively responsible experience in organizing, scheduling, coordinating and managing training courses or other events/meetings, especially in a fast-paced work environment.

OR


Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, emergency management, political science, or a related field) plus two (2) years of progressively responsible experience in organizing, scheduling, coordinating and managing training courses or other events/meetings, especially in a fast-paced work environment.

III. EVALUATION AND SELECTION FACTORS


The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.


SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
• Offeror is a U.S. Citizen.
• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
• USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
• Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
• Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
• Ability to obtain a Department of State medical clearance.
• Must not appear as an excluded party in the System for Award Management (SAM.gov).
• Satisfactory verification of academic credentials.


QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)


QRF #1 Describe your experience coordinating and managing training courses or other events/meetings, especially in a fast-paced work environment.


QRF #2 Describe an example of a situation in which you analyzed a team’s administrative processes and made successful recommendations for innovative improvements.


QRF #3 Describe your experience working in a fast-paced and dynamic team environment in which you have been required to manage competing priorities, meet aggressive deadlines, and complete tasks that require attention to detail.


BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.


Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.


The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.


The Offeror Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 20 points
QRF #2 – 15 points
QRF #3 – 15 points


Interview Performance – 30 points


Satisfactory Professional Reference Checks – 20 points


Total Possible Points: 100

Application instructions

Offers must be received by the closing date and time at the address specified in the cover letter.


Qualified individuals are required to submit:


1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).


Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.


2. Supplemental document specifically addressing the QRFs shown in the solicitation.


3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.


Additional documents submitted will not be accepted.


By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.


To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.


DOCUMENT SUBMITTALS


Via email: [email protected]


NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

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