USPSC Syria Disaster Assistance Response Team Deputy Team Leader (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Mar-25-2019
  • Posted
    Feb 26

Position description

Position Title: Syria Disaster Assistance Response Team Deputy Team Leader (Multiple Positions)

Solicitation Number: 720FDA19B00012

Salary Level: GS-14 Equivalent: $89,370 - $148,967

Issuance Date: February 25, 2019 

Closing Date: March 25, 2019 

Closing Time: 12:00 P.M. Eastern Time 

 

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Syria Disaster Assistance Response Team (DART) Deputy Team Leader under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:  

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work. 

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. 

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.). 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.  

2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an award. You will be disqualified if you either

fail to comply with this requirement or if your name appears on the excluded parties list.  The

selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed

notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit

can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

OFDA Recruitment Team

E-Mail Address: [email protected]

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

Renee Newton 

Contracting Officer

Solicitation for USPSC Syria Disaster Assistance Response Team Deputy Team Leader (Multiple Positions)

1.  SOLICITATION NO.: 720FDA19B00012

2.  ISSUANCE DATE: February 25, 2019

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: March 25, 2019 at 12:00 P.M. Eastern Time

4.  POSITION TITLE: Syria Disaster Assistance Response Team Deputy Team Leader

5. MARKET VALUE: 

For Amman, Jordan and Adana, Turkey, GS-14 equivalent ($89,370 - $116,181 - not eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s and established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated. 

For Washington, D.C., GS-14 equivalent ($114,590 - $148,967 - eligible for locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s and established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6.  PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options 

7.  PLACE OF PERFORMANCE:  Amman, Jordan; Adana, Turkey; or Washington, D.C. based on the needs of the response 

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Syria Disaster Assistance Response Team Deputy Team Leader will be assigned to the place of performance.  

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

BACKGROUND 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions. 

The Africa (AFD) Response Division and the Asia, Latin America, Europe and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia (SA).

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs) and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT).

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement  planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management (HRM) Team, Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the UN to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.  HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva and Rome.

 

INTRODUCTION

OFDA has been providing humanitarian assistance in Syria due to complex emergencies since February 2012. In 2018, the USG allocated over $1.5 billion in humanitarian assistance to support humanitarian programs.  USAID’s programs are currently being managed by a DART, located in Adana, Turkey and Amman, Jordan, and an RMT in Washington, D.C.  USAID anticipates significant additional humanitarian programming for FY-2019 and beyond. The DART and RMT are responsible for coordinating USAID’s humanitarian response to Syria, establishing programs to meet clearly defined humanitarian needs, and for overseeing OFDA’s current and future humanitarian assistance programming. The DART is overseen by a Regional Team Leader, with Country Team Leaders in both Turkey and Jordan, each managing staff, programs, and operations in those respective countries. This solicitation is for two Syria DART Deputy Team Leaders, who will manage day to day operations, monitor OFDA-funded humanitarian assistance programs, liaise with the IO and NGO community, provide assessments, and make program recommendations when appropriate. 

 

OBJECTIVE

OFDA requires the services of two Syria DART Deputy Team Leaders in order to meet its objectives of programming, monitoring, coordinating and evaluating USG humanitarian programs in Syria. The two (2) Deputy Team Leaders will be stationed in Amman, Jordan, Adana, Turkey, or Washington, D.C. based on the needs of the response.

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

This position requires an individual to reside in Amman, Jordan, Adana, Turkey, or Washington, D.C. based on the needs of the response and as determined in consultation with the US Embassy and the USAID Mission and subject to security and programmatic considerations. The individual must be prepared to function effectively in a challenging and restrictive work environment and be willing to adhere strictly to U.S. Embassy security guidelines.

The DART Deputy Team Leader is responsible for supporting the Country Team Leader with managing DART activities, setting the strategy for the response, overseeing the three functional areas of the DART (Planning, Coordination, and Operations) and ensuring actions of these functional areas support the response strategy and goals.  The DART Deputy Team Leader is under the leadership of the Country Team Leader and aims to achieve the following key results:  

• Effectively execute OFDA’s mandate and mission for the humanitarian response.

• Ensure strategic focus, productivity, and morale through purposeful leadership.

• Maintain an influential role in representing humanitarian principles and beneficiary and partner needs with USG decision makers.

• Leverage OFDA’s response systems to achieve optimal outcomes for the DART and beneficiaries.

 

Responsibilities:

• Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort within the team, the wider Syria DART, and the RMT.

• Keep Country Team Leader informed of task accomplishment, issues, and status.

• Ensure DART members understand daily tasks in terms of prioritization, approach, purpose, and link to desired end state. 

• Ensure team programmatic, operational, and other actions are aligned with and accountable to the overall response strategy. 

• Oversee operational planning. Coordinates with the Country Team Leader on meeting external information needs with other high priority DART workload requirements.

• Conduct regular planning sessions.  Ensure regular attendance and contributions from all DART members into the team’s operational planning process.

• Coordinate with the Country Team Lead on conducting reviews of strategic, operational, programmatic, and safety and security issues with DART personnel.

• Facilitate communication within the DART and maintains awareness of the current situation, work progress, problems, planned actions, effectiveness of response, DART needs, and performance and condition of DART members.

• Delegate, monitor, and assess completion of tasks assigned to the team.

• Support the Country Team Leader in hosting visitors to the field and responding to high-level, quick-turnaround tasks.

• Recommend DART staffing and resource support to the Country Team Lead to ensure appropriate coverage and to meet the objectives of the response strategy; develop DART work schedules and coordinates coverage and rotations in consultation with the Country Team Lead; work with the Washington-based Deputy Manager for Operations and Staffing Coordinator to develop DART staffing plans.

• Take measures to recognize the effect of stress on self and team members and take appropriate staff care measures to ensure the well-being of all assigned personnel. 

 

General Duties

• As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

• Ensure timely reporting of DART’s activities through written cables, analyses, strategies, oral briefings, and other modalities. 

 

SUPERVISORY RELATIONSHIP:

The USPSC Syria DART Deputy Team Leaders will report to the respective DART Country Team Leaders in Amman, Jordan, Adana, Turkey, or Washington, D.C. based on the needs of the response. 

 

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

 

10.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12.  START DATE:  Immediately, once necessary clearances are obtained.

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to international relations, economics, public health, disaster management, or a related field), plus nine (9) years of progressively demonstrated experience in emergency relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments, is preferred.

OR

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus seven (7) years of progressively demonstrated experience in emergency  relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments, is preferred.

SELECTION FACTORS

(Determines basic eligibility for the position.  Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 

● Ability to obtain a Department of State medical clearance. 

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

 

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows: 

 

Professional Experience (12 points):

• Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience. 

• Experience in monitoring incipient disaster situations and developing country Disaster Risk Reduction strategies.

• Experience working in a high threat environment.

• Experience conducting remote monitoring of projects.

• Middle East experience. 

 

Skill and Abilities (12 points):

• Exercised independent judgment and ingenuity to devise innovative approaches to technical, administrative, managerial and/or policy problems.

• Demonstrated skills in the following areas:

o Diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with DOD, Embassies, Members of Congress, and senior executive branch staff the midst of international humanitarian crisis situations;

o Diplomatic, interpersonal, and representational skills in order to work effectively with host governments at senior levels in the midst of humanitarian crisis situations;

o Diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations;

o Diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations. 

• Experience in providing briefings and to communicate effectively in meetings, video conferences and on conference calls.

 

Leading Teams (6 points):

• Experience leading a diverse team of program, technical, and administrative staff, including senior U.S. professionals, working in a constant state of in complex, international humanitarian crisis where team members are located at different sites. 

• Demonstrated experience leading teams in a high threat environment. 

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

 

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offerors Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor.  Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work. 

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. 

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.  

2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

Via email: [email protected]

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