Trainee R&T Coordination Support

European Defence Agency
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Internship / Early Career
  • Apply by
    May-31-2019
  • Posted
    Apr 25

Position description

Type of post: Trainee
Management of staff: N.A.
Indicative starting date: 01/09/2019
Level of Security Clearance: SECRET UE/EU SECRET
Closing date for applications: 31/05/2019

The selection of candidates will follow the EDA Staff Recruitment Procedure. Candidates must apply for this post via the EDA website http://www.eda.europa.eu - vacancies. Please note that to make an EDA on - line application you will need to create your EDA profile using a valid e - mail address and a password.

1. BACKGROUND

The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. Three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI) and the Corporate Services Directorate (CSD).

2. THE AGENCY'S WAY OF WORKING

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results.

For the September 2019 intake, EDA offers traineeship positions in the following Directorates within the Agency:

  • Capability, Armament & Planning;
  • Industry, Synergies & Enablers;
  • Research, Technology & Innovation;
  • Corporate Services.

The EDA traineeship programme is addressed to university graduates, including those who, in the framework o lifelong learning, have recently obtained a university diploma and are at the beginning of a new professional career.

The aim of EDA’s traineeship programme is:

  • To introduce graduates to a new professional world and enable them to apply knowledge acquired during their studies, particularly in their specific areas of competence;
  • To create a pool of young people with first-hand understanding of EDA’s mission and activities;
  • To enrich the work of EDA with a fresh point of view and up-to-date academic knowledge;
  • To promote European integration and create awareness of European citizenship in a multi-cultural and multilingual environment.

While at EDA, Trainees will be working side by side with motivated and highly qualified experts coming from all participating Member States and they will have the opportunity to contribute to specific projects within the Agency.

3. THE RESEARCH, TECHNOLOGY AND INNOVATION DIRECTORATE (RTI)

The Research, Technology & Innovation Directorate (RTI) promotes and supports defence research at EU level. Based on the Overarching Strategic Research Agenda (OSRA), developed together with the Member States, the Directorate coordinates and plans joint research activities and the study of technical solutions to meet future operational needs.

The RTI Directorate provides support to Member States and to the European Commission for the Preparatory Action for defence research, including its implementation, and the research dimension of the European Defence Fund. The  RTI directorate also ensures the promotion of innovation in defence and the exploitation of synergies at EU level with civil research in dual-use technology fields.

The RTI Directorate comprises two Units and an RTI Coordination Team, with the following key tasks:

  • The EU-funded Defence Research Unit: upstream, implementing and downstream support linked to defence research activities funded by the EU budget under delegation by the European Commission;
  • The Technology & Innovation Unit: facilitating the work of the Capability Technology Groups (CapTechs), the Energy & Environment Working Group; development and management of ad hoc research activities based on sectoral Strategic Research Agendas;
  • The RTI Coordination Team: coordination of the RTI Directorate’s contributions to EDA’s transversal activities (such as CDP, CARD, PESCO, and KSA); overview of the Agency’s research portfolio; provision of outlook for research activities and technology watch.

4. DUTIES

4.1. Project description and tasks/duties:

The Trainee R&T Coordination Support will work in support to the Overarching Strategic Research Agenda (OSRA) tool-chain implementation and maintenance, in particular through work on Technology Watch and Foresight activities.

Related tasks include:

  • Support to the secretarial tasks of meetings and workshops related with OSRA tool-chain implementation for the innovation monitoring and technology identification;
  • Support to the management and implementation of the Technology Watch and Foresight projects (Technology Foresight Follow On, Innovation in Defence Strand B, EDA-JRC SLA);
  • Facilitation of the Technology Watch and Foresight and other R&T management activities in support of the CapTechs (Capability Technology Groups) and experts' groups and related electronic fora on the EDA extranet.

A typical day will include:

  • Participating in unit meetings/EDA meetings or project meetings;
  • Performing desktop research on suitable topics;
  • Drafting minutes/operational conclusions from meetings;
  • Drafting reports and other material related to EDA workstrands;
  • Be involved in research and innovation activities;
  • Keeping databases and EDA Collaboration Platforms up to date;
  • Support to the organisation of operational and political meetings.

4.2. Project outputs/Outcomes:

The selected trainee will be involved in the only scheme of defence research prioritisation officially validated at EU level and related supporting activities. This could be an excellent basis for future work in European bodies, in national administrations or in industry involved in defence research.

4.3. Learning outcomes:

The selected trainee will become more familiar with the way of working of EU bodies and will gain knowledge in defence research prioritisation, and organisation as well as in research portfolio management.

4.4. Acquired technical/soft skills:

  • Drafting of policy papers;
  • Organisation of international meetings and events;
  • Ability to work effectively in an EU environment;
  • Organisation of defence research.

5. QUALIFICATIONS AND EXPERIENCE REQUIRED

Applicants must satisfy the following requirements by the deadline of this call for applications:

5.1. Eligibility criteria:

  • be a national of a Member State participating in the Agency;
  • have completed at least the first (minimum three-year) cycle of a higher education course (university education) and obtained a full degree or its equivalent by the closing date for applications;
  • have a very good knowledge of at least two participating Member States languages of which one must be English as it is EDA’s main working language. The knowledge of additional participating Member States languages is an asset;
  • hold, or be in a position to obtain, a valid (national or EU PSC at SECRET UE/EU SECRET level). A PSCC is a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSCC. Note that the necessary procedure for obtaining a PSCC can be initiated by EDA and not by traineeship applicants.

Traineeships shall be open to applicants who have not previously undertaken a paid or unpaid traineeship or any kind of employment in another European institution or a body and which lasted for more than six weeks.

No age limit is imposed on the candidates for traineeships; however, traineeships are as a matter of priority offered to recent graduates.

5.2. Essential criteria:

(a) Academic requirements: Bachelor degree in engineering/science-related activities or international relations, political science, or European studies;

(b) Linguistic requirements: Very good knowledge of written and spoken English (level C1/C2);

(c) Technical and other skills:

  • IT literacy skills, in particular MS PowerPoint, Word and SharePoint (or familiarity with database notions);
  • Good organisational and communication skills.

5.3. Desirable criteria:

  • Knowledge in R&T/R&D management;
  • Exposure to an international environment;
  • Experience in event management at any level;
  • Master degree in engineering/science-related activities or international relations, political science, or European studies.

6. INDEPENDENCE AND DECLARATION OF INTEREST

Trainees must exercise the greatest discretion regarding facts and information that come to their knowledge during the course of their training. They must not, in any manner whatsoever, disclose to any unauthorised person any document or information not already made public. They will be required to make a declaration of commitment to act independently in the Agency’s interest and to make a declaration in relation to interests that might be considered prejudicial to their independence. They will continue to be bound by the obligation of confidentiality and professional discretion after the end of their training. EDA reserves its legal right to terminate the traineeship and to pursue any person who does not respect this obligation.

7. APPOINTMENT AND CONDITIONS OF EMPLOYMENT

Candidates may not apply for more than 3 trainee profiles and are requested to indicate an order of preference in their motivation letter.

Candidates must submit their application electronically solely via the EDA website. Applications by any other means (hard copy or ordinary e-mail) will not be accepted. Applications must be submitted no later than midnight. Candidates are reminded that the on-line application system will not accept applications after midnight (Brussels time, GMT+1) on the date of the deadline.

The Agency defines its requirements for each call and successful candidates are selected on the basis of the educational background, qualifications, competences, and motivation.

EDA’s Human Resources Unit assesses compliance of applications with the eligibility criteria. The respective Directorates/Units assess applications against the selection criteria and shortlist a number of candidates that meet the requirements. Shortlisted candidates will be contacted for a telephone interview. Following the interviews, the Directorate/Unit will select the trainee who most closely meets the requirements of the specific profile.

If offered a traineeship, you will be requested to supply documentary evidence in support of the statements that you make for this application. Do not send any supporting or supplementary information until you have been asked to do so by the Agency.

Please note that once you have created your EDA profile, any correspondence regarding your application must be sent or received via your EDA profile.

For any prior inquiry, please refer to the FAQ (Frequently Asked Questions) section (https://www.eda.europa.eu/jobs/faqs), or send an e-mail to [email protected].

8. EQUAL OPPORTUNITIES

The EDA is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.

9. APPLICATION PROCEDURE

Candidates must submit their application electronically solely via the EDA website. Applications by any other means (hard copy or ordinary e-mail) will not be accepted. Applications must be submitted no later than midnight. Candidates are reminded that the on-line application system will not accept applications after midnight (Brussels time, GMT+1) on the date of the deadline.

The Agency defines its requirements for each call and successful candidates are selected on the basis of the educational background, qualifications, competences, and motivation. EDA’s Human Resources Unit assesses compliance of applications with the eligibility criteria. The respective Directorates/Units assess applications against the selection criteria and shortlist a number of candidates that meet the requirements. Shortlisted candidates will be contacted for a telephone interview. Following the interviews, the Directorate/Unit will select the trainee who most closely meets the requirements of the specific profile.

If offered a traineeship, you will be requested to supply documentary evidence in support of the statements that you make for this application. Do not send any supporting or supplementary information until you have been asked to do so by the Agency.

Please note that once you have created your EDA profile, any correspondence regarding your application must be sent or received via your EDA profile.

For any prior inquiry, please refer to the FAQ (Frequently Asked Questions) section (https://www.eda.europa.eu/jobs/faqs), or send an e-mail to [email protected].

10. DATA PROTECTION

Please note that EDA will not return applications to candidates. The personal information EDA requests from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing personal data which candidates submit is to manage applications in view of possible preselection and recruitment at EDA. More information on personal data protection in relation to selection and recruitment can be found on the EDA website: http://www.eda.europa.eu/jobs/dataprotection.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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