Team Leader

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Oct-17-2019
  • Posted
    Sep 05

Position description

SOLICITATION NUMBER:720FDA19B00108                        

ISSUANCE DATE: September 5, 2019                 

CLOSING DATE AND TIME: October 17, 2019, 12:00 P.M. Eastern Time                  

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Team Leader for the Middle East Crisis Humanitarian Response Management Team (MECHR RMT) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

                                                Sincerely,

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

Program and Policy Guidance and Coordination:

  • Provide overall strategic guidance to the DCHA humanitarian programs in Syria. Coordinate and consult with counterpart staff in the DOS, DOD, and NSC.
  • Review policy and assess assistance strategies, as well as provide program management recommendations.
  • Coordinate the RMT response to the disaster, drawing on expert knowledge and understanding of USG policy-making processes and roles and authorities of relevant USG interagency stakeholders.  This would ensure that interagency partners understand OFDA’s strategy and its lead role in the USG response.
  • Maintain close communication with the OFDA Director. Schedule regular briefings to keep him/her informed of the current situation, work progress, problems, planned actions, and effectiveness of response strategy.
  • Consult with the Regional Team and DART to formulate long-term strategy and benchmarks. 
  • Discuss appropriate media activities with the RMT Press Officer.

RMT Management and Supervision:

As leader of the RMT, the Team Leader will create and maintain an effective team environment while setting the tone and example for: open communication and regular coordination; a work environment conducive to mutual respect; clear expectations for performance; and clear delegations of roles, responsibilities, and authority. Specific responsibilities in relation to RMT management and supervision are as follows:

  • Formulate a team operational plan based on immediate evaluations from all functions and a briefing from the OFDA Director. Ensure that roles, responsibilities, authorities, communication procedures, and chain of command are clearly understood. Define specific division of duties with the Deputy Managers for Response and Coordination, and make these roles known to RMT members. 
  • Provide direction to the RMT Planning Coordinators for the development of situation reporting, operational planning, resource tracking, documentation, and commodity consignment systems.  Review and approve fact sheets, situation reports and RMT cables.
  • With the Planning Coordinators, conduct regular planning, briefing, and debriefing sessions. Ensure regular attendance and contributions from all RMT members into the team's operational planning process.
  • Review and approve staff work and rotation schedules.  Determine additional requirements (personnel, equipment, facilities, logistical support). 
  • Conduct, as needed, an assessment of all functions to determine effectiveness and validity of priorities, soundness of objectives, appropriate staffing levels, and ability of RMT members to carry out assignments. Monitor RMT operations for overlap and/or gaps in performing needed functions. Institute changes as necessary.
  • As needed, may serve on temporary details within the office, not to exceed six months.  Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas.

Communications with DART:

•     Provide compelling oral briefings to USG leadership and lead the RMT in responding quickly, accurately, and strategically to high-level information requests, identifying the information needs of the target audience and designing communications accordingly.

  • Foster open communications with DARTs to ensure continued support, keeping them informed of Team activities and progress.
  • Ensure decisions, actions, and issues are clearly and completely documented so as to allow for clear understanding of roles of all those involved
  • Ensure that requests from DARTs are clearly documented and communicated to the appropriate individual. Ensure that a Point of Contact for each task is assigned and communicated back to the DART Leaders and that timeframes and progress are communicated back to the DART Leaders in a timely manner. 

RMT Demobilization and Close-out:

  • Manage and monitor RMT demobilization to ensure a smooth transition, and no breaks in support to on-site disaster response. Prepare and conduct a debriefing with the OFDA Director. 
  • Submit a final disaster documentation package to the OFDA Director and Regional Team Leader.
  • Provide guidance for the After-Action Report preparation and participate in the DART After-Action Review. 
  • Provide performance feedback and formal evaluations to RMT Deputies and ensure all team members receive a performance evaluation.

SUPERVISORY RELATIONSHIP:

The USPSC works under the supervision of and reports directly to the Response Director for MECHR and the ALE Division Chief, if applicable, thereafter.

SUPERVISORY CONTROLS:

Supervisory controls will be minimal.  The Response Director for MECHR or the ALE Division Chief will provide administrative direction in terms of broadly defined missions or functions.  The USPSC will be expected to act independently with little direction and will have wide latitude for the exercise of independent judgement.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, economics, food policy or a related field) or country, and (10) ten years of progressively responsible experience in emergency relief and humanitarian assistance.

OR

Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, economics, food policy or a related field) or country, and eight (8) years of experience in emergency relief and humanitarian assistance.

Application instructions

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Offeror is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.

Program and Policy Guidance and Coordination (10 points)

  • Experience developing and implementing an organization’s strategic response priorities on a rapidly evolving humanitarian crisis in an international disaster context from a regional or headquarters based office.
  • Experience preparing and representing humanitarian policy positions in U.S. Government interagency discussions or meetings.
  • Experience communicating an organization’s policy positions to international donor communities and NGO partners.
  • Experience briefing and drafting memorandums for Senior Level Management on response strategy, progress or problems.
  • Demonstrated experience in reviewing or approving information products, press releases or memos.

Management and Supervision (10 points)

  • Experience coordinating multi-disciplinary teams, defining specific division duties, and establishing operational plans.
  • Experience creating cohesive team environments with open communication and effective coordination that fosters a high standard of performance.
  • Experience evaluating a team’s functional areas to: create work plans, establish delegation of roles or determine staffing levels.
  • Demonstrated skills in maintaining effective communication between headquarters and multiple field teams.
  • Experience mentoring staff and providing performance appraisals.

Skills and Abilities (10 points)

  • Demonstrated experience developing, designing, or evaluating proposed humanitarian interventions for a humanitarian response.
  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with host country governments, donors or diplomatic missions in the midst of international humanitarian crisis situation.
  • Demonstrated knowledge of U.S. Government acquisition and assistance awards to include post-award administration and regulation compliance.
  • Demonstrated experience communicating complex humanitarian issues to a range of audiences through written products.

Interview Performance (30 points)

Writing Test (20 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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