Co-founded in 1915 by Helen Keller, Helen Keller International is dedicated to saving and improving the sight and lives of the world’s vulnerable. We combat the causes and consequences of blindness, poor health and malnutrition with more than 120 programs in 19 African and Asian countries, as well as in the United States. Renowned for our reliability, efficiency and high level of technical expertise, Helen Keller promotes the development of large-scale, sustainable solutions to some of the most pressing issues in public health.
The Finance department at HKI’s New York office is seeking a Finance Associate to join the Controller’s team.
Scope of the Position
The Finance Associate will collect, organize, review, analyze and reconcile financial information from an assigned portfolio of country offices to ensure all data is complete and in compliance with HKI policies and procedures. S/he will also support the gathering and tracking of information related exchange rate fluctuations and to our annual audit. Please note that the position is designed to work as a member of a team where each position provides redundancy for duties across the team.
This position reports to the Senior Manager, Field Accounting in the Controller’s unit of the Finance Department. The nature of the role requires regular interaction with Finance staff in the regional and country offices.
HKI has a matrixed reporting structure that respects both the line management and authority within geographic hierarchies; and the accountability and oversight duties of subject matter experts and multi-country program managers who may work in the region or globally. Regular communication and a spirit of team work among colleagues, both hierarchically and laterally are essential to make this structure thrive.
In regard to assigned portfolio of country offices:
§ Manage the receipt, audit, and recording to the ledger of all field income and expense on a monthly basis.
o Review incoming financial statements and schedules from country offices and update monthly checklists and trackers
o Develop and maintain schedule of incoming documentation, work-in-process and posting of field financial reports. Meet field account posting deadlines.
§ Resolve all outstanding unreconciled items, uncategorized or improperly categorized transactions, and improperly documented transactions expeditiously. Instruct country and regional office on adjustments to be made if errors are detected.
§ Keep communication (Smartsheet’s) logs updated for open items or corrections between county office and NY.
§ Provide guidance on all accounting areas in accordance with HKI policies and procedures.
§ Download regional and country office financial data.
§ Upload monthly transactions into accounting system and process shared cost and foreign currency allocations. Validate allocations for accuracy.
§ Verify exchange rate computation is in accordance with HKI’s accepted methodology.
§ Apply accounting techniques and standard practices (particularly for government funding compliance) to the classification and recording of financial transactions.
§ Analyze and reconcile intercompany accounts, ensuring accuracy of database reports compared to bank statements and trail balance.
§ Ensure fixed asset data in asset database reconciles to NY general ledger.
§ Review bank reconciliations for accuracy and completeness
§ Present variances or anomalies that may have short or long-term implications to Senior Manager, Field Accounting
§ Conduct a thorough desk audit for one country each month.
§ Analyze field Financial Statements on a quarterly basis. Compare all schedule balances and ensure they are reconciled to the Financial Statements; list discrepancies and contact country office to resolve.
§ On an annual basis:
o Gather and track country office data and documentation for the annual audit:
o Maintain a tracker of documents requested by the auditor and submitted; and
o Verify accuracy and completeness of documentation submitted.
o Conduct a certification of severance accounts
o Review subaward schedules and ensure they tie to the general ledger and that data is available in the proper format for the 990 submission.
o Review and analyze the status of each country office bank account to support FBAR filings.
§ Maintain field office electronic and paper files.
In support of entire Field Finance portfolio, conduct the following monthly and annual tasks:
§ Monitor exchange rate fluctuations; Prepare graphs for Controller and provide data to Finance Systems Administrator for central database of record.
§ Support project and country office audits, as assigned.
§ Prepare back reconciliations.
§ Prepare ad hoc reconciliations and schedules as required.
§ Back up duties of colleagues to ensure consistent coverage and segregation of duties.
Qualified candidates should submit a cover letter and resume, noting the position title in the subject line. Applications will be accepted until the position is filled.
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