Project Management Unit and New Business Associate, SCS, GHSCO

Chemonics
  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Oct 03

Position description

Chemonics seeks a Project Management Unit (PMU) and New Business (NB) Associate to join our Supply Chain Solutions (SCS) Division located in Arlington, VA. The Associate will be assigned to a project management unit team to backstop an SCS Division project and will increasingly assume project management and contract administration duties. The Associate will also be a member of the new business team, providing advanced support to the SCS division’s new business strategy and development efforts. This is an exciting opportunity to support Chemonics' diversification strategy and work with new clients. We are looking for individuals who have a passion for making a difference in the lives of people around the world!

 

The SCS Division is a sales generating unit within Chemonics’ Global Health and Supply Chain Office (GHSCO). SCS is focused on fostering supply chain growth and innovation and it generates sales through project implementation. Our innovation and growth component comprises the Supply Chain Solutions practice and the business development team. Our project implementation component supports USAID non-health supply chain projects, as well as health supply chain projects funded by non-USAID clients such as Global Fund. Overall, SCS supports innovation and growth within GHSCO, including new business and practice work, with a focus on growing and diversifying Chemonics’ client base.

 

Responsibilities include: 

 

PMU responsibilities: 

  • Respond to questions from home and field offices regarding Chemonics and client policies and regulations
  • Liaise directly with the finance, procurement, contracts, and other relevant support departments to ensure project compliance with rules, regulations, and corporate policy
  • Review project deliverables and reports for completeness and provide comments and technical input. Draft financial deliverables, if applicable
  • Participate in corporate budgeting process as requested
  • Analyze subcontractor invoices and backup documentation. Draft subcontract modifications; liaise with subcontractors on invoicing tasks and contractual management issues, if applicable
  • Complete data entry of monthly project invoicing, subcontractor and consultant information and expense reports
  • Process monthly wire transfer requests by providing initial reviews to ensure completeness and accuracy, submitting final wire transfer request package for approval
  • Schedule and lead meetings as appropriate, prepare meeting agendas, capture and share notes, and track project communications
  • Liaise with GHSC-PSM PMU and field office to coordinate cost sharing and implementation
  • Work with the Diversification Manager for any implementation needs that arise for working with new/diverse clients, such as The Global Fund and its principal recipients
  • Organize and participate in project start-ups, including but not limited to: recruitment and hiring of local staff, personnel processing, training new staff, and conducting pre-departure orientation; traveling to the field to establish the local office and administrative procedures, if needed; obtain appropriate legal documentation to establish office in the country, research appropriate regulations, and establish financial systems and necessary bank accounts; coordinate with the field accountant to establish a computerized field accounting system; establish project management systems at the home office; draft long and short-term project employment letters for supervisor signature; and participate in project close-outs in accordance with Chemonics standard practices
  • Demonstrate increasing fluency and versatility on topics related to international development, supply chain management, foreign assistance programming, and Chemonics’ contribution to such efforts
  • Demonstrate increasing technical knowledge about projects, countries, and regions relevant for work assignments. 
  • Undertake technical or administrative field assignments, assist in capturing project results data, and assist in developing consultant scopes of work
  • Serve as acting PMU manager as necessary

 

New business development responsibilities:

  • Serve as a member of the new business team according to the division of labor worked out by the team and under the direction of the immediate supervisor
  • Track, capture, and maintain new business information including but not limited to upcoming proposals, market intelligence, client information, and corporate reporting. Synthesize information to provide analyses and reports on trends, markets, and technical matters
  • Develop and structure other tools to capture new business-related information and provide recommendations for continual process improvement and information management
  • Carry out periodic proposal-related research and analyses to assist the region in positioning for proposals
  • Support proposal team staffing at capture and live phases; manage employees’ expressions of interests; provide input on final proposal team selection
  • Participate on proposal teams in specific line roles including, but not limited to, coordination, subcontractor liaison, cost preparer, recruiter, or section writer (corporate capabilities, management, or personnel)
  • Begin to serve as a proposal line role mentor to fellow associates and others throughout the region
  • May shadow information gathering trips and accompany others to meetings with clients, local and/or international partners, or prospective recruits to build knowledge that informs future new business strategies
  • Recruit, interview, and suggest candidates for a variety of positions, including highly specialized consultants and Chiefs of Party 
  • Assist in researching, networking, and liaising with potential international or local subcontracting partners; act as point of contact from Chemonics before opportunities are released and maintain communications while opportunities are still pending
  • Handle increasingly complex recruitment of candidates for proposals, including discussing overall strategy and expected field team roles, and calculating and communicating benefits, allowances, and salary rates in conformance with Chemonics’ policy and proposal strategy
  • Serve as resource for building division employees’ capacity on new business; share knowledge about line roles; facilitate new business orientation sessions; and connect employees with new business training opportunities
  • Recruit and provide logistical support to new business consultants, which includes collecting verification documents, drafting agreements, coordinating travel logistics, etc 
  • Update and maintain internal files, which includes collecting and saving resumes, creating billing codes, entering data into corporate reporting tools, and keeping new business trackers up to date
  • Schedule and coordinate team meetings, which includes collecting agenda items and drafting meeting agendas
  • Perform other duties as required

Qualifications

  • Bachelor’s degree required; master’s degree in relevant area preferred
  • Minimum 2 years relevant project, new business, or contract management experience with ability to solve administrative and operational issues
  • Demonstrated ability to provide input to or write complicated proposal or report sections; ability to communicate orally in a clear, concise, and persuasive manner
  • Ability to make significant contributions to end products and direct others to achieve results
  • Ability to successfully work on one or two medium to high-complexity projects and perform increasingly challenging new business assignments
  • Strong organizational and work prioritization skills, attention to detail
  • Significant experience with computerized spreadsheets
  • Ability to work both independently and as part of a team
  • Ability to travel and work abroad a minimum of 4-8 weeks per year; s uccessful work experience in a developing country is strongly preferred
  • Demonstrated leadership, versatility, and integrity
  • Fluency in English required; f luency in French required

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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