USPSC Response Readiness Unit (RRU) Specialist

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Nov-20-2019
  • Posted
    Oct 31

Position description

SOLICITATION NUMBER: 720FDA19B00114                         

ISSUANCE DATE: October 30, 2019                 

CLOSING DATE AND TIME: November 20, 2019, 12:00 P.M. Eastern Time                              

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Response Readiness Unit (RRU) Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

Renee Newton

Contracting Officer

INTRODUCTION

The Operations Support Team (OST) comprises the Logistics Unit, Operations Center Unit, Response Readiness Unit, Safety and Security Unit, Urban Search and Rescue and UN Disaster Assessment and Coordination (U2) Unit, and Deputy Manager for Operations (DMO) Cadre. Working together as a team, the OST supports the office’s readiness, resources, and operational capacity to deliver lifesaving assistance during a response. The Response Readiness Unit (RRU) monitors and manages OFDA’s response staffing readiness mechanisms, manages OFDA’s deployment gear programs, and provides operational planning expertise to OFDA’s steady state, contingency, and response related planning.

In consultation with the Senior Management Team (SMT), Responsible Units (RUs), DASP, and other stakeholders, the RRU manages and monitors OFDA’s Multiple Response Strategy (MRS); supports RUs and reports as needed to SMT and others on availability of qualified staff for various DART and RMT positions; manages OFDA’s deployment and activation system, Personnel, Equipment, Training, Experience, and Readiness (PETER); and manages on-call DART readiness per MRS requirements. In close consultation with SMT and RUs, the RRU will develop and experiment with new / improved systems to ensure response readiness; facilitate readiness drills and exercises; support the Operations Center Manager(s) with duty officer roster procedures and training; and manage the staffing alert process. The RRU maintains the office’s disaster response readiness regarding DART uniforms and response resources including remote location (ROLO) kits and coordinates overall OFDA policy and procedures concerning DART uniform supplies to support field operations. Additionally, the RRU coordinates with key stakeholders to determine clothing specifications and operational requirements.

OBJECTIVE

The RRU requires the services of an RRU Specialist to support effective coordination of OFDA’s efforts with other USG agencies in order to develop and maintain a program of disaster preparedness, mitigation and prevention activities, and to coordinate the transition within OFDA to rapid-response activities during a disaster, especially related to deployment of field teams.

DUTIES AND RESPONSIBILITIES

The RRU Specialist will:

Staff Response Readiness

  • Employ readiness tools, including the PETER system, to support OFDA’s response activation and deployment activities;
  • Support the innovation, design, testing, and development of new tools to improve OFDA’s readiness and readiness monitoring;
  • Monitor the readiness of on-call response organizations;
  • Develop and manage readiness reports;
  • Support planning for DART and RMT structures for actual or imminent activations;
  • In coordination with key technical stakeholders, facilitate readiness drills and exercises, including practice drills for special activations such as Urban Search and Rescue (USAR); International Assistance System (IAS); Chemical, Biological, Radiological, Nuclear, and Explosives awareness (CBRNE); and wildfire responses;
  • Support the Operations Center Manager with duty officer roster procedures and training;
  • Manage the staffing alert process; and
  • Serve as backstop to other teams within the Operations Division, including completing Position Task Books (PTBs) for the other RUs in the Division.

Deployment Gear Readiness

  • Support coordination of overall OFDA policy and procedures concerning DART uniforms and field support kits to support field operations;
  • Coordinate with relevant OFDA stakeholders to determine uniform and field support kit (ROLOs) specifications and operational requirements;
  • Oversee program management of uniforms to include inventory, disbursements, and accountability; and
  • Coordinate with relevant OFDA stakeholders and uniform vendors to ensure compliance with Federal, USAID, and OFDA policies and requirements.

Surge Capacity Resource

  • Serve as staffing resource to OFDA for operational and contingency requirements;
  • Maintain individual readiness for short-term assignments. Interact, as appropriate, with other OFDA units in order to build and sustain familiarity with their activities;
  • Open and complete PTBs for response positions;
  • Serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied but may include serving as the Deputy Manager for Operations;
  • Serve as the OFDA after-hours phone duty officer on a rotational basis, for approximately one week every six months;
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time; and
  • As needed, may serve on temporary detail within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the RRU Leader or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, disaster management, contingency planning, or a related field), plus seven (7) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field. 

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, disaster management, contingency planning, or a related field), plus five (5) years of progressively responsible experience working in emergency relief and humanitarian assistance or related field. 

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Offeror is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.  The factors are listed in priority order from highest to least. The evaluation of QRF responses will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to, typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

 

QRF #1           Experience working on a team focused on addressing time-limited, personnel-sensitive issues with high-stake results. Demonstrated ability to manage several tasks at once and meet goals.

 

QRF #2           Experience with response team staffing; including planning, systems development and management, identification of required skills, training, staff enhancement, and mentoring.

 

QRF #3           Demonstrated knowledge of operations, methodologies, systems, and structures of other U.S. Government agencies involved with disaster response, for example, the U.S. Department of Homeland Security (DHS), U.S. Forest Service (USFS), or Federal Emergency Management Agency (FEMA).

 

QRF #4           Experience in the development and implementation of, and training on, policies, procedures, and systems, convening trainers, technical experts, planners, stakeholders, and other agencies of the U.S. Government, on response-related issues.

 

QRF #5           Demonstrated knowledge of the humanitarian assistance and disaster response community, culture, and objectives, and sensitivity to the associated technical and political issues. Demonstrated experience operating effectively in this community, at both the field and headquarters levels.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified offerors may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. OFDA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 15 points

QRF #2 – 15 points

QRF #3 – 10 points

QRF #4 – 5 points

QRF #5 – 5 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.
  2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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