Program Administrative Specialist, Latin America Program

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 21

Position description

Program Administrative Specialist, Latin America Program. New York. Posting Date: 11/20/2019. Deadline: 01/05/2020

Do you want to help make the world a better place with your administrative skills? We are seeking a Program Administrative Specialist based in New York City, to provide advanced administrative support for program and operational activities essential to the effective functioning of our Latin America Program.

The Latin America Program addresses rights and governance issues in Latin America and the Caribbean primarily through grant making, advocacy, and network-building. We focus on supporting Latin American and Caribbean efforts to reform democratic institutions in ways that make them more open and responsive to citizens, strengthening respect for human rights, and reducing homicides in a region with extremely high levels of violence. We promote government accountability and transparency, public access to information, and citizen security, primarily through grant making to civil society actors.

As a Program Administrative Specialist at Open Society, you will:

  • Support the Operations Division Director by handling specific administrative functions, and problem-solving in collaboration with other team members
  • Gather and process information, and develop materials for initiatives that support the Latin America Program team, based in New York, Washington, Mexico City, Bogota and Rio de Janeiro
  • Act as a resource person for programmatic staff on issues such as administrative or legal compliance for grant making, annual budgeting and budget monitoring, or other team-wide systems and processes
  • Lead or contribute to special projects to help the Latin America Program operate with greater agility and effectiveness, such as coordinating the processing of consultant contracts, or implementing and improving the program's administration and overall management of contracts.
  • Help to coordinate logistics for meetings and seminars, which may include booking travel, coordinating event details, and providing post-meeting administrative follow-up


What we are looking for:

  • 3-5 years of complex administrative/operational experience, ideally in a global organization
  • Excellent organizational, analytical, interpersonal, and proactive problem solving skills
  • Demonstrated experience and desire to make administration and operations run smoothly and efficiently
  • Ability to build and maintain relationships with a wide range of people from diverse backgrounds
  • Professional-level fluency in Spanish and English (strong written and verbal skills) essential; Portuguese proficiency a plus.
  • Commitment to the Open Society Foundation's values of diversity and inclusion


Desirable (but not required):

  • Proficiency in data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps, etc.)
  • Experience with record keeping, budgeting management, and finance administration
  • Interest in Latin America civil society issues including human rights, citizen security and democratic governance


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts
  • Top-notch benefits and perksdesigned for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world


Please note this position is not eligible for work authorization sponsorship.

See what a day in the life of an administrative professional at Open Society is like.

If this sounds like the position you have been looking for, please submit your cover letter and a resume; we look forward to learning more about you.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
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