Position description
The Coalition is currently hiring a full-time Finance and Operations Manager to be based at the Coalition's headquarters in New York City and provide day-to-day financial management for the organization. S/he reports to the Director of Finance and Operations (DFO).
Specific responsibilities include:
- Maintain general ledger and all accounting functions including day-to-day accounts payable and accounts receivables using QuickBooks software
- Assist Director of Finance and Operations with financial reporting and cash flow forecasting
- Coordinate annual financial and government audits and tax filings
- Assist program staff with implementing organizational policies, procedures, and internal controls for financial and general operations to ensure effective compliance with state, federal, and donor requirements
- Support management of financial components of grants and contracts in collaboration with development and program staff, including tracking spending, reporting, and generating relevant financial reports as needed
- Coordinate annual organizational budget process as well as ongoing monitoring of department budgets
- Manage human resources tasks, including submitting and managing payroll, managing staff benefits, tracking staff schedules and time off, maintaining electronic and paper personnel files, including documentation for on-boarding and performance evaluation of employees
- Maintain electronic and paper financial files
- Maintain general consultant contracts
- Liaise with banks, vendors, consultants and other service providers
- Oversee the procurement of office infrastructure and supplies to understand and manage inventory and equipment needs
- Support the development of the Grant Compliance Assistant.
- Other tasks as required
Qualifications
- Five years minimum relevant non-profit financial management experience
- Bachelors degree (or higher); accounting degree a plus
- Familiarity with grant reporting requirements and procedures; solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll
- Familiarity with government grant reporting requirements and procedures an advantage
- Experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll
- Highly motivated, organized, detail oriented, and able to work effectively both independently and as part of a multinational, decentralized team;
- Proficient in the use of Quickbooks, MS Office, and Google applications
- Interest in international relations, human rights, or museum work
- Flexibility, creativity, resourcefulness, & an eye towards problem-solving
Application instructions
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