Finance and Operations Manager

International Coalition of Sites of Conscience
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 26

Position description

The Coalition is currently hiring a full-time Finance and Operations Manager to be based at the Coalition's headquarters in New York City and provide day-to-day financial management for the organization. S/he reports to the Director of Finance and Operations (DFO).


Specific responsibilities include:

  • Maintain general ledger and all accounting functions including day-to-day accounts payable and accounts receivables using QuickBooks software 
  • Assist Director of Finance and Operations with financial reporting and cash flow forecasting
  • Coordinate annual financial and government audits and tax filings
  • Assist program staff with implementing organizational policies, procedures, and internal controls for financial and general operations to ensure effective compliance with state, federal, and donor requirements
  • Support management of financial components of grants and contracts in collaboration with development and program staff, including tracking spending, reporting, and generating relevant financial reports as needed
  • Coordinate annual organizational budget process as well as ongoing monitoring of department budgets 
  • Manage human resources tasks, including submitting and managing payroll, managing staff benefits, tracking staff schedules and time off, maintaining electronic and paper personnel files, including documentation for on-boarding and performance evaluation of employees
  • Maintain electronic and paper financial files
  • Maintain general consultant contracts
  • Liaise with banks, vendors, consultants and other service providers
  • Oversee the procurement of office infrastructure and supplies to understand and manage inventory and equipment needs
  • Support the development of the Grant Compliance Assistant.
  • Other tasks as required


  • Five years minimum relevant non-profit financial management experience
  • Bachelors degree (or higher); accounting degree a plus
  • Familiarity with grant reporting requirements and procedures; solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll
  • Familiarity with government grant reporting requirements and procedures an advantage
  • Experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable, general ledger, and payroll
  • Highly motivated, organized, detail oriented, and able to work effectively both independently and as part of a multinational, decentralized team; 
  • Proficient in the use of Quickbooks, MS Office, and Google applications
  • Interest in international relations, human rights, or museum work
  • Flexibility, creativity, resourcefulness, & an eye towards problem-solving

Application instructions

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