USPSC Senior Award Process and Management Advisor (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jan-15-2021
  • Posted
    Jan 03

Position description

SOLICITATION NUMBER:          720FDA20B00018                         

ISSUANCE DATE:                          January 3, 2020               

CLOSING DATE AND TIME:       January 15, 2021, 12:00 P.M. Eastern Time                              

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Award Process and Management Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

 

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

Sincerely,

 

 Renee Newton

Contracting Officer

 

 

DUTIES AND RESPONSIBILITIES

At the GS-13 level:

At this grade level, the Senior Award Process and Management Advisor will perform these duties and responsibilities with limited guidance and supervision from the AARM Team Leader or his/her designee. Additionally, he/she will take on a limited level of responsibility for management and coordination in his/her area of responsibility. He/she will also take on a limited level of responsibility for contributing to select policy decisions, and representing the office and its interests to other parties.

Acquisition & Assistance Policy and Guidance:

  • Demonstrate an expert understanding of federal and USAID award making and management regulations and policies including but not limited to the Code of Federal Regulations, Office of Management and Budget Circulars, the Federal Acquisition Regulations, Agency for International Development Acquisition Regulations, and USAID Automated Directive Series. 
  • Exercise judgment and decision-making related to acquisition and assistance policies and regulations.
  • Act as an expert and technical advisor on acquisition and assistance matters to support staff and office management.
  • Research, review, analyze, and interpret current and new acquisition and assistance statutes, regulations, policies, or procedures to ensure consistent adherence to USG and USAID requirements and to strengthen internal office award management policies, procedures, and systems including capturing best practices and innovations.

Portfolio Management:

  • Draft, maintain, update, and revise written technical guidance based on new or changes to existing USG and Agency acquisition and assistance initiatives and policies.  
  • Independently respond to OFDA staff and partner inquiries on complex program topics, issues, and questions relating to acquisition and assistance policies and procedures.
  • Train and mentor OFDA and partner staff in Washington and the field on complex acquisition and assistance topics including providing technical expertise in the development, updating, presentation, and evaluation of training materials related to award making and management.
  • In collaboration with other OFDA teams, conduct independent analysis of and provide recommendations on office-level award management systems including but not limited to Abacus and SharePoint. Additionally, provide advice, guidance, and improvements and determine overall systems needs and priorities related to acquisition and assistance issues.
  • Lead on resolving and responding to complex program issues and questions related to acquisition and assistance policies and procedures across divisions and inter-divisional working groups.
  • Analyze and provide guidance, input, and/or information products to AARM or OFDA senior leadership on issues that require escalation for resolution. Assist in related discussions, meetings, and follow-up with pertinent stakeholders.

Agency and USG Liaison and Representation:

  • Serve as a primary point of contact in the area of responsibility for DCHA and OFDA Senior Management.
  • Act as a primary coordinator for complex queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, Office of Acquisition and Assistance (OAA), USAID’s Office of the General Counsel (GC), Congress or senior USAID staff and ensure timely and appropriate response.
  • Liaise with the OAA, GC, and other USAID stakeholders as necessary to understand policy and guidance application to humanitarian assistance and ensure current acquisition and assistance policies and procedures are being appropriately applied.
  • Provide written and oral responses to requests for information on OFDA’s activities in the area of responsibility, to include briefing papers, memorandum talking points, formal presentations, and informal briefings. 
  • Advocate for OFDA's interests and unique capabilities in USG and USAID acquisition and assistance policy discussions.

General Duties:

  • Work in rapidly changing, high-pressure situations that often exceed normal business hours.
  • Attend regular AARM team meetings and program team meetings.
  • Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

At the GS-14 level:

At this grade level, the Senior Award Process and Management Advisor will demonstrate expert competence in the duties and responsibilities described below. He/She will perform these duties and responsibilities with little to no guidance and minimal supervisory direction from the AARM Team Leader or his/her designee. Additionally, he/she will have a high level of responsibility for management and coordination in his/her area of responsibility. He/she will also have a high level of responsibility for contributing to policy decisions, and representing the office and its interests to other parties.

Acquisition & Assistance Policy and Guidance:

  • Demonstrate an expert understanding of federal and USAID award making and management regulations and policies including but not limited to the Code of Federal Regulations, Office of Management and Budget Circulars, the Federal Acquisition Regulations, Agency for International Development Acquisition Regulations, and USAID Automated Directive Series. 
  • Act as an expert and technical advisor on acquisition and assistance matters to support staff and office management.
  • Exercise independent judgment and decision-making related to acquisition and assistance policies and guidelines.
  • Independently research, review, analyze and/or interpret current and new acquisition and assistance statutes, regulations, policies, or procedures to ensure consistent adherence to USG and USAID requirements and to strengthen internal office award making and management policies, procedures, and systems including capturing best practices and innovations.
  • Advise staff in the drafting of effective statements of work, program descriptions, evaluation criteria, application instructions, and other supporting documents for notices of funding opportunities.
  • Draft for the Assistance Officer/Contracting Officer suggested responses to acquisition and assistance inquiries through research, analysis, and presentation of necessary documentation.
  • Prepare and/or provide substantive assistance in the creation and execution of short- and/or long-term solutions to complying with and addressing acquisition and assistance requirements and challenges.
  • Conduct assessments of OFDA programs for consistent adherence to acquisition and assistance policies and guidance and recommend appropriate corrective or mitigation measures. 

Portfolio Management:

  • Draft, maintain, update, and revise written technical guidance based on new or changes to existing USG and Agency acquisition and assistance initiatives and policies.  
  • Independently respond to OFDA staff and partner inquiries on complex program topics, issues, and questions relating to acquisition and assistance policies and procedures.
  • Train and mentor OFDA and partner staff in Washington and the field on complex acquisition and assistance topics including providing technical expertise in the development, updating, presentation, and evaluation of training materials related to award making and management.
  • Analyze and provide guidance, input, and/or information products to AARM or OFDA senior leadership on issues that require escalation for resolution. Assist in related discussions, meetings, and follow-up with pertinent stakeholders.
  • In collaboration with other OFDA teams, conduct independent analysis of and provide recommendations on office-level award management systems including but not limited to Abacus and SharePoint. Additionally, provide advice, guidance, and improvements and determine overall systems needs and priorities related to acquisition and assistance issues.
  • As assigned by AARM Team Lead or his/her designee, review and approve award making and management business process system changes.
  • Lead complex, highly specialized competitive acquisition and assistance solicitations throughout the entire procurement life cycle from pre-award to selection.
  • Lead on resolving and responding to complex, highly-specialized program issues and questions relating to acquisition and assistance policies and procedures.

Agency and USG Liaison and Representation:

  • Serve as a primary point of contact in the area of responsibility for DCHA and OFDA Senior Management.
  • Serve as acting AARM Deputy Team Lead or Team Lead when Deputy Team Lead or Team Lead is out of the office on leave, a detail assignment, or temporary duty.
  • Act as a primary coordinator for complex queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, OAA, GC, Congress or senior USAID staff and ensure timely and appropriate response.
  • Liaise with the OAA, GC, and other USAID stakeholders as necessary to understand policy and guidance application to humanitarian assistance and ensure current acquisition and assistance policies and procedures are being appropriately applied.
  • Provide written and oral responses to requests for information on OFDA’s activities in the area of responsibility, to include briefing papers, memorandum talking points, formal presentations, and informal briefings.
  • Advocate for OFDA's interests and unique capabilities in USG and USAID acquisition and assistance policy discussions.
  • Serve as point of contact or work closely with appropriate designee to engage with various intra- and inter-agency counterparts related to acquisition and assistance policies and procedures to promote effective and efficient mechanisms and applications suitable for emergency response and disaster risk reduction programming.
  • Develop and maintain relationships with partner organizations within and outside the USG to ensure essential coordination of acquisition and assistance policies and regulations and information exchanges.

Supervisory:

  • Assist in promoting and cultivating team morale and workplace collaboration.
  • Manage and supervise the Award Process and Management Specialist.
  • Oversee the day-to-day work of the Award Management Team by identifying priorities, assigning and balancing workloads, reviewing work products, addressing personnel issues, providing professional development opportunities, and any other management tasks as needed, as requested by the AARM Team Lead or his/her designee.

General Duties:

  • Work in rapidly changing, high-pressure situations that often exceed normal business hours.
  • Attend regular AARM team meetings and program team meetings.
  • Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the AARM Team Lead or his/her designee.

SUPERVISORY CONTROLS:

At the GS-13 grade equivalent, the supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

At the GS-14 grade equivalent, the supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change. 

 

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

 

Qualifications

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

GS-13 level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus seven (7) years of progressively responsible experience in acquisition and assistance functions related to USG procurement planning and solicitation, acquisition or assistance award administration, and advising/managing staff on USG award making and management, which must include at least three (3) years of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

 OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus five (5) years of progressively responsible experience in acquisition and assistance functions related to USG procurement planning and solicitation, acquisition or assistance award administration, and advising/managing staff on USG award making and management, which must include at least two (2) years of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

GS-14 level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus nine (9) years of progressively responsible experience in acquisition and assistance functions related to USG procurement planning and solicitation, acquisition or assistance award administration, and advising/managing staff on award making and management, which must include at least three (3) years managing a team handling multiple, competing priorities in a high-pressure environment and three (3) years working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

 OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus seven (7) years of progressively responsible experience in acquisition and assistance functions related to USG procurement planning and solicitation, acquisition or assistance award administration, and advising/managing staff on award making and management, which must include at least two (2) years managing a team handling multiple, competing priorities in a high-pressure environment and two (2) years working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

Supplemental document specifically addressing the QRFs shown in the solicitation.
USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 
Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated.

False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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