USPSC Award Process and Management Specialist

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jan-20-2021
  • Posted
    Mar 18

Position description

SOLICITATION NUMBER:          720FDA20B00017                         

 

ISSUANCE DATE:                          January 17, 2020                 

CLOSING DATE AND TIME:      January 20, 2021, 12:00 P.M. Eastern Time                              

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as an Award Process and Management Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

 

 

 

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

 

                                                            Sincerely,

                                                           

 

 

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

 

At the GS-11 equivalent:

 

Acquisition & Assistance Policy and Guidance:

  • Maintain familiarity and working knowledge of Federal and USAID award making and management regulations and policies including but not limited to the Code of Federal Regulations (CFR), Office of Management and Budget (OMB) Circulars, the Federal Acquisition Regulations (FAR), Agency for International Development Acquisition Regulations (AIDAR), USAID Automated Directive Series (ADS).
  • Monitor, track, and communicate USG and agency policy trends and changes.
  • Support Senior Award Process and Management Advisor in the research of current acquisition and assistance statutes, regulations, policies, or procedures.
  • Provide research and information to the Senior Award Process and Management Advisor and AARM leadership for consideration in the development, improvement, and strengthening of internal office award making and management policies, procedures, and systems.

 

 

 

Portfolio Management:

  • Track the receipt and response to OFDA staff and partner inquiries on program topics, issues, and questions relating to acquisition and assistance policies and procedures.
  • As requested and under the Senior Award Process and Management Advisor’s guidance, draft recommended responses to OFDA staff and partner inquiries.
  • Support the training of OFDA and partner staff in Washington, D.C. and the field on acquisition and assistance topics including assisting in the development, updating, and presentation of training materials related to award making and management.
  • Provide copy editing support to Senior Award Process and Management Advisor during the drafting, revising, and updating of written technical guidance on award making and management policies and procedures including but not limited to: memos, waivers and templates, OFDA Guidelines for Proposals, Guidance Flashes, and the Program Toolkit.

 

Agency and USG Liaison and Representation:

  • Support Senior Award Process and Management Advisor and/or AARM senior leadership on queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, the Office of Acquisition and Assistance (OAA), USAID’s Officer of the General Counsel (GC), Congress or senior USAID staff to ensure a timely and appropriate response.
  • Support outreach efforts such as brown bags and meetings to facilitate information flow on OFDA’s acquisition and assistance business processes.
  • Draft for Senior Award Process and Management Advisor and/or AARM senior leadership review written and oral responses to requests for information on OFDA’s activities including briefing papers, memorandum talking points, formal presentations, and informal briefings.
  • Represent and participate in intra-office, bureau, and partner-wide meetings as requested.

 

General Duties:

  • Work in rapidly changing, high-pressure situations that often exceed normal business hours.
  • Attend regular AARM team meetings and program team meetings.
  • Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

 

 

 

 

At the GS-12 equivalent:

 

The USPSC will perform these duties and responsibilities with limited guidance from and limited supervision of the AARM Team Lead or his/her designee for the assigned area of responsibility.

Additionally, working under the guidance of the Senior Award Process and Management Advisor, he/she will take on an increased level of responsibility for management and coordination of award making and management activities and planning in his/her area of responsibility. He/she will also take on increased level of responsibility for contributing to policy and regulations interpretations and recommendations as well as representing the office and its interests to other parties. At this grade level, he/she will:

 

Acquisition & Assistance Policy and Guidance:

  • Develop a strong understanding of federal and USAID award making and management regulations and policies including but not limited to the CFR, OMB Circulars, the FAR, AIDAR, ADS.
  • Serve as a resource for OFDA staff and partners on standard OFDA acquisition and assistance procedures and policies.
  • Research, review, and provide interpretations on standard, current acquisition and assistance statues, regulations, policies, or procedures.
  • Provide recommendations to the Senior Award Process and Management Advisor and AARM leadership for consideration in the development, improvement, and strengthening of internal office award making and management policies, procedures, and systems.

 

Portfolio Management:

  • Respond to OFDA staff and partner inquiries on common program topics, issues, and questions relating to acquisition and assistance policies and procedures.
  • Train OFDA and partner staff in Washington, D.C. and the field on standard acquisition and assistance topics including assisting in the development, updating, and presentation of training materials related to award making and management.
  • Collaborate with other OFDA teams and staff to analyze and provide guidance and recommendations on standard award making and management topics.
  • Draft, revise, update, and maintain written technical guidance on standard award making and management policies and procedures including but not limited to: memos, waivers and templates, OFDA Guidelines for Proposals, Guidance Flashes, and the Program Toolkit.

 

Agency and USG Liaison and Representation:

  • Interface with Senior Award Process and Management Advisor and/or AARM senior leadership oversight, respond on queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, OAA, GC, Congress or senior USAID staff to ensure a timely and appropriate response.
  • Draft for Senior Award Process and Management Advisor and/or AARM senior leadership review written and oral responses to requests for information on OFDA’s activities including briefing papers, memorandum talking points, formal presentations, and informal briefings.
  • Represent and participate in interagency, intra-agency, and/or partner-wide meetings as requested.

 

General Duties:

  • Work in rapidly changing, high-pressure situations that often exceed normal business hours.
  • Attend regular AARM team meetings and program team meetings.
  • Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary detail within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the AARM Team Lead or his/her designee.

 

SUPERVISORY CONTROLS:

For the GS-11 equivalent position, the supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done and methodology.  The USPSC is responsible for carrying out assignments, and consults with the supervisor for policy interpretations. 

 

For the GS-12 equivalent position, the supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

 

12. PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

13. WORK ENVIRONMENT

 

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

For the GS-11 equivalent level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management), plus three (3) years of progressively responsible experience managing USG awards including grants and/or contracts, which must include at least two (2) years of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

 

OR

 

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus two (2) years of progressively responsible experience managing USG awards including grants and/or contracts, which must include at least one (1) year of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

 

For the GS-12 equivalent level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus five (5) years of progressively responsible experience managing USG grants and/or contracts, which must include at least two (2) years of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

 

OR

 

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, project management, acquisition, assistance, and management) plus four (4) years of progressively responsible experience managing USG grants and/or contracts, which must include at least one (1) year of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid.

Application instructions

Offers must be received by the closing date and time at the address specified in the cover letter.

 

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

Additional documents submitted will not be accepted.

 

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

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