Sr. High-Level Meetings Coordinator & Communication Officer

Viavera Recruitment
  • Location
    Brussels, Belgium
  • Sector
  • Experience
    Mid Career / Advanced
  • Posted
    Jan 27

Position description

Our client is a European member association in the energy field

De functie

Within this challenging position your role is mainly of an organisational kind:

  • You will be responsible for organising high-level meetings between the member organisations of this association e.g. Board of Directors, General Assembly. Your points of contact are high-level executives such as the vice-presidents of these organisations.
  • Together with your assistant, you organise the meetings in terms of venue and catering.
  • You gather all necessary documents in preparation of the meetings, according to strict procedures, formats and deadlines. This consists of invitation management, gathering and sending out the agenda and presentations.
  • You are present at the meetings for organisational support and to make sure all is running smoothly.

Besides this, you will act as a Communication Officer for gathering posts and distributing newsletters and other internal communication messages to the member organisations.

Het profiel

  • You have a Master degree, preferably in law/communication/international relations
  • You have 10 years of experience as a Personal Assistant at an executive level. Experience in an international association/EU institution and a project environment is a plus.
  • You are detail oriented with attention to procedures and formats. You have experience with project management, timely delivery and milestones.
  • Proven ability to plan, organise, establish priorities and get things done (hands-on)
  • You are diplomatic and discrete
  • You are flexible in peak periods
  • You have strong ICT skills: Word, Excel, Outlook, Adobe, SharePoint
  • Excellent written and oral communication skills in English
  • Genuine interest in European energy policy/sector
  • You are willing to travel within Europe max. 10x per year (2 days per trip)

De organisatie

Het aanbod

  • Very attractive salary and extra-legal advantages
  • Easily accessible by public transport (centre of Brussels).
  • A work experience in a very well respected and important European association
  • Challenging position with high-level career opportunities
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