Program Associate, Humanitarian Action Initiative

Conrad N. Hilton Foundation
  • Location
    Westlake Village, California
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Feb 06

Position description

he Conrad N. Hilton Foundation was created in 1944 by international business pioneer Conrad N. Hilton, who founded Hilton Hotels and left his fortune to help individuals throughout the world living in poverty and experiencing disadvantage. The Foundation invests in 11 program areas, including providing access to safe water, supporting transition age foster youth, ending chronic homelessness, hospitality workforce development, disaster relief and recovery, helping young children affected by HIV and AIDS, and supporting the work of Catholic sisters. In addition, following selection by an independent international jury, the Foundation annually awards the $2 million Conrad N. Hilton Humanitarian Prize to a nonprofit organization doing extraordinary work to reduce human suffering. From its inception, the Foundation has awarded more than $1.8 billion in grants, distributing $110 million in the U.S. and around the world in 2019. Foundation assets increased from approximately $2.9 billion to $6.3 billion following the 2019 passing of Barron Hilton who, like his father, pledged virtually his entire estate to the Foundation. For more information, please visit

 Our Culture:

Our employees are inspired by the Foundation’s mission and are committed to support our program areas in a thoughtful and effective way. Everyone is expected to cultivate the work environment in a way that contributes to respectful, open, and engaging dialogue and connection that support meaningful innovation, learning, progress and outcomes.  

Our Benefits:

We value the health and well-being of our employees and offer comprehensive and generous health care coverage options including fitness benefits, disability coverage, paid holidays, paid time off, paid parental leave, flexible work schedules and technology benefits. Professional learning and development are supported through educational assistance and participation in professional conferences and seminars. To encourage charitable giving, the Foundation triple-matches employee gifts to qualified non-profit organizations.

Job Summary

The Program Associate will play a central role in coordinating the Humanitarian Action (Disaster Relief and Recovery & Refugees) grant making activities of the program department, provide programmatic and administrative support to his/her respective program team, and act as a liaison between program staff, grantees and external consultants.  S/he will provide support for key operational areas of the team, including: project tracking, communications and knowledge sharing, coordination of meetings and contribution to project reports, grant oversight, and planning. This position will also assist the team with general administration functions including the coordination of convenings.

This position will work closely with the Sr. Program Officer, and Program Officer in the Humanitarian Action (Disaster Relief and Recovery & Refugees) and as a member of the team, the Program Associate will participate in project and department-wide activities, meetings, conferences, etc.  S/he will participate in programming discussions, and will be conversant with the Foundation's approaches.

Responsibilities and Tasks 

Grant Making Support 

  • Assists Sr. Program Officer and Program Officer in proposal research, summaries and budgets during the proposal review process.
  • Reviews and analyzes submitted grant proposals and progress reports
  • Serves as a contact for grantees and applicants during the application and reporting processes.
  • Works closely with the Humanitarian Action Team in producing board write-ups and presentation materials, including dashboard analytics and memos to the board.
  • Performs program-related research and other projects as assigned.

Program Liaison 

  • Assists the Sr. Program Officer and Program Officer with strategic grant planning and budgeting.
  • Works with grants management to comply with internal audit and grant tracking procedures and grantmaking processes.
  • Supports the Sr. Program Officer and Program Officer and MEL partners in design and implementation of the MEL framework.
  • Updates and tracks grant-related information in grants management database, including reports and grant payment information.
  • Processes consultant and vendor contracts and invoices as needed.

Program Operational Support 

  • Provides support to Sr. Program Officer and Program Officer with travel, appointments, contacts, correspondence, reports and maintenance of information, as needed.
  • Assists the Sr. Program Officer and Program Officer in planning annual convening of grantees, stakeholders and monitoring, evaluation and learning partners (MEL). Leads logistical support for convenings.
  • Coordinates program-related events such as internal and external meetings, conferences and presentations.


  • Supports the Sr. Program Officer and Program Officer and Communications team members with the development of program communication strategy and priorities.
  • Assists in the development of communication materials – e.g. blogs, tweets, articles, reports, etc.
  • Collaborates with communications team to distribute communication materials to appropriate audiences
  • Maintains team contacts and email lists.



  • Bachelor’s Degree in International Studies, Public Health, Public Policy or related field


  • Master’s Degree in Public Health, Public Policy or related field or equivalent combination of education and work experience

Experience/Technical Skills


  • Minimum of 2 years of relevant work experience, preferably in the nonprofit sector.
  • Excellent writing skills and the critical thinking skills to analyze and summarize reports.
  • Strong oral communication and relationship-building skills; interacts with others in a professional and diplomatic way.
  • Solid organizational skills, able to effectively manage and prioritize work-flow to meet deadlines, and is highly attentive to detail.
  • Works well independently and collaboratively within a team and demonstrates a high degree of initiative, resourcefulness and flexibility to meet needs of the role.
  • Ability to continually seek information and look for new approaches to processes and practices.
  • Excellent computer skills to include Microsoft Office and database experience.


  • Minimum of 2 years international work experience highly desired, preferably in resource-poor settings.
  • Prior grant writing experience, foundation experience, and/or experience working with humanitarian organizations also desired.

Drives Vision and Purpose, Collaborates, Instills Trust, Global Perspective and Strategic Mindset

The Conrad N. Hilton Foundation is an equal opportunity employer and we seek candidates from all backgrounds and experiences.


Application instructions

Please be sure to indicate that you saw this position on

follow us on Twitter