The United States Agency for International Development (USAID) has contracted through ZemiTek partnered with CAMRIS International, to recruit and hire qualified individuals for the following position:
Title: EGEA Team Program Specialist (Mid-Level Administrative Assistant)
United States Agency for International Development/Bureau of Africa/Office of Sustainable Development/Economic Growth, Environment and Agriculture Division (EGEA)
With more than 30 years’ experience providing information technology (IT) and management consulting services worldwide, Rosa Caldas, formed ZemiTek in 2007. Based in the Washington, DC metro area, ZemiTek delivers solutions to the federal government by supporting agencies such as USAID, US Patent and Trademark Office, US Department of Justice, US Department of Agriculture, and Department of Homeland Security, among others; and internationally to their missions in Africa, Asia, Europe and Eurasia, Latin America, the Caribbean, and the Middle East.
CAMRIS International is among the top 20 USAID contractors for the third year in a row. CAMRIS realizes innovative solutions to health and development challenges through high-quality, cost-effective programs and research management services. With experience working in more than 80 countries, CAMRIS combines proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world.
The Bureau for Africa (AFR) is the USAID/Washington operating unit charged with managing USAID's development assistance programs in Africa. The Office of Sustainable Development has the responsibility of providing technical support for these programs. AFR/SD's technical responsibilities span across all areas of economic development -economic growth, trade, investment, agriculture, the environment, global climate change, biodiversity, water, democracy and governance, education and health.
The Program Specialist will provide support for AFR/SD's Economic Growth, Environment, and Agriculture (EGEA) Division. As a critical member of the AFR/SD/EGEA Washington DC office, the incumbent will work closely with both the Leadership Team and the full technical staff. The incumbent, under the supervision of the EGEA Division Chief, will work with all technical staff. The Program Specialist provides support to technical staff, performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative-type tasks such as scheduling briefings and meetings, and maintaining program files, to more complex analytical tasks such as collecting, compiling, and analyzing data for various program documents, reviewing, analyzing, summarizing and disseminating cables and other pertinent information such as articles and reports, and drafting briefers for senior officials. The Program Specialist ranks tasks in order of importance and impending deadlines, and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies, guidelines, and programs, as well as corporate practices and procedures.
DUTIES AND RESPONSIBILITIES
- Work with EGEA technical teams on Operational Plan (OP), Performance Plan and Report (PPR), Portfolio Review preparation and comments, and other regular reporting requirements.
- Work with other Program Specialist to track budget-related issues and actions across all technical sectors.
- Receive requests from other offices within the Agency for information concerning EGEA programs. Assembles requested information from available background data, or follows up to ensure that points of contact submit the required answers within the specified time.
- Coordinate collection of weekly bullets on EGEA activities.
- Schedule meetings for EGEA staff members, including conference room reservations, calendar invitation, conference call line reservation, preparation of agenda and distribution of materials.
- Develop/coordinate the EGEA Division meeting agenda, draft and circulate notes/minutes of EGEA staff and other meetings, as requested, including action items/timeline and staff member responsible.
- Draft briefers, talking points and PowerPoint presentations for senior officials for meetings and presentations for review and by the EGEA technical teams and other USAID offices.
- Facilitate and track clearance of memos, reports and other action items within AFR and the Agency.
- Maintain updated list of Mission contacts, including position, phone and email.
- Maintain updated contact list of EGEA staff members and establish a telephone contact system for emergency notification, as appropriate.
- Assess the current state of EGEA hardcopy and electronic files and provide recommendations for improvement, as necessary.
- Work with the communications coordinator to set up a process for soliciting and tracking TDY requests from Missions. Include a process to obtain feedback from TDYs. These tasks may include a quarterly survey, use of the Boabab newsletter and tracking matrix, as well as outreach to AFR desks and regional offices.
- Work with the communications coordinator to develop an EGEA package of team members' contacts, expertise and services offered.
- Update the matrix of USAID centrally-managed mechanisms available for providing technical support to Missions, as needed.
- A bachelor’s degree is required in a field such as international relations, economics, finance, trade, business, international development, or public policy with 2 years of relevant experience. This can be sustained with a master’s degree with no years of relevant experience.
- Experience working and collaborating with U.S. government agencies and private sector organizations, including officials with international organizations, foreign and domestic government officials, and development partners.
- Experience in written and oral communication involving coordinating, negotiating and motivating individuals to take action.
- Experience in development work such as project management, monitoring and evaluation, financial management.
- Knowledge of relevant disciplines including trade, agriculture, economics, private sector development, and/or infrastructure development required.
- A strong ability to work with teams, often with high pressure and time constraints.
- Academic or practical knowledge of program monitoring and evaluation best practices and methodologies essential.
- Proficient in Microsoft Office software. In addition, familiarity with Google systems is preferred.
- Knowledge of USAID program design and implementation, budgeting and financial management and performance reporting processes preferred.
- Skill in working with quantitative results and budget information, research methods, and/or analyzing data.
- Written and oral communication skills to present information through reports and discussions, effectively manage development programs and work across teams and with various levels of leadership.
- Ability to work collaboratively with other offices within USAID/Washington and USAID Missions in Sub-Saharan Africa, other U.S. government officials, other donors, partner government representatives, and implementing partners.
- Ability to obtain a secret clearance.
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