Executive Assistant

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    May 05

Position description

Executive Assistant. New York. Posting Date: 05/04/2020. Deadline: 05/22/2020

The Open Society Fellowship Program (OSFP) builds individual and institutional capacity in fields that are central to the Open Society Foundations' (OSF) core mission. It encompasses several different initiatives and through their grant making and support of individual grantees, the program seeks to contribute to the intellectual life and rigor of the network. This is an 8-month fixed term position from June 23rd 2020 to February 28th 2021.

As the Executive Assistant to the Director of the Open Society Fellowship Program, you will:

  • Manage calendars for Director, coordinate meetings, and ensure that schedules are handled in an efficient manner
  • Coordinate logistical travel arrangements including: obtaining visas, scheduling flights and transfers, preparing travel documents
  • Provideoperational/administrativesupport for the department, including staff retreats and advisory board meetings
  • Perform administrative functions that support the work of the Director, including but not limited to drafting and processing correspondence, maintaining filing systems/knowledge databases, scanning, and copying
  • Arrange for approval of payments for staff, consultants and grantees
  • Reconcile complex monthly expenses and expense reports


What we are looking for:

  • Minimum of three years' complex administrative and/or executive assistant experience, with an emphasis on heavy scheduling
  • Strong attention to detail and ability to handle multiple tasks at once, frequently with little notice and with a high degree of autonomy and self-motivation
  • Able to make administrative, procedural decisions and judgments and handle sensitive information with discretion and confidentiality
  • Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout a complex organization
  • Excellent written, verbal, organizational, and analytical skills
  • Excellent interpersonal, listening and communication skills with sensitivity to cultural communication differences
  • Professional or personal experience with international and cross-cultural contexts
  • Proficiency in another language in addition to English preferred


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.
  • Top-notch benefits and perksdesigned for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more .
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.


See what a day in the life at Open Society is like .

If this sounds like the position you have been looking for, please submit your cover letter and a resume; we look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.