USPSC Deputy Manager for Planning, Venezuela Response Management Team

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Aug-06-2020
  • Posted
    May 15

Position description

SOLICITATION NUMBER: 720FDA20B00046

ISSUANCE DATE: May 14, 2020

CLOSING DATE AND TIME: August 6, 2020, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Deputy Manager for Planning (DMP), for the Venezuela Response Management Team (RMT) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a)Paid and non-paid experience, job title, location(s), dates held (month/year), and hoursworked per week for each position. Dates (month/year) and locations for all field experiencemust also be detailed. Any experience that does not include dates (month/year), locations,and hours per week will not be counted towards meeting the solicitation requirements.

(b)Specific duties performed that fully detail the level and complexity of the work.

(c)Education and any other qualifications including job-related training courses, job-relatedskills, or job-related honors, awards or accomplishments.

(d)U.S. Citizenship

(e)Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, CareerFair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown inthe solicitation.

3. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. Thisform must be physically signed. Electronic signatures will not be accepted. AID 309-2 isavailable at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team

E-Mail Address: [email protected]

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

/s/

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES 

Management and Supervision 

The DMP is responsible for supporting the RM with managing RMT activities, setting the strategy for the response, overseeing the Planning Team, and ensuring actions of these functional areas support the response strategy and goals. Under the leadership of the RM the DMP aims to achieve the following key results: 

• Effectively execute OFDA’s mandate and mission for the humanitarian response. 

• Ensure strategic focus, productivity, and morale through purposeful leadership. 

• Maintain an influential role in representing humanitarian principles and beneficiary and partner needs with USG decision makers. 

• Leverage OFDA’s response systems to achieve optimal outcomes for the RMT and beneficiaries. 

• Create an environment oriented to trust, open communication, creative thinking, and cohesive team effort within the team and the wider RMT and DART. 

 

Strategy 

• In consultation with the RM and DART Leader, develop the strategic and programmatic transition strategy for the response. 

• Ensure team, programmatic, operational, and other actions are aligned with and accountable to the overall response strategy. 

• Conduct regular planning sessions. Ensure regular attendance and contributions from all RMT planning members into the team’s operational planning process. 

 

Planning 

• Manage the Planning Section of the RMT. 

• Oversee the grant-making process, ensures that all procedures are followed and that the grants support the overall strategic vision established by the OFDA Director. 

• Ensure that grant-related activities are recorded in internal systems appropriately. 

• Delegate, monitor, and assure completion of tasks assigned to the planning section. 

• Monitor RMT follow-up to DART requests relevant to the planning section, ensures field needs are being met. 

 

Communication 

• Advise and support the strategic planning functional coordinators in collecting, analyzing, reporting, and disseminating disaster data information. 

• Communicate with participating USG agencies and external organizations to coordinate response activities and negotiate serious and complex issues of considerable consequences related to humanitarian principles, access, and program objectives.

• Support and coordinate the communications of the OFDA Director, RM, the DART Team Leader and the Country Team Leaders aimed at developing informed strategic plans that meet OFDA’s disaster response objectives. 

• Support and coordinate communications among key OFDA leaders in this response to assist in developing strategic plans and ensure that response activities meet OFDA’s objectives. 

• Oversee development and clearance of RMT products. 

 

General Duties 

• Take measures to recognize the effect of stress in self and team members and take appropriate staff care measures to ensure the well-being of all assigned personnel. 

• As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided. 

• Ensure timely reporting of response activities through written cables, analyses, strategies, oral briefings, and other modalities. 

 

SUPERVISORY RELATIONSHIP: 

The USPSC will take direction from and will report to the RM or his/her designee. 

SUPERVISORY CONTROLS: 

Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments. 

12. PHYSICAL DEMANDS 

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 

13. WORK ENVIRONMENT 

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 

14. START DATE: Immediately, once necessary clearances are obtained. 

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION 

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus nine (9) years of progressively demonstrated experience in emergency relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments, is required. 

OR 

Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, economics, public health, disaster management, or a related field), plus seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction, and/or disaster preparedness programming and management. Three (3) years of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Experience in managing teams, especially in disaster response environments, is required. 

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

3.    Supplemental document specifically addressing the QRFs shown in the solicitation.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.