Org. Setting and Reporting
This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principles humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
The Humanitarian Affairs Officer/Deputy Pooled Fund Manager reports to the Senior Humanitarian Affairs Officer/Pooled Fund Manager.
Under the overall guidance of the Head of Office (HoO) and oversight of the United Nations Humanitarian Coordinator (HC), the Humanitarian Affairs Officer/Deputy Pooled Fund Manager will be responsible for the following duties:
Fund Management and Coordination:
- Under the supervision of the HoO, support and advise the HC on the overall management of the CHF vis-à-vis the humanitarian context (i.e. priorities and critical needs).
- Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections.
- Support and implement standardized policy in line with HQ guidance and decisions.
- Manage and supervise Fund-related support staff.
- Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory. Boards, cluster or sector leads, humanitarian organizations, and OCHA).
- Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.
- Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference, field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
- Ensure proper communication and support during the allocation process to all stakeholders.
- Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
- Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks.
- Ensure recipient organizations compliance with financial rules applicable to the Fund.
- Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.
Monitoring, Reporting and Evaluation:
- Ensure compliance with monitoring and reporting requirements in place for the Fund.
- Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund.
- Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise.
- Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections.
Analysis, communications and public information:
- Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.
- Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with Funding Coordination Section at HQ.
- In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
- Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities.
- Perform other duties as assigned by the OCHA Head of Office.
- Professionalism: Knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues; knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance; Demonstrates analytical capacity including the ability to analyze and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; good knowledge of the UN common system and humanitarian NGOs; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; Demonstrates research skills, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; Ability to draft reports, background documents, talking points and other official communications, takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent degree) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five (5) years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area is required.
- Field experience in humanitarian affairs in a complex emergency or natural disaster context is required.
- Experience in project management is desirable.
- Experience in the areas of project monitoring and evaluation or project administration is desirable.
- Experience in the development of policies and guidelines pertaining to humanitarian assistance is desirable.
- Experience in a humanitarian context within the UN common system or other comparable international organisation is desirable.
- Experience in the Middle East region is desirable.
- English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of Arabic is desirable.
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