Program Officer - Asia Pacific

  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    Jul 23

Position description

About the International Foundation for Election Systems(IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for everyone. As the global leader in the promotion and protection of democracy, our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since1987, IFES has worked in more than 145 countries, from developing to mature democracies.


The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.


The Program Officer is an intermediate professional position at IFES providing tactical support to the program division. Specific duties will include development, technical, administrative and financial management support and oversight.


  • Serve as primary interface with Country Directors and local staff to implement projects. 
  • Achieve project requirements within budget, established time frame, standards of quality, and donor satisfaction.
  • Assist with preparing budgets, review and approve field expense reports, wire requests, vendor and consultant payments etc.  
  • Responsible for critical review and reporting of project financials in partnership with Finance team. Track project activities in line with budget, forecasting and evaluation of burn rate. 
  • Establish, maintain, and develop productive working relationship with field staff, subordinates, consultants at large, and other departments within IFES HQ.  
  • Assist with program design, knowledge of IFES systems, tools for project implementation and monitoring. 
  • Work with Monitoring and Evaluation team to design/determine program indicators, assist with monitoring to ensure activities are meeting indicators. 
  • Contribute to knowledge management and thought leadership.
  • Troubleshoot project problems, identify and implement creative solutions.
  • Monitor pending IFES grant/contract actions and coordinate timely action and response.
  • Travel to field office to assist with project activities as needed.
  • Participate in proposal development/new initiative process.
  • Encourage professional developmental of junior program staff.  Evaluate performance of supervisee(s), and provide constructive feedback and proactive management. Provide feedback on project team and project performance. 
  • Work with HR to source and recruit critical talent.  
  • Support the process of designing and implementing subawards and monitor progress including reviewing deliverables. 
  • Work with Contracts and Grants to ensure timely acquisition and delivery of commodities.
  • Contribute, coordinate and ensure the quality of monthly/quarterly reports.
  • Provide input into annual workplans, PMPs, and other programmatic reports.
  • Work with Contracts and Grants to ensure timely acquisition and delivery of services.
  • Other duties as assigned.


Bachelor’s degree required.  Master’s Degree in international relations, political science, international development preferred.  Minimum of 4 years of overall work experience in the international development sector with NGO experience a plus.  Experience with budget management and oversight of large single project or multiple small projects. Supervisory experience a plus.

Experience with program design and project management. Knowledgeable on USAID and non-US based grant and contract proposals, regulations, and procedures.  Familiarity with USAID  structure and personnel as well as other international donors (DFAT, DFID, GAC).  Proficiency with Microsoft Office and Excel required.  Strong written and verbal communication skills are required.

English required. Proficiency in another regional language 

Travel up to 10% of time (once safe to travel again).

Standard office work environment, with occasional field travel.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”