USPSC Syria Response Program Coordinator

USAID/OFDA
  • Location
    Adana, Turkey
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Nov-30-2020
  • Posted
    Sep 04

Position description

SOLICITATION NUMBER:     720FDA20B00067                        

ISSUANCE DATE:                          September 1, 2020                 
CLOSING DATE AND TIME:       November 30, 2020, 12:00 P.M. Eastern Time                              

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as Syria Response Program Coordinator under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1.    Complete resume. In order to fully evaluate your offer, your resume must include:  

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work. 
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. 
(d) U.S. Citizenship
(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.). 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.  

2.    USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

    OFDA Recruitment Team
    E-Mail Address: [email protected]
    Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 Sincerely,
                    
   /s/

Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

The position requires the individual to reside in Adana, Turkey and/or Amman, Jordan, as determined in consultation with the Embassy and the Mission and subject to security and programmatic considerations. The selectee must be prepared to function effectively in challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.

The Program Coordinator for the Syria Response manages response planning, assessing, reporting, personnel tracking, information analysis, and documentation activities and makes recommendations based on an analysis of information. The Program Coordinator may also serve as the Acting Team Leader when the Team Leader is absent. Working directly under the guidance and supervision of the Team Leader, the Program Coordinator will:

•    Engage in substantial coordination with the RMT, other offices, PSPM members, the U.S. Embassy as well as representatives from other USG agencies, other donor governments, and UN/private voluntary organizations/NGOs/IOs to develop an inclusive US response. A highly collaborative work style is required.
•    Serve in a critical role in the development and implementation of OFDA’s Syria humanitarian response plans and strategy.
•    Identify potential UN and NGO partners for possible OFDA funding and discuss and review grant proposals with potential partners and OFDA program and technical staff.
•    Interface with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines.
•    Serve as primary interface with NGO, IO and UN partners on programmatic issues.
•    Serve as the team’s representative for policy and planning efforts, as assigned by the Team Leader.
•    As security allows, travel to assess, evaluate and monitor programs and make recommendations for interventions in the area of responsibility. Report on the quality of the grantee’s work, noting deficiencies, attributes and evolving operational conditions.
•    Review program reports to ensure that program objectives have been achieved.
•    Ensure the satisfactory completion and reporting of assessments.
•    Ensure the monitoring of USG-funded relief activities.
•    Identify the need for specific technical specialists and requesting them per OFDA procedures. Brief and supervise such specialists.
•    Develop and execute official documents, including but not limited to memos, cables, and information requests.
•    Monitor humanitarian coordination systems to ensure effectiveness, intervening appropriately when necessary.
•    Conduct regular planning briefing and debriefing sessions for team members.
•    Ensure that team members regularly submit updates on situation status, work progress, and significant events.
•    Travel in and outside of Turkey, as required, on short notice and for possibly extended periods of time.
•    Oversee cable reporting and distribution process.
•    Oversee the proper documentation of all team activities.
•    Conduct critiques of plans’ effectiveness, analyze information gathered by the planning staff, and make associated recommendations for action.
•    May serve on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
•    May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
•    As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and will report to the Country Team Leader in Turkey or Jordan.

SUPERVISORY CONTROLS: 
Supervisor sets overall objectives and resource available; USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. He/She is responsible for planning approach or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS 

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained. 
 

 

 

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus a minimum of seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.

OR

Master’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus a minimum of five (5) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations.

III. EVALUATION AND SELECTION FACTORS 

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far. 

SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
•    Offeror is a U.S. Citizen.
•    Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
•    USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
•    Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
•    Ability to obtain a Department of State medical clearance. 
•    Must not appear as an excluded party in the System for Award Management (SAM.gov).
•    Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows: 

Professional Experience (10 points):
•    Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
•    Experience working in a high threat environment.
•    Experience conducting remote monitoring of projects.
•    Diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
•    Middle East experience.

Skill and Abilities (10 points):
•    Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with host governments in the midst of humanitarian crisis situations.
•    Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with the international humanitarian community (e.g. donors, clusters, INGOs, NGOs) in the midst of international humanitarian crisis situations.
•    Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with or within the USG. 
•    Demonstrated ability to communicate complex humanitarian issues to a range of audiences through written products.
•    Experience in providing briefings and communicating effectively in meetings.

Program Management (10 points):
•    Demonstrated experience developing, designing, or evaluating proposed humanitarian interventions against response or disaster risk reduction strategies and identified need.
•    Demonstrated experience managing USG acquisition and assistance awards to include post-award administration and regulation compliance.
•    Demonstrated knowledge of USG acquisition and assistance regulations.
•    Demonstrated experience coordinating with multiple country representatives to develop, track, and maintain a large budget.
•    Demonstrated experience working on and leading teams.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100
 

Application instructions

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1.    Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work. 
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. 
(d) U.S. Citizenship
(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.). 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.  

2.    USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected] 

NOTE:  If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government. 

NOTE:  If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.