USPSC Deputy Team Lead

USAID/BHA
  • Location
    Bamako, Mali
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    May-24-2021
  • Posted
    Apr 27

Position description

SOLICITATION NUMBER:          720BHA21R00041                        

ISSUANCE DATE:                          April 26, 2021                 

CLOSING DATE AND TIME:       May 24, 2021, 12:00 P.M. Eastern Time                            

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Africa (OA), is seeking offers from qualified U.S. citizens to provide personal service as a Deputy Team Lead (DTL) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

            Africa Recruitment Team

            E-Mail Address: [email protected]

            Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the Africa Recruitment Team via the information provided above.

                                                            Sincerely,

                                                   

Sonja Stroud-Gooden

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

 

This position requires an individual to manage and represent the humanitarian portfolio for Mali. After the BHA Team Leader, the DTL will serve as the secondary contact and liaison for BHA's ongoing humanitarian assistance activities in Mali, as well as for resilience and DRR programs. In the absence of the Team Leader, the DTL will serve as Acting Team Leader as needed. The DTL will be responsible for program analysis and strategy development and work closely within the BHA Team, PDG, and with other USAID/Mali staff, as well as with the U.S. Mission, international donors, Government of Mali, UN agencies, IOs, and international/local NGOs in disaster mitigation, and responding to humanitarian needs and sudden onset disasters.

 

Because of the substantial coordination requirements of this position, an individual with a highly collaborative and collegial work style will be selected. The DTL must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to the U.S. Embassy security guidelines.

 

Contextual Specialty:

  • Develop and maintain knowledge of the key humanitarian and DRR issues within Mali.
  • Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to Mali.
  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
  • Identify humanitarian issues, priorities, lessons learned, and opportunities within and relevant to Mali and apply those to program strategy development and implementation as well as with other Mission technical offices.
  • Prepare and/or provide substantive assistance in the preparation of regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on Mali.

 

Portfolio Management:

  • Lead efforts to identify and assess on-going and emerging humanitarian assistance requirements, target beneficiary groups, and locations, oversee the general direction of existing relief and transition-oriented programs, and broadly recommend the types of interventions and budget levels required in Mali.
  • Closely collaborate with USAID Mission colleagues on program coordination to share information, avoid overlap, and explore opportunities for synergies and transition efforts.
  • Maintain regular communication and close coordination with the USAID/Mali BHA Team Leader and team members on these efforts including the West Africa Regional Office and Washington.
  • Monitor ongoing humanitarian assistance efforts in Mali.
  • Liaise with partners and other donors, coordinate with USAID/Mali staff on issues of mutual interest and provide coordinated field feedback to the partners.
  • Coordinate collection of information and provide updates and recommendations through written reports on issues related to the humanitarian situation, including the following:
  • Capacity and ability of UN, IOs, NGOs, and local institutions to carry out programs.
  • Capacity of the logistics infrastructure to support programs.
  • Security situation of beneficiaries, personnel, convoys, and relief operations in general.
  • Role of in-country UN leadership and the UN Mission in Mali in facilitating humanitarian assistance.
  • Track contributions by other donors, problems arising from implementation of relief and reintegration programs, and any other issues that require the attention of BHA.
  • Follow humanitarian coordination issues and provide input or recommend changes.
  • Provide guidance to organizations that are developing proposals for BHA, based on BHA’s Guidelines for Unsolicited Proposals and Reporting.
  • Review concept papers and proposals and provide timely recommendations/comments to BHA/Washington and the BHA/West Africa Regional Office.
  • Ensure reporting on a timely basis to the BHA Team Leader and relevant USAID Mission, Regional, and Washington stakeholders on the quality of grantees’ work, noting deficiencies, attributes, and evolving operational conditions.

 

Representation:

  • As directed by the USAID/Mali BHA Team Leader, represent BHA in-country at meetings within the USG and with humanitarian stakeholders to convey humanitarian concerns and priorities from the USAID/Mali and BHA perspective through oral and written briefings.
  • Coordinate policy development meetings with individual and groups of implementing partners to discuss programmatic priorities, objectives, progress, results, and challenges.
  • Represent Discussions, meetings, and papers informing USG foreign policy in areas with humanitarian concerns or impacts.
  • Represent BHA at donor and implementing partner coordination forums.
  • Serve as the supporting point of contact in-country for BHA in Mali for humanitarian issues, and serve as a liaison on program issues among USAID mission staff, the U.S. Embassy and other USG agencies, military representatives, BHA/Washington and the overall humanitarian community.
  • Present USAID/Mali and BHA perspectives to NGOs, IOs, and UN agencies relating to humanitarian assistance strategies and priorities, including BHA’s approach to sustainable, resilience- oriented humanitarian programs.
  • Work closely with the USAID/Mali BHA Team Leader and Team to discuss and understand sectoral priorities.
  • As directed by the Team Leader, represent USG humanitarian interests at national and international meetings and conferences, and facilitate, as requested, travel and briefings for official USG visitors interested in humanitarian issues.
  • Engage as a humanitarian specialist in U.S. Embassy policy conversations, remaining available to provide timely reporting and clearances in response to high-level USG queries originating from the region or from Washington, D.C.

 

Leadership:

  • Provide recommendations on current and future directions of BHA’s Mali portfolio to include programmatic, budgetary, and human resource requirements.
  • Serve in a deputy leadership role (or as acting team leader when required) within the BHA Team in USAID/Mali.
  • In coordination with USAID/Mali, incorporate humanitarian concerns into Mission activities and identify opportunities to leverage USAID interventions.
  • Support the professional development of team members through mentorship.

 

General Duties:

  • Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.
  • Serve in the deputy or acting leadership position for the planning, programming and supervising of staff to respond to Mali’s food and non-food humanitarian needs through development and humanitarian assistance.
  • May serve on Disaster Assistance Response Teams (DART) which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • May serve as needed, on Response Management Teams (RMT), which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
  • As needed, may serve on temporary detail within the office. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.
  • Develop professional and technical skills of staff working on the USAID/Mali Humanitarian Assistance Team.
  • Communicate and coordinate information, programs, and strategies with staff in the PDG Office, USAID/Mali and with US Mission counterparts.

 

SUPERVISORY RELATIONSHIP:

The USPSC will report directly to the BHA Team Leader within USAID/Mali or the Team Leader’s designee.

 

SUPERVISORY CONTROLS:

The USAID/Mali BHA Team Leader provides administrative directions in terms of broadly defined missions or functions. The USPSC coordinates with the Team Leader to carry out plans, designs, programs, projects, studies or other work. Results and deliverables are of the caliber that is professional, complete, authoritative and accepted without significant changes.

 

12. PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

13. WORK ENVIRONMENT

 

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor’s degree in any discipline. Must have a minimum of nine (9) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, including five (5) years of overseas humanitarian field experience.

 

OR

 

Master’s degree in any discipline. Must have a minimum of seven (7) years of progressively demonstrated experience in emergency relief, DRR and/or disaster preparedness programming and management, including four (4) years of overseas humanitarian field experience.

 

Application instructions

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

Additional documents submitted will not be accepted.

 

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]