USPSC Deputy Manager for Coordination (Multiple Positions)

USAID/BHA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jun-29-2021
  • Posted
    Jun 09

Position description

SOLICITATION NUMBER:             720BHA21R00050                         

 

ISSUANCE DATE:                          June 8, 2021                 

CLOSING DATE AND TIME:       June 29, 2021, 12:00 P.M. Eastern Time                              

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Global Policy, Partnerships, Programs, and Communications (G3PC), is seeking offers from qualified U.S. citizens to provide personal service as a Deputy Manager for Coordination (DMC) under a United States Personal Services Contract (USPSC), as described in the solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

 

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

 

            G3PC Recruitment Team

            E-Mail Address: [email protected]

            Website: www.BHAjobs.net

 

Any questions on this solicitation may be directed to the G3PC Recruitment Team via the information provided above.

 

 

 

                                                            Sincerely,

 

 

Sonja Stroud-Gooden

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

While on an RMT, the DMC leads the Coordination Section and is the RMT’s main point of contact for strategic coordination and engagement with external stakeholders.  The success of a disaster response will depend on the ability of the DMC to work collaboratively with a broad array of stakeholders from the humanitarian landscape.  The DMC must have a command of BHA’s mandate and global humanitarian assistance policies and programs. He/She must also have an understanding of how USAID, the National Security Council, the Department of State, and other USG departments and agencies function in Washington, D.C. and overseas during a disaster response.  In addition, the DMC must have an advanced level of understanding of the international humanitarian architecture and be able to provide skilled guidance to interagency colleagues on working with the UN system, other public international organizations, NGOs, and donor governments during a response.

The DMC may also lead the RMT and make decisions as delegated during periods when the RM is off-shift or unavailable.  The DMC works closely with the DMs for Planning (DMP) and Operations (DMO) and the Press Officer (PRO), all of whom report directly to the RM.

The position requires the ability to translate field experience into policy recommendations. Duties and responsibilities of this position are: 

  • Serve as the RMT’s primary point of contact for external stakeholders.
  • Lead strategic engagement with external actors on behalf of the RMT, including the creation and coordination of appropriate messaging for non-media external stakeholders.
  • Represent the RMT, as directed by the RM, the Response Director, or BHA AtA, at public meetings and events, interagency meetings, working groups, task forces, forums, calls, and donor coordination fora.
  • As a Deputy, maintain a comprehensive understanding of the overall response, including programming, operations, and any associated challenges.
  • Anticipate the needs of the response and prepare analyses, briefings, and documents as required to respond to those needs.
  • In coordination with G3PC, leverage existing institutional relationships with external humanitarian actors on policy-level and strategic response issues.
  • In coordination with the Planning Section, facilitate information sharing with external stakeholders; specifically, gather and share information from external meetings and contacts and distribute to relevant RMT members, as well as connect external stakeholders with RMT focal points and information products. 
  • In close coordination with the RMT PRO and RMT RM, serve as the RMT’s primary coordinator for Congressional engagement, liaising closely with the Bureau for Legislative and Public Affairs legislative officers on preparing information and responding to congressional queries.
  • Coordinate written information—including briefers, talking points, and questions for the Record—for executive staff in coordination with other RMT members and other USG agencies and USAID bureaus and offices. Serve as the primary point of contact for the USAID Executive Secretariat, in close consultation with the DMP.  
  • Develop strategic messaging for congressional testimony.
  • Serve as the primary resource for RMT on background information on external stakeholders to inform planning, programming, and strategy development.
  • Monitor response operations to identify current or potential external stakeholder coordination issues or concerns to be addressed by the RMT.
  • Work closely with the United States Mission to the United Nations’ Humanitarian Advisors in New York, Geneva and Rome to ensure they can effectively advocate and represent the response at external meetings.  Specifically, keep advisors apprised of new developments and respond to requests on a timely basis.
  • Prepare USAID principals for participation in high level events, such as donor pledging conferences.
  • Monitor follow up to DART requests relevant to the Coordination Section, ensuring field needs are being met.
  • Manage special events hosted by the RMT or BHA, including high-level events, in support of the response. 
  • Manage BHA’s donations information program.
  • Delegate, monitor, and assure completion of above tasks to Coordination Section team members.
  • Supervise Coordination Section functional positions to maintain a unified USG response effort.
  • Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
  • Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

 

SUPERVISORY RELATIONSHIP:

The USPSC reports to the RM and directly supervises Coordination Section staff, if activated.  When the RMT activates the full Coordination Section, the activated Coordination Section staff may consist of the Outreach Coordinator, Agency Liaison Coordinator, Donations Officer, Diaspora Liaison Officer, Special Issues Officer, and Agency Liaisons (e.g., liaisons to the RMT from organizations such as the U.S. Centers for Disease Control and Prevention (CDC), U.S. Public Health Service, Department of State). In addition, the Coordination Section also provides BHA Liaisons to other departments and agencies (e.g., Department of State Task Forces or the CDC Emergency Operations Center), and internal USAID Liaisons to and from the RMT. The USPSC is expected to work in very close coordination with G3PC to ensure alignment between country-specific engagement and BHA’s broader policy and institutional relationships.

 

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.  The USPSC independently plans, designs and carries out programs, projects, studies or other work.  Results are considered authoritative and are normally accepted without significant change

 

12. PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

13. WORK ENVIRONMENT

 

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy, or a related field) plus nine (9) years of progressively responsible experience working for the USG or with an International Organization (IO) in emergency relief, humanitarian assistance, and on humanitarian policy issues. Experience should include working overseas in a humanitarian context.

OR

Master’s degree with significant study in, or pertinent to, the specialized field (including, but not limited to, international relations, human rights, economics, public health, disaster management, public policy, or a related field) plus a minimum of seven (7) years of progressively responsible experience working for the USG or with an IO in emergency relief, humanitarian assistance, and on humanitarian policy issues. Experience should include working overseas in a humanitarian context.

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

Additional documents submitted will not be accepted.

 

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

 

NOTE:  If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.


NOTE:  If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

 

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.