Political Science Faculty & Student Services Assistant

Stanford University
  • Location
    Stanford, California
  • Sector
    Education
  • Experience
    Early Career
  • Posted
    Nov 22

Position description

Stanford Political Science is an academic department consisting of 40+ Academic Council faculty and approximately 150 undergraduate majors and minors and 90+ graduate students. We are a strong team of seven full time administrative staff that encourages collaboration, opportunities for professional growth and a positive working experience for all of our team members. 

The Department of Political Science in the School Humanities and Sciences seeks a Faculty and Student Services Assistant to join the team. The staff person will work closely with the student services team providing support for course offerings, mid-quarter evaluations and graduate admissions. This position coordinates administrative procedures related to faculty appointments and promotions as well as lecturer and post-doctoral appointment processing and on-boarding. The role will also manage the visa processing for international visitors and employees. The administrator will also provide general administrative support for the faculty. Reports to the Director of Finance and Operations. This is an excellent opportunity for someone interested in student services and faculty affairs. 

This is a 100% FTE, non-exempt hybrid position with regular work being done on campus and remotely. 

We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit your resume and cover letter along with your online application. 

In this role, you will: 

  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. 
  • Create complex reports and spreadsheets which may utilize specialized software and systems.

* - Other duties may also be assigned 

To be successful in this role, you will bring:

Education & Experience: 

High school diploma and four years of administrative experience, or combination of education and relevant experience. 

Knowledge, Skills and Abilities:

  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others. 
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

Certifications and Licenses: 

None

Why Stanford is for You 

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perksempower you with: 

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

Application instructions

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