Within delegated authority, the Humanitarian Affairs Officer will be responsible for the following duties:
- Monitors, analyzes and reports on humanitarian developments, disaster relief/management or emergency situations in assigned country/area.
- Organizes and prepares studies on humanitarian, emergency relief and related issues, including localization; organizes follow-up work, including interagency technical review meetings to support policy development work and decision-making on important issues, including financial tracking.
- Participates in large, complex projects, to include disaster assessment or other missions; assists in the coordination of international humanitarian/emergency assistance for complex emergency/disaster situations and in ensuring the necessary support (e.g., staff, funding, specialized equipment, supplies, etc.); drafts situation reports for the international community informing on the situation to date and specifying unmet requirements of stricken countries.
- Partners with other humanitarian actors- national and international to plan and evaluate humanitarian and emergency assistance programmes and help ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
- Manages the publication of humanitarian response plans (HRPs)/appeals and Flash Appeals (FAs), assists in their production and manages the FTS workflow for the publication of plans/appeals on the website. This includes obtaining contribution information relating to HRPs and FAs, establishing/maintaining reporting relationships with relevant stakeholders, overseeing financial aspects of new appeal document publication and related follow up.
- Undertakes and provides support to technical assistance and other field missions, e.g., participates in field trips to undertake in-depth reviews of specific country coordination mechanisms, support appeal development or upstream training.
- Contributes to technical development of FTS database and website, including review of user feedback, business analysis, and specification of new features for its future transformation including compatibility with the International Aid Transparency Initiative (IATI) and with machine learning and artificial intelligence.
- Prepares or contributes to the preparation of various written reports, documents and communications, e.g., drafts sections of studies, background papers, policy guidelines, financial narrative analyses and reports, briefings, case studies, presentations, correspondence, etc.
- Serves as the primary focal point to obtain information on all humanitarian funding and maintain regular reporting arrangements with FTS, directly and regularly contacting OCHA field offices, NGOs, donors and UN agencies. Maintains/develops contacts with and obtains contribution information from regular reporting contacts and other humanitarian donors or recipients that do not regularly report to FTS to ensure appropriate monitoring and reporting mechanisms; and provides information and advice on a range of related issues.
- Reviews and provides advice on policy issues related to safeguarding humanitarian principles and ensuring the effective delivery of humanitarian assistance. Collaborates with managers (at HQ or field offices) of OCHA-managed country specific pooled funds to accurately depict on FTS funding movements in and out of the pooled funds, and to support pooled fund grant management and visibility.
- Organizes and participates in work groups, meetings, conferences, consultations with other agencies and humanitarian and emergency relief-related matters partners. Provides FTS user support and training, including on FTS technical platforms and tools; conducts training and presentations as needed; trains OCHA field staff using FTS for humanitarian programme cycle management.
- Provides guidance to, and may supervise, new/junior staff.
- Performs other duties as required.
- Professionalism: Sound knowledge of and exposure to a range of humanitarian assistance issues. In-depth knowledge of humanitarian financial tracking and of the interagency appeal system; proficiency in quantitative analysis and in database operation and development; proven conceptual, strategic, analytical, advocacy and communication capacity; ability to identify issues and use sound judgment in applying technical expertise to resolve a wide range of problems; ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. Civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Advanced university degree (Master’s degree or equivalent) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five (5) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required
- A minimum of three (3) years of direct experience in a country operation with humanitarian financial tracking or pooled funds mechanisms, humanitarian response plans or humanitarian appeals within the UN Common System or International Organization or donor agency is required.
- Two years of recent international field experience in a development or humanitarian context is required.
- Recent experience developing strategies around humanitarian financing is desirable.
- A minimum of one (1) year of experience in database development and management is desirable.
- French and English are the working languages of the United Nations Secretariat. For this position, fluency in English is required.
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