Deputy Country Director

Ipas
  • Location
    Islamabad, Pakistan
  • Sector
    Non Profit
  • Experience
    Advanced
  • Posted
    Sep 07

Position description

Under the direct supervision of the Ipas Pakistan Country Director and in close collaboration with senior programme and operations staff, the Deputy Country Director (DCD) will serve as a key member of Ipas Pakistan Country Office's senior management team (SMT), providing leadership support across the full range of Ipas's functions and responsibilities. The DCD have to understand, embrace, and espouse the Ipas mission, values, and strategic plan. S/he will ensure the successful development and implementation of projects while focusing on program quality assurance, donor compliance, coordination with external stakeholders, grants, and personnel management. The Deputy Country Director is responsible for overseeing the establishment of the new Ipas Pakistan country operations modalities as a network organization of Ipas, together with growing the country pipeline of future opportunities, and growing the project portfolio of Ipas Pakistan. The DCD is responsible for developing and managing strong external relationships with relevant national stakeholders including donor clients, and well as government and other development partners and to ensure Ipas remains strategically targeted and responsive to the needs of the country to advance reproductive justice by expanding access to abortion and contraception through establishing sustainable abortion ecosystem of the country. In addition, the Deputy Country Director will lead on developing selective Concept Notes and proposals to donor to grow the Ipas Pakistan’s program reach.

Primary Responsibilities

Communications and business development

  • Leads on the country communications plan and business development actions to promote Ipas’s work in the country. Maintains and grows productive relationships with relevant external stakeholders to contribute to business growth – which includes leading on Concept Notes and Technical and Financial Proposals;
  • Develop effective resource mobilization strategies and prepare grant proposals. Support the Country Director to undertake diversified local and international fundraising initiatives to strengthen program funding and sustainability;
  • Build and maintain productive relationships with government officials, policy makers, donor agencies, national and international organizations, and partner NGOs and Represent the organization in high level national, regional and international forum;
  • Develop networks and partnerships with national, regional and international organizations in Pakistan and spearhead donor collaboration, fund raising and project development within the country and explore opportunities for new partnerships and knowledge sharing with institutions dedicated to SRH and rights.

Program/project design and delivery

  • Conduct strategic and operational planning exercises and contributes to new program design ensuring alignment with Ipas mission, values, and strategic plan organizational priorities;
  • Once a project portfolio is established, he/ she manages programme contracts and the delivery of projects, meeting multiple donors and internal requirements. Assures contractual compliance, delivery quality and timely donor reporting, meeting gross margins targets and avoiding losses;
  • Develops award workplans and conduct routine program analyses, including regular review and use of monitoring data and organizational quality standard indicators to track progress against key indicators using performance metrics. Offers strategic and technical recommendations and ensure all programmatic issues are addressed and engage project team(s) to adjust plans as needed.

Planning, budgeting and reporting

  • Keep abreast of socio-economic and political changes in the environment and support the Country Director to undertake timely strategic review of the organization’s program and strategy to ensure continued relevance in the rapidly changing environment;
  • With supervising unit leads, leads on the development of the country strategic and annual plans and budgets and reports on progress/ performance against targets, within the requirements of the organizational planning process. Provide guidance to unit leads in developing award and annual operational budgets and works with the Admin & Finance manager to track spending, using financial management tools, conducting regular review and analysis of financial data, and engaging project team(s) to adjust plans;
  • Ensure that effective grant management systems are in place and are in consistent with the organization’s overall fund seeking and management policy. Supervises planning and reporting to donors and coordinates internal and external reporting processes, including Mid-Year and Annual Reports, based on corporate guidelines and formats;
  • Interacts with key members of all units to meet their deliverables, share progress of work, resolve problems, and find alternate workable strategies.

Country operations and collaborations with different Ipas Nodes

  • In conjunction with the Admin and HR manager, oversees and manages the effective functioning of all administrative functions and operations in the Ipas Pakistan country offices and effective support to all the projects. This includes safe and reliable logistics, procurement, asset management, IT support and infrastructure, financial monitoring/auditing and HR service delivery;
  • Informs internal units and projects regularly on operations and support progress. Helps to make sure that the country is aligned to the Ipas Code of Conduct. Collaborates with operations/technical leads and the Country Director towards allocation of resources, budgetary issues, and program results;
  • Ensures effective communication and collaboration between Ipas nodes and the country office, keeping other staff members aware of relevant issues; keeping them informed of significant developments and issues, and engaging them to help problem solve as needed;
  • Works with Ipas Pakistan Country Director, SMT and Ipas HQ Program Support Team towards program implementation, field level challenges, and other program issues.

Education and Experience

  • Master’s Degree in Project Management, Development Studies or related field;
  • At least 15 years’ programmatic, and financial management experience as a senior management official in international NGOs, preferably in public health program;
  • Proven track record in successfully acquiring competitive funding for projects;
  • Excellent communication, networking and presentation skills with experience in profiling and representing an organization;
  • Experience in strategy and policy development in an international organization;
  • Experience in implementing and managing large complex programs/projects particularly SRHR and health systems strengthening programs;
  • Experience in managing multidisciplinary and multicultural teams;
  • Ability to think strategically, to plan and organize teamwork and work in a network with partners;
  • Result-oriented and ability to work under pressure;
  • Fluency in written and spoken English and Urdu required.

Key Competencies

  • Result orientation, Networking, Decisiveness, Risk Management & Problem Solving, Leadership, Environmental awareness (social, cultural, political, and professional) and Conceptual thinking.

Application instructions

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