Award Management Officer II

Catholic Relief Services (CRS)
  • Location
    Baltimore, Maryland
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    Apr 03

Position description

Catholic Relief Services (CRS) carries out the commitment of the bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as staff and partners people of all faiths and secular traditions who share our values and our commitment to serving those in need. 

Primary Function:

The Award Management Officer (AMO) II’s primary functions are award management, donor relationship management, and donor expertise. S/he will have responsibility for a portfolio of awards from a specific public institutional donor or donors. A portfolio may include including teaming agreements, cooperative agreements, grants, contracts, time and material orders, and fixed price contracts. The AMO will support the successful implementation of awards through sound guidance to country program staff in compliance with donor requirements and regulations and CRS’ award management standards. 

A successful candidate must be able to:

• Promote trusting relationships internally and externally

• Coach others on the discipline of award management and donor engagement

• Promote accountability and transparency within operational units and within the organization 

• Leverage resources and information effectively to empower CRS staff to manage institutional donor award mechanisms 

• Demonstrate solid knowledge and ability to manage risk and complexity, with minimal or no guidance, in the full range of award related situations 

• Represent CRS and CRS programs internally and externally with professionalism, sound judgment and diplomacy 

• Demonstrate an ability to build staff capacity in compliance and award management

• Apply CRS’ partnership concepts, tools and approaches in consistently in aspects of job performance

• Demonstrate basic knowledge and ability in Business Development (BD) best practices and principles

• Support CRS processes for the collection, organization, retrieval, maintenance and dissemination of award information and documentation

• Demonstrate basic knowledge and ability in MEAL best practices and principles

• Organize and facilitate straightforward meetings to achieve clear outcomes

• Analyze and synthesize information to understand issues, identify options and support sound decision- making

Key job responsibilities of an AMO include: 

• Review, revise, submit, defend, and negotiate awards, award amendments, award revisions, waiver requests, award closeouts and other award deliverables as appropriate

• Uphold and provide guidance on CRS’ Award Management Standards

• Ensure that all award files are maintained up to date, complete, and easily accessible according to CRS’ award management standards and document retention policies

• Build and maintain relationships with donor counterparts and agencies 

• Understand and interpret donor regulations, guidance and work preferences

• Communicate donor considerations and requirements to country programs

• Represent and advocate on behalf of country programs and CRS to donors 

• Identify trouble spots in implementation, assess implications for both the country program and donor, and strategize possible solutions with management

• Review and analyze financial reports periodically

• Contribute to the development of systems that facilitate improved award administration

• Share lessons and key learning from donor interactions, program visits, and meetings

• Support country programs through TDYs as needed (e.g. evaluations, participation in donor visits, strategic planning, proposal development, etc.)

• Lead budget reviews to ensure proposals are realistic, competitively priced, and responsive 

• Provide guidance and leadership for strategic positioning and proposal planning

Agency-wide Competencies (for All CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

• Serves with Integrity

• Models Stewardship 

• Cultivates Constructive Relationships

• Promotes Learning

Key Working Relationships:

INTERNAL: Other institutional donor teams within the IDEA Department; Program Impact and Quality Assurance department; Humanitarian Response Department, Finance Department, Office of General Counsel; regional and country program staff; EXTERNAL: Colleague PVO and Partner staff and donor representatives as appropriate.

Professional Qualifications:

1. Bachelor’s degree in international development, international relations, communications, English, marketing, journalism, or other related field. Master’s degree preferred.

2. Minimum five years of relevant experience, including experience traveling and working in low-resource settings.

3. Demonstrated ability to work collaboratively with multiple stakeholders in multiple geographic locations. 

4. Experience working on food security, agriculture/livelihoods, global health, education and/or emergency awards required.

5. Demonstrated experience leading and producing competitive proposals in programming contexts similar to CRS. 

6. Comprehensive familiarity with a broad range of institutional donor technical and cost requirements. 

7. In-depth knowledge of at least one bi-lateral or multilateral donor and its funding mechanisms.

8. Excellent interpersonal communication and negotiation skills. 

9. Demonstrated experience managing people and processes, leading teams to produce deliverables under tight deadlines and at exceptional quality. 

10. Deep understanding of the funding mechanisms, cycles, priorities and regulations of the donor agencies within this position’s portfolio, and existing strong contacts within those agencies.

11. Experience in negotiation and representation at high levels.

12. Knowledge of CRS programs, and Catholic Social Teaching principles a plus. 

13. Ability and willingness to travel overseas as needed, up to 25% of job time.

14. Fluency in English required; working ability in French strongly preferred (Arabic or Spanish also a plus).


This job description is not an exhaustive list of the skills, efforts, duties, and responsibilities associated with the position. 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.

Application instructions

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