Special Assistant to the President

United States Institute of Peace (USIP)
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jan 24

Position description

Peace is our commitment.  The United States Institute of Peace represents the American people’s shared values and commitment to peace around the world.  We know that Peace is Security – it advances both U.S. and international security by preventing, managing and mitigating violent conflict. 

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world.  Together we tackle the toughest problems and hold fast to the possibility of a more peaceful world.  (To learn more about USIP programs and job openings, go to https.org/about/careers).

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.  AND if you thrive in a fast-paced environment, have world class interpersonal skills and are an outstanding researcher and writer – then the Special Assistant to the President is the job for you.  In this role you will work side by side with the Institute’s President and will be interfacing with senior leaders in the US government – as well as dignitaries from around the world.

SUMMARY

The Special Assistant to the President focuses on providing high level programmatic and administrative support to the President across a range of activities. This position also works as an integral member of the Executive Office team, working closely with the Executive Assistant and the Chief of Staff.

MAJOR DUTIES AND RESPONSIBILITIES

Support for President:

  • Based on a passion for the mission of the Institute and an interest in foreign policy and international affairs, the Special Assistant serves as the primary point of contact for the day-to-day organizational needs of the President.
  • Tracks, reports and follows up on a wide variety of sensitive and administrative issues for the President.
  • Works with the Chief of Staff and the Executive Assistant to ensure that the President has all necessary background information and prep materials for meetings, speaking engagements, travel, and events.
  • As requested, attends meetings with and/or for the President and takes notes for follow-up.
  • Provides on-the-go support, as needed, when the President is traveling domestically or internationally.

Research and Communications: 

  • Outstanding research skills enable quick, in-depth information gathering and analysis.
  • Drafts all correspondence, background briefs and talking points for the President, across a range of activities.
  • Conducts and synthesizes research on events, subjects, and trends related to USIP’s work.
  • Supports the writing of op-eds, articles and keynote speeches for high-profile opportunities.
  • Supports the creation of PowerPoints, infographics, and other creative visuals to support those occasions.
  • Compiles records and reports as appropriate, such as the Weekly Report, and other communiques that require assembling data and information from around the Institute and its staff. 
  • Researches and prepare briefings and communication materials for meetings and presentations. 

 Special Projects:

  • In a rapidly changing environment, responds to a variety of special projects, including; high level events, books, working groups, etc.

Support for Board of Directors:

  • Under the direction and oversight of the Chief of Staff, drafts and prepares materials to support the work of USIP’s board, including developing memos, drafting agendas, preparing briefing materials, and tracking do-outs, as requested.

Qualifications

  • Bachelor’s degree is required.  Master’s degree in a related field highly desirable.
  • Abiding and strong interest in the mission and work of the Institute.
  • 4 to 6 years substantive experience in a fast-paced organization, ideally within international relations or public policy setting.
  • Demonstrated outstanding interpersonal and communication skills, and previous experience working to support senior executives.
  • Knowledge of the Microsoft Office suite (Microsoft Word, Excel, PowerPoint and Outlook), and databases and/or data management tools.
  • Must have excellent writing and research ability, strong organizational skills, and ability to work independently yet collegially.
  • Ability to perform responsibilities in a mature, responsible manner, make decisions that are in the best interest of the Institute and exhibit grace under pressure.
  • Strict attention to detail.
  • Must exhibit grace in the face of changing dynamics and competing priorities.
  • Must be a team-player.
  • Capacity to prioritize, manage multiple projects simultaneously, and follow-through required.

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation. 

Compensation

Application instructions

To be considered for this position, please submit a complete application package consisting of:
1.  Completed employment application including titles, dates of hire and salary history.
2.  Cover letter
3.  Resume

Please be sure to indicate that you saw this position on Globaljobs.org

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