Program Specialist – Preferred Communities

The Domestic and Foreign Missionary Society
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Apr 30

Position description

Episcopal Migration Ministries (EMM) lives the call of welcome by supporting refugees, immigrants, and the communities that embrace them as they walk together in The Episcopal Church’s movement to create loving, liberating, and life-giving relationships rooted in compassion. EMM’s desire to honor the inherent value of human connection brings communities together to love their neighbors as themselves. EMM acts in covenant with individuals and partners to ensure the equity of all voices as they work to serve, engage, and sustain the mission.

EMM (as one of nine other national faith-based and secular agencies), carries out a national program of refugee resettlement through a public/private partnership with the US government, holding contracts with both the Department of State, Bureau for Population, Refugees, and Migration; and the Department of Health and Human Services, Office of Refugee Resettlement.

EMM resettles refugees from across the world regardless of their national origin, race, or religion, through a network of affiliate offices nationwide, linking these affiliates with Episcopal dioceses and parishes that together carry out the ministry begun over 75 years ago to relieve the burden of the world’s suffering through refugee resettlement and immigration assistance. EMM’s mission and mandate is to “welcome the stranger” among us.


This position assists the EMM Senior Program Manager and Senior Program Officer with the oversight and management of all aspects of the EMM Preferred Communities program. Working closely with ten local resettlement offices from EMM’s network of affiliates, the Program Specialist will provide technical assistance to resettlement staff on program expectations and compliance, while enriching the program through resource development and best practice sharing around quality case management services to vulnerable refugee populations.


Reports directly to EMM Senior Program Officer.


Assists in managing contract requirements for the EMM Preferred Communities (PC) grant received by

assigned affiliates, by maintaining regular day-to-date contact and communicating program

requirements, policies, and best practices to the affiliate sub-grantees.

Conducts periodic on-site and desktop monitoring of affiliate compliance with PC program requirements; assists in preparing Monitoring Reports and follow up on compliance recommendations; contributes to ongoing development of monitoring processes and protocols.       

Assists in providing on-going training to affiliates on the web-based PC Intensive Case Management reporting database; monitoring of affiliate outcomes through the system.                            

Assists in obtaining the timely submission, and accuracy of all programmatic reports submitted by EMM affiliates to the national office.                                                                                                                                     

Assists in preparing reports for the Office of Refugee Resettlement, in consultation with the Senior Program officer and Senior Program Manager.                                                                                                                           

Assists in the preparation and submission of PC grant proposals by collecting necessary documents, preparing required attachments and supporting documentation, and other tasks as necessary for successful grant submission.

Ensures program materials and tools created and revised by Preferred Communities national and affiliate staff are updated on the EMM PC resource sharing website.                                                                           

Participates in various working groups/meetings organized by EMM, ORR or other RA’s to stay abreast of current regulations and requirements of the EMM Preferred Communities Program and best practices shared through various PC program locations.

Backstop other program units within EMM as necessary.

OTHER FUNCTIONS AND RESPONSIBILITIES                                     

Performs other duties as assigned.


  • At least 1-3 years of experience working in working in refugee affairs/migration, non-profit sector, social work, or international development.
  • Associate degree in Social Work or related field. However, an individual with knowledge and skills gained through a combination of a non- social sciences-related educational degree and social services work experience and continuing education is also capable of doing this work.
  • Experience with grant writing and managing government contracts.
  • Excellent written, organizational, and verbal communication and analytical skills.
  • Knowledge of Microsoft Office (particularly 365, Word, Excel, and PowerPoint).
  • Must be self-motivated, detail-oriented, able to work both independently and as part of a team, and able to handle multiple tasks simultaneously.
  • Ability to work under pressure and meet deadlines.
  • Must be able to work collegially and constructively with a wide range of partners.
  • Must be able to master and stay current with the regulations and requirements of the EMM Preferred Communities contract.
  • Must be able to exercise judgment and flexibility in applying these requirements to the work of local resettlement affiliates.


  • Previous experience working in medical/mental health case management, trauma-informed care, and/or services for vulnerable individuals.
  • Knowledge and understanding of US Government grants for refugees.
  • Previous experience with event logistics and coordination.
  • Basic understanding of budgeting and financial reporting.
  • Previous experience with data entry.

Application instructions

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