Geneva Conference Consultant

British & Irish Agencies Afghanistan Group (BAAG)
  • Location
    Geneva, Switzerland
  • Sector
    Non Profit
  • Experience
    Mid Career / Advanced
  • Apply by
  • Posted
    Aug 29

Position description

Scope:                 Conference planning (60%) Coordination (40%)

Post:                      Part time

Period:                 October – November 2018

Salary:                   Market rate  

Location:              Geneva – home based

Deadline:             09 September 2018

Interviews:         13 September 2018

Start date:           01 October 2018 (flexible)  



British and Irish Agencies Afghanistan Group (BAAG) is a membership network supporting 28 NGOs operating development and humanitarian programmes in Afghanistan.  Established in 1987, its main activities include policy and advocacy, events and research focused on development and humanitarian needs and issues in Afghanistan.  Thematic areas covered include women’s and human rights, aid effectiveness, civil society and peace building.  BAAG work closely with partners, other networks and organisations in Afghanistan, Europe and worldwide, including ACBAR (Agency Coordination Body for Afghan Relief and Development), Afghanistan Women’s Network and Afghanistan Public Policy Research Organisation in Kabul and ENNA (European Network of NGOs in Afghanistan) in Brussels.  BAAG’s vision is to contribute to an environment where Afghans can take control of their own development and bring about a just and peaceful society.  BAAG’s mission is  

  • Bringing member agencies and wider relief and development community together to advocate continued international commitment to the development of Afghanistan
  • Sharing of information and knowledge to improve policy debate and decision making processes with a particular emphasis on ensuring that those processes reflect the views, needs and aspirations of the Afghan people.
  • To enhance the abilities of Afghan civil society in influencing national and international policies on Afghanistan.

Rationale for Geneva Conference Consultant

In November 2018 the UN and Afghan government are jointly hosting the Geneva Conference on Afghanistan, a donor conference to follow-up on commitments to Afghanistan and to agree reform and development milestones for both groups.  BAAG is working with the Afghanistan teams of the UN and donors, in Kabul and Geneva, to enable effective input and participation by civil society ahead of, and during, the Conference.   This will include meetings, conferences and activities in Kabul, Geneva and London, and the invitation of 10 elected Afghan civil society activists to the Conference in Geneva. BAAG will be consulting widely with Afghan civil society organisations, Afghan and international NGOs, representatives of donors, the UN in Afghanistan and other stakeholders.  BAAG, its members and partners will be promoting the Conference via global international media and social media.

The Geneva Conference Consultant will be an integral part of the BAAG team, working in Geneva to support the planning, administration and delivery of the Conference and its wider programme of events, and the media and advocacy activities leading up to this.  S/he will be supported by the permanent BAAG staff in London (4 people) and their interim Geneva Conference Intern and Geneva Conference Media Consultant.


Main responsibilities

Conference planning (60%)

  • Keep the BAAG team apprised of project activities and progress, raising possible issues and helping to resolve these.
  • Assist in with preparations at the venue for BAAG’s civil society workshop in Geneva on 26 November, and manage the relationship with the venue for the successful management of this full-day event.
  • Manage hospitality needs for delegates including arranging travel and to from airport in Geneva, transport to/from meetings during the conference week, and group meals, etc.
  • Develop and order conference materials such as banners, name badges, and conference packs and liaise with the venue for delivery and set-up.
  • Support the Project Intern in updating and managing Afghan delegate and INGO databases and communications with both, including dissemination of invitations, information packs and itineraries.
  • Recruit and manage a small group of Geneva-based volunteers for the conference and preparatory days preceding this. Volunteers will support the Afghan civil society delegates in their movements between accommodation and various meetings.
  • Work with BAAG and UN contacts on scheduling, logistical and security matters for Afghan civil society delegates, INGOs and BAAG staff participating in the Geneva Conference programme.


Coordination (40%)

  • Keep BAAG’s Geneva Conference Media Consultant apprised of conference plans, venues and schedules, to protect space for media interviews with the Afghan civil society delegates.
  • Assist Media Consultant in organizing press conferences or access to delegates during the Conference programme.
  • Support BAAG and the Chair of ENNA (European Network of NGOs in Afghanistan) in facilitating communications and coordination activities between Europe-based NGOs.  This will include the assisting in the organisation of INGO Information Sessions in Geneva and email-based sharing of Conference information and plans.
  • Assist in the organisation of additional advocacy-focused meetings for Afghan and international civil society delegates during the Conference programme.  Manage the logistics of any such meetings.


Other tasks

  • Monitoring & evaluation – assist with core Conference project M&E activities and forms (surveys, feedback forms, lessons learnt etc).
  • Supporting payment of expenses for volunteers and delegates.
  • Other administrative tasks as required by the BAAG team.


Person specification requirements


  • Geneva based currently and familiar with the workings of the UN;
  • At least 3 years of experience working for an international NGO, the EU, a Member State government department or the UN or other International Organisation in a project management, major events management, advocacy or campaigns capacity;
  • Significant events management experience, for large conferences or workshops; 
  • Ability to write clearly and succinctly in English;
  • Strong communications skills; experience of communicating effectively with non-English speakers;
  • Work well under pressure and in a remote management context; adaptable, resourceful and with good judgement.




  • Previous experience of working on an international donor/government conference in Geneva;
  • A basic knowledge of international development related to Afghanistan.

Application instructions

Application process

Please email your CV and a supporting letter, explaining how you meet the Essential requirements of the person specification, to Monica Encinas – Programme Manager – at [email protected]

Applicants must be available to start on a part-time basis from September and able to work in Geneva, Switzerland without restrictions.  We regret that BAAG cannot support any visa or accommodation costs for this position.

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