Status: Full-time (5 days/week, 37.5 hrs.)
Duration: Permanent position
Preferred starting date: 02nd September 2019
About Plan International
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood. We believe in the power and potential of every child and in gender equality. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls and young women who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing all children and especially girls. We are active in over 80 countries across the world.
The purpose and ambition of Plan International EU Office is to advance children’s rights, equality for girls and youth in particular in the EU’s external action. In line with Plan International’s Global Strategy, One Million Reasons, and the EU Office’s 5-year strategy, we will contribute to ensuring that 100 million girls learn, lead, decide and thrive. We work with the EU in its three roles as a donor, policy-maker and promoter of human rights.
The Plan International EU Office is the Global Account Manager for EU development cooperation (DevCo) on behalf of the Plan International family. As such, we work together with 11 European national organisations of Plan International and our 53 programme countries around the world. The EU Partnership Manager oversees the fundraising process and the engagement strategy with the EU, focusing primarily on DevCo. Her/His role is to maximise the funding potential for Plan International as a whole and to influence the EU regarding Plan International’s priorities and approaches. She/He is responsible for ensuring that there is a coherent and well-managed approach to the EU, presenting a “One Plan International” face to the donor. This position is designed to ensure that Plan International is effective and efficient in its fundraising (and influencing) with the EU Institutions, and that it has effective and contractually compliant systems and processes to deliver any programme and manage any contract.
Strategy: to lead Plan International’s EU resource mobilisation and engagement strategies, setting strategic priorities and monitoring its overall implementation:
- Co-lead and contribute to Plan International’s EU funding strategy;
- Co-lead and contribute to Plan International’s EU engagement strategy;
- Coordinate and professionalise Plan International’s work on EU Trust Funds;
- Implement the DevCo Global Account Management (GAM) action plan;
- Lead on a strong and strategic partnership between Plan International and the EU institutions, including with EU Delegations through Plan International’s Country Offices;
- Monitor and analyse relevant EU development trends and donor intelligence, and provide strategic advice to Plan International on possible impact and ways to adapt;
- Provide strategic advice to Plan International’s National Organisations and Country Offices on which EU opportunities to prioritise and pursue, and which proposals to submit;
- Develop clear protocols for sharing information, communicating and engaging with the EU in strategic and policy issues across the organisation;
- Monitor, analyse and report on Plan International success rate with EC thematic and geographic budget lines, including return on investment and comparison with peer NGOs.
Implementation: to set up effective systems and processes to assist Plan International’s implementation & management of EC contracts to high levels of professionalism and consistency, across the entire grant cycle:
- Lead efforts to ensure greater coordination and collaboration among Plan International European members on EU funded proposals;
- Monitor, analyse and report on relevant donor requirements, in particular EC Financial Regulation, application and implementation procedures;
- Monitor, analyse and report on children’s rights, gender mainstreaming and gender equality in relevant EU’s budget lines, particularly in the area of Global Distinctiveness (AoDg) of Plan International;
- Identify funding opportunities for activities relevant to Plan International’s work and keep Plan International entities regularly informed to facilitate access to these resources; in particular, regular updates on upcoming calls, monitor geographic and thematic allocations (global and in-country calls);
- Provide advice and assistance to Plan International entities on proposal preparation and management of EC grants including contacting relevant EC officials in Brussels, providing technical advice on proposal writing and on EC contract compliance (it does not include the actual writing of proposals);
- Organise an annual strategic EU Grants Meeting for Plan International.
Capacity-building: to strengthen capacities of Plan International staff in accessing and implementing EU grants:
- Develop capacity-building tools, mainly training material, but also briefing papers on contract compliance issues and EU funding modalities;
- Deliver trainings and support EU grant inception workshops and other if relevant.
Networking & Outreach:
- Represent Plan International EU Office in relevant NGO networks such as CONCORD, in particular Hub 3: “Promoting Civil Society Space”, and the Human Rights and Democracy Network (HRDN);
- Represent Plan International EU Office and NGO networks at meetings or events with EU institutions and other external stakeholders;
- Represent Plan International EU Office in all relevant grants and programmes networks within the organisation when relevant and appropriate.
- To contribute to the strategic leadership of HoO of Plan International EU office;
- To manage sub-contracted consultants for grants work providing inputs and ensuring that all contractual obligations are fulfilled;
- To support Plan International EU Office’s branding in a consistent way;
- To contribute to the advocacy strategy of Plan International EU Office through programmatic advocacy on key themes;
- To keep abreast of the current development and funding trends;
- To work cooperatively and supportively with Plan International EU team and other Plan International entities;
- To ensure that all activities undertaken on behalf of Plan International, externally or internally, are executed in accordance with the overall aims of the organisation and in line with Plan International's policies and procedures;
- To participate in training and other activities as requested by the organisation.
The successful candidate will balance excellent organisational and coordination skills with strong interpersonal communication in a multicultural context, and the ability to plan and implement under their own initiative. They will share Plan International's Purpose and Values.
1. Knowledge & Experience:
- At least 5 to 7 years professional related experience;
- Solid experience in leading institutional donor strategies, including the EU;
- Proven track record in raising significant funds from major donors, including DevCo;
- Understanding of the EU institutions and its decision-making processes;
- Good knowledge of the EU’s interests, external relations policies and trends, particularly in connection to Plan International’s purpose and global strategy;
- Good knowledge of the EU’s priorities and compliance mechanism;
- High level of understanding of gender equality;
- Experience of managing EC grant contracts is an asset;
- Experience in managing diversified teams and knowledge of inclusive and participatory leadership;
- Network/relationship management experience, preferably with EC personnel (with personnel of other EU institutions will be an asset) and other relevant actors;
- Knowledge of children's and human women rights standards and conventions;
- Experience in facilitating trainings and workshops.
2. Skills & Personal Qualities:
- Excellent level of written and spoken English; other European languages are an advantage;
- Proven managerial skills;
- Proven strategic relationship & networking skills;
- Proven problem-solving and strategic planning capability with creative skills to support the development of strong proposals;
- Excellent communication, networking, consensus-building and inter-personal skills;
- Self-starting and self-organizing skills, capability to work equally autonomously and as part of a team, and to lead others when required;
- Excellent organisational skills and capacity to shift priorities in a very short time;
- Commitment to Plan International Federation’s vision and mission;
- Constructive, collaborative and diplomatic approach;
- Capacity to work in a multi-cultural environment;
- Innovative and creative thinking in relation to programmatic advocacy and funding;
- Ability to meet deadlines and perform well under pressure;
- Excellent coaching, training and facilitation skills;
- Computer literate, familiar with standard software;
- Willingness to travel.
Based in: Brussels, Belgium (Plan International EU Office, Galerie Revenstein 27, 3rd floor.)
Duration: CDI (Belgian permanent contract)
Status: Full-time (5 days = 37.5 hrs./week)
Salary: Based on experience
Benefits: 20 legal holidays + 4 PLAN holidays, pension scheme, life assurance cover, hospitalization and outpatient cover, meal vouchers, work-related public transport costs
Travel: Yes, travel might be necessary depending on need, within or outside Europe, including to projects and operations
Reporting: The position reports to the Head of Office/EU Representative, Plan International EU OfficeApplications received after the deadline will not be reviewed. Please note that only shortlisted candidates will be contacted.
Visa/passport requirements: must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People Policy. Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with. Plan International believes that it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage women, minorities, individuals with disabilities or members of other underrepresented groups to apply.
If you meet the skills requirements above and are interested in applying for this post, please send your CV (no Europass) and cover letter in English with “Application: EU Partnership Manager (DEVCO)” in the subject.
Deadline for applications is the 23th June 2019 at 23:59, Local Time in Brussels, Belgium.
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