Program Coordinator, Meetings

Council on Foreign Relations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jul 25

Position description

Overview

The Program Coordinator will be a member of the Meetings Program, which brings major international and domestic officials, thought leaders, and others together with CFR members over the course of more than 120 meetings each year. 

The major responsibilities of this position will include (but are not limited to):

  • Developing and researching ideas for the substance of CFR meetings, including relevant topics, potential speakers, and intellectual structure of events on U.S. foreign policy, international economics, and other related issues.
  • Coordinating meetings, including drafting meeting announcements, speaker and presider invitations, maintaining database of event information, audience development, posting meeting information and related readings on the CFR member website, attending meetings to oversee logistics, and working closely with CFR's other departments.
  • Overseeing the development of team procedures and connections within CFR to promote integration with the broader missions and activities of CFR.
  • Acting as a liaison between CFR and the presiders and speakers for events, including providing all the necessary details for each meeting such as room set-up, discussion format, and registered attendees.
  • Handling post-event follow up work, including writing thank-you letters to speakers and presiders, and processing vouchers.
  • Developing content and editing regular eNewsletters for members, and helping to manage the meetings listings on the website.
  • Communicating professionally with CFR members, visitors, media, and staff; by phone, email, and in person.
  • Performing administrative duties as needed for departmental functions.

 

Qualifications

  • Bachelor's degree in international relations or a related field with high academic achievement; MA in International Relations or related field strongly preferred.
  • Knowledge of current foreign policy issues, ongoing debates, and structures of U.S. and international policymaking.
  • A minimum of three years related experience, including event planning. Budgetary experience preferred.
  • Self-starter with excellent planning, organizational, problem-solving, and leadership skills.
  • Ability to work both independently and on a team.
  • Strong research skills and excellent written and verbal communication skills, including proofreading and editing ability.
  • Experience drafting eNewsletters and working on websites strongly preferred.
  • Strong computer skills in MS Word, Excel, Outlook, and database management.
  • Ability to work flexible hours (many events are held over breakfast or in the evening).
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