Program Administrative Specialist

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 14

Position description

Program Administrative Specialist. New York. Posting Date: 11/13/2019. Deadline: 11/29/2019

The Global Drug Policy Program (GDPP) of the Open Society Foundations seeks to shift the policy paradigm on illicit drugs from today's punitive approach to one rooted in human rights, sustainable development, and public health. Grant-making and advocacy are the principal tools of GDPP. GDPP provides financial support to organizations around the world that are engaged in improving national drug policies as well as human rights and sustainable development groups that seek to include drug policy into their portfolios.

Job Profile

GDPP is seeking a Program Administrative Specialist based in New York to provide a wide range of advanced administrative support for grant making activities, contracts, conferences, and other program functions for the Global Drug Policy Program. The Program Administrative Specialist plays a key role in handling logistical tasks, ensuring the flow of the grant making process, and providing support to senior staff.

As a Program Administrative Specialist at Open Society you will:
  • Work closely with the GDPP programmatic staff on various administrative tasks and projects, supporting them as requested
  • Support staff in the grant-making process, communicate with grantees on the proposal submission process, and assist with grant record preparation for compliance
  • Process and oversee progress of consultant contracts
  • Coordinate logistics for meetings and seminars, which includes booking travel, coordinating all event details, and providing post-seminar support


What we are looking for:

  • 3-5 years of complex administrative/operational experience, ideally in a global organization
  • Excellent organizational, analytical, interpersonal, and proactive problem solving skills
  • Proven ability to work efficiently in a fast-paced environment; to troubleshoot and follow projects through to completion, consistently on schedule, without loss of attention to detail
  • Demonstrated experience and desire to make operations run smoothly and efficiently
  • Excellent listening and communication skills with sensitivity to cultural communication differences
  • Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks
  • Interest in drug policy and human rights issues
  • Commitment to the Open Society Foundation's values of diversity and inclusion


Desirable (but not required):

  • Proficiency in data management and visualization platforms and databases (e.g. Salesforce, NetSuite, Foundation Maps, etc.)
  • Experience with record keeping, budgeting management, and finance administration
  • Proficiency in Spanish and/or French


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.
  • Top-notch benefits and perksdesigned for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more .
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.


See what a day in the life of a Program Administrative Specialist at Open Society is like .

If this sounds like the position you have been looking for, please submit your cover letter and a resume; We look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
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