Executive Assistant, Global Finance and Grants Management

Open Society Foundations
  • Location
    Berlin, Germany
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 21

Position description

Executive Assistant, Global Finance and Grants Management. Berlin. Posting Date: 11/20/2019. Deadline: 11/28/2019

Do you want to help make the world a better place with your experience in coordinating schedules, planning meetings/events, and preparing materials? We're seeking an Executive Assistant based in Berlin to provide day to day administrative support to the Deputy CFO and the Berlin based Division Directors of the Global Finance and Grants Management Department.

The Open Society Foundations works to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. We are active in more than 120 countries, making us the world's largest private funder of independent groups working for justice, democratic governance, and human rights.

Global Finance and Grants Management is one of Open Society Foundation's key global administrative departments that supports OSF's mission and decision making with integrity and compliance. The Deputy CFO, one of the Division Director and the Team Manager based in Berlin are responsible for both global and local operational issues.

As an Executive Assistant at Open Society you will:

  • Act as a point of contact between the Berlin based Managers of the Global Finance and Grants Management Department (GFGM) and internal or external colleagues
  • Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Create reports and presentations
  • Assist in conducting extensive research on potential sites and arrangements for multiple events and meetings, which may include large and/or complex events
  • Generate a variety of materials from varied sources using both established templates/formats as well as creating new models
  • Conduct research on a specific area of work and makes recommendations on how best to proceed.


What we are looking for:

  • 3-5 years' experience in administrative role reporting directly to upper management
  • Ability to multitask and priorities tasks
  • Excellent time management skills and well-developed organizational skills
  • Attention to details
  • Great verbal and written communications skills both in English and in German language
  • Professional discretion, and ability to build and maintain relationships with a wide range of people from diverse backgrounds


Desirable (but not required):

  • Knowledge of the Open Society Foundations network
  • Experience in developing internal administrative processes and filing system
  • Experience overseeing budgets and expenses


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.
  • Top-notch benefits and perksdesigned for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more .
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.


See what a day in the like of an Open Society colleague is like.

If this sounds like the position you have been looking for, please submit your cover letter and CV; we look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

We are reviewing applications on a rolling basis.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.
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