Development Associate

The Aspen Institute
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jan 21

Position description

The Aspen Instituteis a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

The Leadership Divisionof the Aspen Institute builds off its 70-year history of developing leaders across generations and place to become more effective, values-based leaders. Today, the Division supports the life-long development of leaders through its seminar offerings, youth fellowship programs, and the Aspen Global Leadership Network. Furthermore, as an opportunity to learn from grass-roots community leaders and to activate its leadership networks, Weave: The Social Fabric Project will function within the Leadership Division.

Basic Function

The Development Associate works directly with the Development Director to support the fundraising capabilities of the Leadership Division. This position supports the end-to-end philanthropic donor development process. The essential duties and responsibilities include, but are not limited to:

Donor Research & Database Management

  • Develop, implement, and manage systems and processes, including within the Salesforce database used to track donors and prospects, to track, monitor, and communicate across the Division.
  • Research, organize, and evaluate prospects financial capacity, willingness to give, charitable interests, and connection to the leadership programs and Institutes mission.
  • Produce thorough reports and prospect briefings for the use of the leadership team prior to donor outreach and visits.
  • Identify new major gift prospects. Suggest strategies for obtaining new prospects in order to ensure the ongoing expansion and renewal of the prospect pool.
  • Provide ongoing support and consultation to the Leadership Divisions Department and Program Directors, ensuring that they are effectively managing their portfolios.
  • Work within existing prospect and portfolio management processes while identifying opportunities for improved effectiveness and efficiency.
  • Apply data analytics skills to assist to help facilitate strategic and financial goals.
  • Work closely with the Development Director, Associate Director of Finance for the Division and others to produce budget reports, monitor fundraising targets, and update projections periodically.
  • Manage, update, and ensure the accuracy of all campaign-related gift and proposal records in the Salesforce database, in coordination with Institutional Advancement Services and Finance staff.

Development Function

  • Co-author campaign appeals and proposals, including planning, strategy, writing, personalized follow-up, and stewardship.
  • Coordinate with the Aspen Institutes Institutional Advancement Department to support the acknowledgement process by tracking and managing annual donor reporting, pledge reminders, thank you notes, and gift agreements for the Division.
  • Draft, coordinate, and follow through on correspondence regarding meetings and minutes, contributions, stewardship, projects and other issues.
  • Provide back-up on financial tracking and processing of gifts to Program Directors, the Development Director, and Vice Presidents.
  • Assist with tracking and updating stewardship, relationship management, produce reports, and notes as necessary.

Administrative Support

  • Maintain calendar, event schedules, and provide administrative support to included but not limited to;
  • Travel arrangements, scheduling and planning meetings;
  • Prepare and coordinate agendas, and other pertinent items for daily meetings and events;
  • Work closely with Division Operations team to inform strategic calendar and planning.


  • Hold a bachelors degree with at least 3 years of experience in Development or a related field, particularly with high-level donors; experience with prospect research techniques preferred.
  • Are mission-oriented with a strong interest in the work and mission of the Aspen Institute and the ability to represent the Institute externally;
  • Are service-driven and collaborative, continuously seek ways to build capacity, find solutions to small and big problem, have a willingness to serve as a thought partner to colleagues and have a spirit of no job is beneath me;
  • Are strategic, thoughtful, and organized with your time management and prioritization of tasks;
  • Are resourceful and a self-starter who consistently follows through;
  • Are flexible have a growth and a continuous-improvement mindset and adaptable to adjusting in both day-to-day and larger-scale activities based on new information and situations;
  • Possess knowledge of Luminate CRM and Salesforce fundraising software (strongly preferred), and have proficiency with Microsoft Office;
  • Maintain impeccable attention to detail and ability to handle and prioritize multiple tasks.
  • Exercise strong and solid judgment and are able to make decisions with the information available, yet, at the same time, know when to ask for help;
  • Are a strong communicator. You have exceptional written and oral communication skills and ability to communicate effectively at all levels, one-on-one and in groups;
  • Are known for working effectively independently and as part of a diverse team;
  • Are committed to advancing equity, diversity, and inclusion through your work;
  • Have the ability to staff events and travel as needed

Position Reports to:Development Director, Leadership Division

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