USPSC Senior Program Operations Specialist

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jul-22-2020
  • Posted
    Jun 22

Position description

SOLICITATION NUMBER: 720FDA20B00060
ISSUANCE DATE: June 22, 2020
CLOSING DATE AND TIME: July 22, 2020, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Program Operations Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

OFDA Recruitment Team
E-Mail Address: [email protected]
Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,
/s/
Renee Newton
Contracting Officer

DUTIES AND RESPONSIBILITIES

Financial Management
● Provide a high-level budget and financial support for managing ACQ Team’s annual budget by maintaining processes, preparing documentation to transfer funds and providing advice and guidance regarding appropriate use of funding mechanisms and commitment/obligation of funds.
● Assist with oversight of Division’s contracts by reviewing budgets before recommending approval and properly advising technical offices to ensure that their requirements are within the statement of work.
● Independently review and prepare budgets and oversee acquisition documentation especially for cases involving technical positions needed for high priority humanitarian assistance activities and which require in-depth research and documentation associated with deploying staff to overseas locations experiencing complex emergencies.
Contracting Management
● Provide expert advice and guidance to assist OFDA regional and technical teams in the development of statements of work (SOWs) for requirements for personal services contracts and professional services contracts which include, but are not limited to, purchase orders, blanket purchase agreements or buy-ins to indefinite delivery indefinite quantity contracts, and contracts requiring subcontracting.
● Provide expert procurement advisory services on matters such as interpretation of contracting policy and procedures, and as appropriate, prepare written communication to advise of current and updated policy and procedural changes.
● Draft a wide variety of acquisition and assistance documentation, correspondence, and reports involving both technical and specialized terminology. Perform independent research and assemble background information, as needed.
● Manage the procurement planning process for PSC contracts and work with technical teams so that sufficient advance procurement planning is conducted and is in compliance with Agency requirements.
● Provide expert guidance to team members in preparing market value determinations for proposed new positions so that relevant work at appropriate grade level is captured in the analysis. Review final documents prior to forwarding to the Contracting Officer.
● Review professional services contract SOWs and Independent Government Cost Estimates and provide guidance as it pertains to humanitarian assistance programming.
● Serve as the approving official/program manager for the processing of contract actions in USAID’s procurement and financial systems.
● Serve as Contracting Officer’s Representative (COR) for contracts and/or task orders.
● Become certified and continue to maintain Agreement Officer’s/Contracting Officer’s Representative (AOR/COR) Certification.
● As needed, on a temporary basis not to exceed six months, may perform in an alternative role based on operational needs of the Division, upon request of the Team Lead or Division Director.
Representation
● Serve as liaison with the M/OAA as well as with the M/OAA Policy Division, M/OAA Evaluation Division, the Office of the General Counsel, managers and technical experts.
● Facilitate communications between OFDA divisions and M/OAA for procurement actions.
● Take initiative, act independently, and perform with minimal direction in providing services in support of various functions related to procurement, management of contracts for program-funded personnel, program planning, budget/finance, office administration, and security.
● May represent Deputy Team Leader or Team Leader in senior level meetings.
● Advise, guide, and train all new team personnel on team processes, templates, and standard operating procedures.
Portfolio Management & Policy
● Advise office personnel regarding status of clearance and the necessary documentation required. Maintain documentation regarding status of security clearances, requests for clearances, and expirations of current clearances.
● Serve as backup point of contact for security clearances. Ensure that security clearances and requests for security clearances meet the Agency standards and appropriate regulations.
● Provide expert advice on acquisition and assistance practices and policies, on a range of workforce, organizational and human resource functions, on contract management and on procurement planning.
● Analyze and apply complex policy to make recommendations for management consideration. Demonstrate comprehensive understanding of Federal Acquisition Regulation, USAID Acquisition Regulation, and relevant USAID policy as it pertains to acquisition and assistance mechanisms.
● Analyze where deficiencies are and work with technical offices and institutional contractors to ensure actions are adequately processed.
● Coordinate and guide the work of other team members. Serve as the primary point of contact for review of actions for the Team Leader’s clearance and/or approval.
● Advise and guide team members in the use and application of federal laws, regulations and policy resources. Guide the work of other staff in this area to ensure applicable regulation and/or policy is cited and that the authority selected is appropriately interpreted especially in cases of deviation from, or exception to, standard procedure.
● Ensure that reports created and used to track the flow of work related to (but not limited to) recruitment, contract actions and security clearances, are developed and maintained. Review reports for accuracy and to ensure that all necessary updated information and/or other required collected data is included, especially as the data impacts other major processes and compliance requirements.
● Periodically review and analyze reports, operating procedures, manuals and other related data, to determine efficiency and effectiveness and recommend ways to improve procedures and processes.
● Conduct various ad hoc analyses, prepare reports and compile information from a variety of sources for management review in response to requests from Congress, Agency Senior Management, DCHA Bureau leadership, etc.
● Oversee all actions associated with recruitment and security, which are administered by other team members, for timeliness and appropriate approvals. Ensure security requests submitted by team members meet Agency standards, regulations and documentation requirements. Ensure contracting colleagues as well as OFDA personnel are advised of the status of security actions in a timely manner.
● Recognize and resolve problems which may impede the delivery of humanitarian assistance. Keep the Acquisition and Management Team Leader or his/her designee apprised at all times of the status of responses, and any potential problems which may arise and require higher level intervention.
● Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
● Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
● As needed, may serve on temporary detail within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:
The USPSC will take direction from and report to the ACQ Team Leader or his/her designee.

SUPERVISORY CONTROLS:
Supervisor sets overall objectives and resource available. The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.
12. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
13. WORK ENVIRONMENT
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
14. START DATE: Immediately, once necessary clearances are obtained.
 

Qualifications

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor's Degree plus seven (7) years of relevant experience in providing administrative or program support, five (5) years of which must be specifically in the areas of recruitment, contracting, procurement of goods or services, and policy analysis.

OR

Master’s Degree plus five (5) years of office experience in providing administrative or program support, three (3) years of which must be specifically in the areas of recruitment, contracting, procurement of goods or services, and policy analysis.

OR

High School Diploma plus nine (9) years of office experience in providing administrative or program support, three (3) years of which must specifically be in the areas of personnel recruitment or contracting, procurement of goods or services, database management, or budget review and analysis.

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.