Executive Assistant, Real Estate & Facilities

Open Society Foundations
  • Location
    London, United Kingdom
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Jul 14

Position description

Executive Assistant, Real Estate & Facilities. London. Posting Date: 07/13/2020. Deadline: 07/31/2020

The Open Society Foundations (OSF) works to build vibrant and inclusive democracies whose governments are accountable and open to the participation of all people. We are active in more than 120 countries, making us the world's largest private funder of independent groups working for justice, democratic governance, and human rights.

Do you want to help make the world a better place with your experience in leading projects and change initiatives, coordinating schedules, planning meetings/events, and preparing research and briefing materials? We're seeking an Executive Assistant, based in London to support the Global Director of Real Estate & Facilities (RE&F) as that team helps transform and operate the organisation's working environments around the world.

As an Executive Assistant at Open Society you will:

  • Provide high level administrative support, including: diary, meeting and travel arrangements; taking minutes at meetings; administering/processing expense reports and invoices; setting up of suppliers, management of payment sand budgets etc.; all requiring discretion, confidentiality, and a detailed knowledge of the organization's operations, procedures, and people.
  • Project managing RE&F change initiatives.
  • Liaison for the team's Corporate Partnership with Pembroke College, Cambridge University.
  • Facilitating smooth communications amongst the RE&F team, OSF colleagues, and external parties; including serving as the point of contact for the Director, building relationships with other departments and programmes, and ensuring that all queries and requests are dealt with promptly, including managing the Director's email inbox.
  • Maintaining and developing the RE&F intranet site, developing and uploading new material, and improving structure, wayfinding and interest.
  • Travel as required.


What we are looking for:

  • Bachelor's degree and/or between 3-5 years of relevant EA/PA/Administrative Assistant experience.
  • Written, verbal, organisational, analytical and interpersonal skills; with sensitivity to cultural communication differences.
  • Poised and works well under pressure, with a high level of self-motivation and comfort working independently when necessary.
  • Attentive to detail and willingness to work simultaneously on a wide range of tasks.
  • Proficient computer skills, including Microsoft Office Suite applications.
  • Commitment to OSF values, including diversity, equality and inclusion.


What we offer:

  • Ample opportunities to learn and grow, from annual professional development allowances to onsite trainings and brown bag lunches with visiting experts.
  • Top-notch benefits and perksdesigned for your well-being and a healthy work-life balance. With some variability according to location, this includes generous time off, flexible work arrangements, employer-paid health insurance, generous retirement savings plan, progressive paid parental leave, reproductive and family planning support, sabbatical opportunities, and much more .
  • A commitment to creating a diverse and inclusive workplace that enables everyone to bring their full self to work and make a positive impact on the world.


See what a day in the like of an Open Society colleague is like.

We feel our salaries are competitive for our sector. The salary for this position starts at a minimum of GBP 37,400. Your offer will be based on your level of experience.

If this sounds like the position you have been looking for, please submit your cover letter and CV; we look forward to learning more about you.

Please note, this position is not eligible for work authorization sponsorship.

Competitive rates of pay apply.

We aim to build an inclusive workforce that is reflective of the populations we support, and actively seek applications from those who are marginalized and underrepresented. We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.