USPSC Senior Humanitarian Advisor (Multiple Positions)

USAID/BHA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Sep-24-2021
  • Posted
    Aug 27

Position description

SOLICITATION NUMBER:          720BHA21R00076                         

ISSUANCE DATE:                          August 27, 2021                 

CLOSING DATE AND TIME:       September 24, 2021, 12:00 P.M. Eastern Time                              

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Global Policy, Partnerships, Programs, and Communication (G3PC), is seeking offers from qualified U.S. citizens to provide personal service as a Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

            G3PC Recruitment Team

            E-Mail Address: [email protected]

            Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the G3PC Recruitment Team via the information provided above.

 

 

 

 Sincerely,

                                                           

Sonja Stroud-Gooden

Contracting Officer

Qualifications

DUTIES AND RESPONSIBILITIES

This SHA position requires a thorough understanding of the international humanitarian assistance environment, operations, related policies, regulations, and inter-relationships among the USG, donors, and other international organizations. Detailed knowledge of humanitarian operations and partner programming – at the country and the global level – is required. The SHA provides critical analysis on BHA’s programming, policies, and practices with PIOs, serves as a Bureau-wide resource on PIOs, and may manage a complex multi-million-dollar portfolio of grants. S/he represents USAID at donor and multilateral meetings covering a broad range of humanitarian issues and provides BHA with analysis and guidance on relations with PIOs. S/he will assist and support the Team Leader in planning, organizing and overseeing BHA’s global PIO grants management functions, policies, and procedures related to funding PIOs. The SHA will be a principal source of information and advice to BHA staff on PIO programs, policies and related guidance and will provide critical oversight based on USAID and BHA regulations, policies, and priorities.

The SHA oversees a diverse portfolio of BHA PIO policy initiatives and G3PC funded PIO programs.  In addition to managing a discrete portfolio, the SHA works with the Team Leader and HMD leadership to provide critical guidance and recommendations on BHA’s relationship with PIOs, as well as guidance on internal USAID regulations and policies impacting these relationships.

Under the guidance of the Team Leader and HMD leadership, the SHA will also manage and address issues with the UN on behalf of BHA offices, USAID, and other USG agencies and must have the ability to multitask.  The assignment requires providing skilled analytical and advisory support on a wide range of humanitarian issues for the planning, development and execution of U.S. foreign policy objectives within a broad and complex environment. Contacts will be within the USG, as well as personnel at U.S. posts worldwide, senior analysts and officials in international organizations and other agencies, professionals, and representatives of PIOs.  The role requires experienced diplomatic and communication skills to accurately represent U.S. positions in a complex multilateral setting.

The SHA is part of the Humanitarian Multilateral Division and reports directly to the relevant HMD Team Leader. The SHA will be required to be available for deployments possibly lasting up to 90 days or 30 percent of the year.

The SHA duties and responsibilities include the following:

Policy Leadership and Analysis:

  • Initiate and maintain strong working relationships with key staff at partner PIOs and donor countries in order to promote effective humanitarian action by BHA’s PIO partners and the wider humanitarian system.
  • Develop and maintain cooperative working relationships with other relevant USG offices and serve as a skilled point of contact for these groups in the area of PIO humanitarian action.
  • Backstop the Team Lead on USAID/BHA representation in U.S. delegations to PIO executive board meetings and other strategic engagement with PIO governance structures.
  • Represent USAID at donor and multilateral meetings covering a broad range of humanitarian issues and provide BHA with analysis and guidance on relations with the UN system.
  • Provide technical guidance and analysis on a range of topics pertaining to PIO programming, policy, management, governance, and oversight.

Award Portfolio Management:

  • Manage G3PC-funded PIO awards
  • Ensure consistency and compliance with BHA PIO grant management processes.
  • Conduct quality assurance and lead peer reviews of PIO application and BHA PIO grant documentation.
  • Become certified and serve as an AOR/Contracting Officer’s Representative (COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System . They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation (FAR), and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

Award Guidelines and Regulations:

  • Promote uniform policies and procedures for relating to PIO partner agencies on grant management. 
  • Participate on Bureau- and/or Agency-wide working groups to ensure award consistency on all levels, including policy-related decisions that impact programs such as: partner vetting, Automated Directives System (ADS) revisions, and PIO categorical exclusions.
  • Mentor and train new BHA staff on PIO awards processing.
  • Develop internal guidance to streamline the awards process and serve as a BHA-wide resource on USAID policies governing PIOs, particularly related to the International Disaster Assistance (IDA) account.
  • Serve as a technical resource for BHA on PIO awards, including policy coordination and adherence to USG regulations.
  • Provide recommendations for complex questions and concerns from BHA staff and PIO partners related to award standard provisions and policies.
  • Evaluate compliance with existing processes and procedures.

 

External Relations:

  • Lead BHA’s planning and preparation for regular consultations with PIO partner organizations, often in coordination with other USAID bureaus and offices and the USG interagency.
  • Manage visits of senior UN officials engaged in programmatic responses to ongoing humanitarian crises, including liaising with other USAID offices and the USG interagency.
  • Represent USAID at senior-level meetings with other USG agencies and in large scale events focused on humanitarian assistance sponsored by members of the international community.
  • Represent USAID at donor meetings covering a broad range of humanitarian programming issues and provide BHA staff and leadership with analysis and guidance on programming within the UN system.
  • Attend various UN and other meetings and provide authoritative information and views to formulate USG programming strategies and influence UN programming policy.
  • Represent BHA on specific programming and policy issues of concern with international organizations.

Internal Coordination:

  • Manage the team’s coordination with relevant USAID bureaus and offices, including the USAID Office of General Counsel, USAID’s Office of Acquisition and Assistance, and USAID’s Bureau for Policy, Planning and Learning. This includes keeping track of the latest USAID standard provisions pertaining to PIOs and USAID ADS 308 policy.
  • Actively participate and lead on Technical Evaluation Committees (TECs).
  • Review actions for Team Leader clearance and/or approval.
  • Maintain and encourage outreach to BHA offices concerning PIO relationships and programs.
  • Work closely with the HMD leadership to formulate the Division’s internal budget, including drafting narrative justifications and budget revisions.

Administrative and Other General Duties and Responsibilities:

  • Act as Team Leader when the Team Leader is out of the office on leave, a detail assignment or temporary duty.
  • Lead preparation of memoranda and briefing papers, including liaising with other G3PC divisions and other BHA offices to provide input and seek country-level feedback
  • Assist in promoting and cultivating team morale and workplace collaboration in a diverse, equitable, and inclusive work environment.
  • Sign up for and serve as needed on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.
  • Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.
  • As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary detail within the office to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the relevant Team Leader or his/her designee, with guidance from the Office Director or his/her designee.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.  The USPSC independently plans, designs, and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change. 

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

Application instructions

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]