Supply Chain Desk Officer

Project HOPE
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Jul 20

Position description

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

POSITION SUMMARY:

Project HOPE is seeking a Supply Chain Desk Officer to be part of the Headquarters Supply Chain and security Department and under the supervision of the Deputy Director of Global Supply Chain and security. The Supply Chain Desk Officer will provide operational support to all Domestics and Global missions/projects with focus on Procurement, Gift in kind (GIK) Management and Freight Transportation. The delivery of all logistics and supply chain related activities in accordance with Project HOPE’s Global Supply Chain policies and procedures.

PRINCIPAL RESPONSIBILITIES:

  • Place and follow up orders to Humanitarian Procurement Centers and/or our network of international suppliers. Follow up order payment with the Finance department.
  • Place and follow up orders to Domestics suppliers to support Project HOPE’s Domestics programs. Follow up order payment with the Finance department.
  • Collect information regarding customs clearance and prepare the necessary documentation for each shipment to be sent to Project HOPE’s countries of operation.
  • Provide remote technical support to Project HOPE’s countries of operation when requested.
  • Maintain and ensure consistent quality reporting including Procurement Tracker and Gift in kind (GIK) tracker.
  • Support, where relevant the deployment of HQ staff for short term missions, from a logistics perspective.
  • Other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor’s Degree in logistics or Supply Chain.
  • Certification in Humanitarian Logistic Supply Chain with relevant field experience
  • Experience (2 to 5 years) in Supply chain and logistics management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), fleet management and asset management.
  • Proven strong technical capacity building expertise and experience with working with partners.
  • Strong organizational and problem-solving skills with analytic approach.
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
  • Proficiency with MS Word and Excel (minimum requirements)
  • Fluency in English is essential
  • Has developed strong working relationships with others.
  • Be comfortable interacting with new people and groups both one-on-one and for large gatherings.
  • Be able to motivate above in positive collaboration.
  • Have the ability to identify and analyze opportunities that contribute to strategic aims, translate them into practical plans and implement them.
  • Ability to work collaboratively with other departments and management colleagues at a global, regional and national level.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

  • While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
  • Must be able to communicate in verbal and written form and must be able to travel internationally.
  • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

  • Typical office environment with exposure to a minimal noise level.
  • Emergency deployments may be in resource-deprived environments with austere living conditions.
  • Travel for extended periods may be by air and/or other modes of transportation.
  • While international travel is not a regular part of every job, programmatic needs may require it intermittently.
  • Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org