Consultancy – Procurement Business Process Review

Position description

We are looking for candidates of the highest integrity and professionalism who share our humanitarian principles. We select our candidates on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme (WFP) is the largest humanitarian organisation delivering food assistance to over 90 million beneficiaries in over 120 countries and territories, on a yearly basis. With over 5000 trucks, 50 ships and close to 100 planes on the move every single day, WFP, together with its partners, operates a global network to deliver life-saving food assistance to the most hard-to reach places.

The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

The Norwegian Nobel Committee has decided to award the Nobel Peace Prize 2020 to the World Food Programme for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

Procurement is undertaking a Procurement Business Process Review (PBPR) aimed at achieving four key objectives, 1) defining procurement long-term strategic and operating model, to better handle future challenges, 2) Improve end-to-end procurement business processes to achieve Business's goals and support WFP’s development ambition, 3) Define digitization opportunities & roadmap within current Procurement function to improve user experiences and accelerate productivity, and 4) Set up the right organization and governance while securing staff capabilities within the Procurement function.

Procurement seeks to engage a short-term consultant staff to support the PBPR exercise. A large part of the work is required to work with the consulting firm, procurement teams and procurement clients during the design and implementation phase round data modelling, analysis, and reporting of the implementation of the PBPR.

KEY ACCOUNTABILITIES

1. Working with the consulting firm, map the workflow for the main procurement processes for the to-be state, including identified benefits to be tracked, design considerations, impacted stakeholders, and the main process steps.
2. Working with the consulting firm, procurement teams, clients, and key stakeholders document the quick wins, target benefits and success criteria to be tracked and measured during the implementation period.
3. Working with the consulting firm, Procurement teams and client units identify current data sources, analyse the data sources structures, and identify gaps and implement required improvements to collect, measure and report on a corporate dashboard for the agreed quick win implementation.
4. Create an action plan detailing data source, data sets from each source, quality of data, actions for data cleaning, enhancing and structures for integration of these different data sets. Consult with all the business stakeholder to clear the action plan prior to implementation.
5. Working with business teams, develop procedures to clean, validate, normalize, and standardize data to make the data more useable for defined purposes.
6. Set up data for reports and visualizations to provide adequate filters that address the specific needs of business users. Create automated standard reports and visualizations to address the business needs as specified intervals (monthly, quarterly, annual).
7. Document the data sources, procedures developed for extracting, cleaning, validating, normalizing, and standardising information into the data lake. Including the procedures of creating and maintaining the dashboards and reports.
8. Perform other related duties as required.

Deliverables at the end of the contract:

Set up data for reports and visualizations to provide adequate filters that address the specific needs of business users. Create automated standard reports and visualizations to address the business needs as specified intervals (monthly, quarterly, annual).

Document the data sources, procedures developed for extracting, cleaning, validating, normalizing, and standardising information into the data lake. Including the procedures of creating and maintaining the dashboards and reports.

STANDARD MINIMUM REQUIREMENTS

Education

You have:

- Bachelor's degree in relevant area and/or equivalent in one or more of the following areas, procurement, project management, economics, business administration, or related fields

Experience

You have:

• 3-5 years of previous experience in methodologies and processes for managing large-scale databases.
• Demonstrated experience in handling large data sets and relational databases.
• Proficiency in Microsoft Office Package, Database Management, SAP/WINGS, good understanding of general Procurement processes and Vendor Management.
• Knowledge of Business intelligent reporting tools such as Tableau, Power BI etc.
• Knowledge of current corporate and other complex database systems.
• Ability to work with stakeholders to assess potential risks.
• Ability to analyse existing tools and databases and provide software solution recommendations.
• Ability to translate business requirements into non-technical, lay terms.
• Understanding of addressing and metadata standards.
• High-level written and verbal communication skills.

Language

You are:

• Fluent (level C) in oral and written English. An intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) is an asset.

 

Application instructions

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