Org. Setting and Reporting
This position is located in the General Assembly Affairs Branch (GAAB) of the General Assembly and ECOSOC Affairs Division (GAEAD), Department for General Assembly and Conference Management. GAEAD facilitates the deliberation and decision-making process of intergovernmental and relevant United Nations expert bodies and United Nations conferences by providing substantive and conference management support. The incumbent reports to the Chief of GAAB.
Under the overall supervision of the Chief of Branch and within delegated authority, the incumbent:
- Assists in the planning, coordinating and supervising the provision of secretariat services to the sessions of the General Assembly and its subsidiary organs as well as United Nations conferences, including continuous guidance and advice to the presiding officers as well as other elected officers on the organization of work, status of negotiations, conduct of business, rules of procedure and the established practices, programme budget and conference servicing implications and administrative issues;
- Prepares the procedural notes for the presiding officer for each meeting and on each agenda item;
- Ensures the timely and accurate submission and issuance of all pre-session, in-session, and post-session documentation (including draft resolutions, decisions and reports);
- Prepares summaries and analytical reports on proceeding of meetings and follows up on the implementation of their decisions and recommendations;
- Drafts notes, background papers, talking points and other correspondence for senior UN officials and maintain contacts with delegates and staff in other UN offices and departments, and other international organizations;
- Provides substantive and analytical support to the Office of the President of the General Assembly;
- Promotes the greater use of information and communication technology to improve efficiency of the work of the Branch;
- Carries out administrative functions and perform other related duties as required
- Professionalism: Possesses sharp political awareness as well as negotiating and diplomatic skills; knowledge of intergovernmental processes, including knowledge of relevant rules of procedure, mandates and other provisions, as well as past practice and precedent; a thorough knowledge of documentation of United Nations or of a similar international Organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently;
- Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client;
- Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
- Advanced university degree (Master's degree or equivalent degree) in international relations, law, diplomacy or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
- A minimum of seven years of progressively responsible experience in international relations, law, diplomacy or related area is required;
- Experience in the provision of substantive support to intergovernmental processes, and legislative machinery in an international organizations such as the United Nations is required;
- Experience in dealing with procedures, policies and practices of intergovernmental bodies of an international organization such as the United Nations is required;
- Experience in provision of advice to a presiding officer/Bureau of an intergovernmental body is desirable;
- Experience in preparation/coordination of parliamentary documentation is desirable.
- English and French are the working languages of the United Nations. For this post, fluency in English is required. Knowledge of an additional official UN language is desirable.
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