Program Coordinator, Asia Program

German Marshall Fund of the United States
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Sep 16

Position description

 The Indo-Pacific increasingly tops the foreign policy agenda in both the US and Europe. At a time when the international rules-based order is increasingly contested, GMF’s Asia Program fosters coordinated US-European approaches to common challenges in the region while building closer US-European-Asian partnerships. Through its long-standing, signature trilateral Track 1.5 dialogues with stakeholders from China, India, Japan, and Taiwan, the Asia Program promotes cross-fertilization of ideas and potential policy solutions in key foreign, economic, and security policy areas. As the United States continues coalition-building in the region and Europe is developing its own Indo-Pacific strategies, GMF Asia’s insights and networks have never been more vital and relevant. The Asia Program’s fellows and staff manage an active set of policy programs, conduct in-depth research, publish regular newsletters and podcasts, and frequently contribute articles and commentary to a wide range of international publications and news outlets. 

 Job Summary: 

The program coordinator will support GMF’s Asia Program on a variety of convening and research activities that foster transatlantic cooperation related to Asia. S/he will assist with the day-to-day program operations including drafting grant proposals and reports, tracking budgets and expenses, contact database updates, program updates (website, calendar, team call notes, booklet, and op-ed collections), managing interns, and providing research and editorial support. The program coordinator will provide logistical support for the Japan, Taiwan, and Korea portfolios which includes the Japan Trilateral Forum, the Taiwan Trilateral Forum, the Young Strategists Forum, the Taiwan-US Policy Program, and other events. S/he will also take the lead in supporting the Asia Program’s US-based convening. 

 Essential Duties/Responsibilities (in order of importance):  

  • Coordinate the day-to-day administration of the Asia Program, including liaising with staff across GMF, managing mailing lists, maintaining program schedules and calendars, monitoring necessary updates on the program webpages, and preparing budgets, contracts, and expense reports 
  • Lead planning and organization efforts for the Japan Trilateral Forum, the Taiwan Trilateral Forum, the Young Strategists Forum, the Taiwan-US Policy Program, and the Asia’s Program’s US-based convening 
  • Assist with the organization of other events for GMF’s Asia Program, including conferences in Europe and Asia and seminars and workshops at GMF’s offices. These include both in-person and virtual formats 
  • Manage multiple aspects of events and projects through tasks such as communicating with participants, vendors, and partners; developing written content; identifying potential participants; sending invitations; executing on-site event logistics; tracking budgets and accounting; and preparing reports 
  • Engage in fundraising activities, including independently developing proposal narratives and budgets, communicating with funders, researching prospective funders, and drafting grant reports 
  • Manage production of the China Global podcast in conjunction with the program director 
  • Develop written content for Asia program materials on the GMF website, social media, or other outlets 
  • Engage with Asia Program trainees and assist in their selection 
  • Provide research and editorial support for publications and digital content 

 Additional Duties/Responsibilities (in order of importance): 

  • Travel internationally and domestically occasionally to events and meetings as needed 

 Internal/External Contacts:  

  • Interact daily with members of the Asia Program to provide research and administrative support 
  • Coordinate regularly with GMF staff on a wide range of administrative issues 
  • Communicate with external parties at all levels to provide information and facilitate activities related to GMF events 
  • Engage with funders through email and in-person meetings 

Autonomy and Responsibility: 

  • Develop content for proposals and program materials independently 
  • Work collaboratively within the Asia Program and across GMF 
  • Represent the Asia Program in communicating and collaborating with its external networks 
  • Maintain confidentiality and use discretion regarding the operations of the Asia Program 

 Knowledge and Skills Needed:  

  • A demonstrable interest or background in contemporary East Asian, South Asian, or Southeast Asian politics and policy – particularly related to China, Japan, Taiwan, Korea, and/or India – or a familiarity with US-European policy issues and global strategic debates about American foreign policy and rising international powers 
  • A minimum of three years of experience in a position that demonstrates the ability to multitask, work collaboratively with a team, and meet multiple deadlines in a fast-paced environment 
  • Strong event organization and management skills, with superb attention to detail 
  • Excellent writing and editing skills in English; proficiency or familiarity with Asian languages (e.g., Mandarin, Japanese, Korean, Hindi/Urdu) or European languages (e.g., German, French) a plus 
  • Solid research and analytical capabilities on matters of contemporary policy relevance 


  • Bachelor’s degree in International Relations or Affairs, Political Science, Economics, History, Asian studies, or another related field 

Application instructions

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