Senior Program Officer

Action Against Hunger USA
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 09

Position description

YOU'LL CONTRIBUTE TO ENDING WORLD HUNGER BY ...

improving the enabling environment for equitable and sustainable health services, supplies and delivery systems through policy development and implementation; adequate, predictable, and sustainable financing; enhanced government stewardship, transparency, and accountability; and an engaged and informed civil society prepared to advocate for improved systems and outcomes. PROPEL will emphasize voluntary, rights-based FP/RH, and FP/RH integration with MCH and HIV/AIDS and will work across health systems and development sectors to achieve results in FP/RH demand, uptake, and improved health outcomes. Round 2 will have a specific focus on policy, advocacy, financing, and governance (PAFG) unique to fragile settings, including responses to country epidemics or global pandemics such as COVID-19. 

 

Purpose: The Senior Program Officer will provide program, technical, and administrative support to PROPEL Adapt, both at the central and country levels.  S/he will assist the Project Director in the development and implementation of long term country program and small grant project proposals, strategies, results frameworks, work plans and budgets and assessments; this includes subproject development, processing, implementation, monitoring and evaluation. S/he will assist in the preparation of program proposals, program strategies, annual work plans, results frameworks and assessments including coordination of activities among country and main office project staff.  S/he ensures that support is provided in an effective and efficient manner and in full compliance with USAID and Action Against Hunger policies and procedures, by liaising with PROPEL Adapt staff, Action Against Hunger home office, country offices staff and internal as well as external stakeholders. S/he will also work with the Administration and Financial Director to monitor project expenditures, review annual allocation balances, and make recommendations to field and D.C. staff about obligations and commitments.  

 

Engagement: S/he will work closely with the Project Director, the project Technical Deputy Directors, the Field Support Director, the Administration and Finance Director, the Monitoring, Evaluation, and Learning (MEL) Director, the Action Against Hunger network and external partners, external stakeholders, relevant country teams, and USAID Missions.  

 

KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE

Delivery:  

 

Essential Job Duties 

  • Works closely with Project Director, Director of Field Support and field programs staff in the development and implementation of country program descriptions, strategies, results frameworks, work plans, and budgets; 

  • Provides direct support and coordination between PROPEL Adapt; field offices and Action Against Hunger home office departments for project start-ups, project implementation and close-out; 

  • Monitors and supports fulfillment of technical assistance needs for field offices and projects, including preparation of scopes of work, identification of resources including short-term technical assistance providers in consultation with relevant technical and contract staff and ensures critical follow-up; 

  • Collaborate with PROPEL Adapt Finance and Admin team and Action Against Hunger home office in the area of field office opening and closing including but not limited to recruitment, terminations, development and implementation of security plans, sub grants processing and technical performance reviews; 

  • Collaborates with the PROPEL Adapt Finance and Admin team and field office to monitor project work plans and budgets, including reconciliation of discrepancies, trouble-shooting of budget or activity variances, budget /work plan revisions as needed; 

  • Monitors field office adherence to deadlines for project reports. This may include, editing, reviewing, formatting, and production of program documents for internal and external distribution, including periodic reports, sub-grant documents, and trip reports; 

  • Coordinates the development/adaptation of data collection and reporting tools for field projects working closely with the PROPEL Adapt Monitoring & Evaluation team and the relevant field staff; monitors achievement of project objectives in and coordinates quarterly technical reviews to monitor achievement of program objectives and analyzes key indicators data; 

  • Works with the PROPEL Adapt communications team, field office heads and communication leads to review/prepare various needed communications products and update online project information. 

  • Monitors and consistently ensures compliance by field offices, sub grantees and other project partners of the relevant policies and procedures of USAID and Action Against Hunger; 

  • Supports and coordinates capacity building efforts of field office staff in collaboration with relevant PROPEL Adapt and Action Against Hunger home office departments; 

  • Represents Action Against Hunger and relevant field program activities to USAID, cooperating agencies and other interested parties; 

  • Organizes responses to USAID request(s) for information; 

  • Oversees program document retention, filing and document sharing; 

  • Performs other duties as requested. 

Qualifications

Required Qualifications  

  • Master’s degree in Public Health, Public Administration or related field preferred. 

 

Required Skills & Experience  

  • Minimum of five years progressively responsible work related to the design, implementation, monitoring and/or management of reproductive health, family planning, HIV/AIDS and/or international development project(s). 

  • On the ground work experience in field-based programs in the humanitarian or development sector. 

  • Knowledge of regulations and requirements of USG agencies and/or other governmental and nongovernmental donor agencies. 

  • Demonstrated strong project and budget management skills. 

  • Excellent oral communication and interpersonal skills with a demonstrated ability to interact professionally with a culturally diverse staff, clients, and partners in multiple countries. 

  • Outstanding organizational, problem-solving and time management ability. 

  • Stellar sense of task prioritization and ability to shift with fast-changing demands. 

  • Impeccable attention to detail, accuracy, and quality in all deliverables. 

  • Excellent writing and copy-editing skills. 

  • Demonstrated ability to work independently as well as part of a team in a complex, challenging and fast-paced environment. 

  • Proficient in Microsoft Office products (Excel & Word) required. 

  • Ability and willingness to travel internationally up to 35%.  

  • Ability to exercise sound judgment and maintain confidentiality with sensitive information. 

  • Demonstrated ability to conduct training sessions tailored to diverse audiences preferred. 

  • Proposal and grant writing experience desirable. 

  • Ability to effectively establish and maintain working relationships with peers, senior leadership and all levels of the organization. 

  • Fluent in written and spoken English. Other languages skills such a Spanish or French is preferred.  

  • Must be authorized to work in the US if not US citizen. 

 

Supervisory Responsibilities 

Physical Demands  

  • While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with interruptions.  

  • To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.  

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

Application instructions

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