USPSC Acquisition & Assistance Specialist

USAID/BHA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Early Career / Mid Career / Advanced
  • Apply by
    Jun-21-2023
  • Posted
    Nov 15

Position description

SOLICITATION NUMBER: 720BHA22R00012

ISSUANCE DATE: November 8, 2022

CLOSING DATE AND TIME: June 21, 2023, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely,

Sonja Stroud-Gooden

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA22R00012

2. ISSUANCE DATE: November 8, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: June 21, 2023, 12:00 P.M.

Eastern Time

This solicitation is open and continuous until June 21, 2023. The following are the closing dates for each review period:

December 23, 2022, 12:00 P.M. Eastern Time

March 23, 2023, 12:00 P.M. Eastern Time

June 21, 2023, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be canceled at the Contracting Officer’s discretion.

4. POINT OF CONTACT: HBMO Recruitment Team, [email protected]

5. POSITION TITLE: Acquisition & Assistance (A&A) Specialist (Multiple Positions)

6. MARKET VALUE: $61,947 - $80,532 equivalent to GS-09 and $74,950 - $97,430 equivalent to GS-11 and $89,834 - $116,788 equivalent to GS-12 and $106,823 - $138,868 equivalent to GS-13 includes locality pay.

Final compensation will be negotiated within the listed market value and will include Locality Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work. USPSCs performing overseas are not entitled to Locality Pay.

This position can be filled at either the GS-09 ($61,947 - $80,532), GS-11 ($74,950 - $97,430), GS-12 ($89,834 - $116,788) or GS-13 ($106,823 - $138,868) equivalent level, with place of performance locality.

Offerors who meet the minimum qualifications for a GS-09 will be considered for the GS-09 level positions. Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level only. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only. Offerors who meet the minimum qualifications for a GS- 13 will be considered for the GS-13 level only.

Offerors selected at the GS-09 may have an opportunity for advancement to the GS-11 equivalent after at least two years at the GS-09 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-11 level is not guaranteed. Offerors selected

at the GS-11 may have an opportunity for advancement to the GS-12 equivalent after at least two years at the GS-11 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-12 level is not guaranteed. Offerors selected at the GS-12 may have an opportunity for advancement to the GS-13 equivalent after at least two years at the GS-12 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-13 level is not guaranteed.

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C. area will be considered for employment, but no relocation expenses will be reimbursed.

7. PLACE OF PERFORMANCE: USAID/Washington

8. PERIOD OF PERFORMANCE: Five (5) years, tentatively 145 day estimated start date from closing

9. ELIGIBLE OFFERORS: U.S. Citizens Only

10. SECURITY LEVEL REQUIRED: Secret

(If there is a change in circumstances requiring access to National Security information classified at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.)

11. STATEMENT OF DUTIES

GENERAL STATEMENT OF PURPOSE OF THE CONTRACT

The Office of Humanitarian Business and Management Operations (HBMO) develops, maintains, and coordinates the Bureau’s critical business functions and processes in areas of acquisition and assistance, administrative management services, workforce planning, talent management, internal training, programmatic risk management, audit management, budget planning and financial management, and information technology. The office is organized into five divisions, namely, Acquisition and Assistance; Award, Risk, and Performance Management; Human Resources and Administrative Management Services; Budget and Finance; and Information Technology Management.

The Acquisition and Assistance (A&A) Division, composed of two teams, is responsible for BHA’s internal A&A policies, processes, and internal systems including planning, guidance, training, and quality assurance. The Policy, Guidance, and Training (PGT) team analyzes, drafts, and updates all internal and external guidance, tools (including memos and templates), resources, systems and training materials for internal and external audiences. The Quality Assurance (QA) team provides technical support and advice to Bureau for Humanitarian Assistance (BHA) staff throughout the entire procurement and procurement planning process from the selection of the appropriate A&A mechanism to leading the design of procurements to ensuring recipients

understand their award terms and conditions. The A&A Division advocates for BHA’s interests in maintaining streamlined, high-quality processes and internal documentation while closely coordinating and liaising with BHA sister bureaus and intra-agency colleagues including regional and technical bureaus; Office of Acquisition and Assistance (OAA); and General Counsel (GC).

BHA requires the services of A&A Specialist(s) to provide technical support to BHA staff from cradle to grave throughout the entire procurement and award management cycles. The A&A Specialist provides technical expertise in keeping abreast of and interpreting current and new acquisition and assistance policy directives and regulations; draft, revise, and update BHA’s procurement and award management business processes, systems, internal guidance, tools, and related trainings. Based in Washington, D.C., this position will support BHA’s mandate and humanitarian assistance and resilience programs by ensuring BHA staff, recipients, inter- and intra-agency colleagues, and other key stakeholders have the procurement and award making- and management-related information and training needed to implement, manage, and close out flexible, responsive humanitarian and resilience programs effectively and efficiently.

STATEMENT OF DUTIES TO BE PERFORMED

At the GS-9 equivalent, the A&A Specialist:

Acquisition & Assistance Policy and Guidance:

● Establish an understanding of BHA’s internal award making process and procedures and general understanding of incipient disasters, international disaster response plans and efforts, multi-year resilience and early recovery programs, major humanitarian issues and challenges.

● Develops familiarity and working knowledge of Federal and USAID procurement and award making and management regulations and policies including but not limited to the Code of Federal Regulations (CFR), Office of Management and Budget (OMB) Circulars, the Federal Acquisition Regulations (FAR), Agency for International Development Acquisition Regulations (AIDAR), and USAID Automated Directive Series (ADS).

● Assist in the monitoring, tracking, and communication of USG and agency policy trends and changes.

● Support Mid-level Specialists in the creation and dissemination of A&A resources and tools including but not limited to monthly division newsletter.

● Support Mid-level and Senior Specialist(s) in the research of current acquisition and assistance statutes, regulations, policies, or procedures.

● Provide proof-reading and copy-editing of external and internal documentations on procurement and award making and management policies, procedures, and systems.

Portfolio Management:

● Track the receipt and response to BHA staff and recipient inquiries on program topics, issues, and questions relating to acquisition and assistance policies and procedures. Ensure that all responses meet the division standards and are timely provided.

● Organize and compile common, similar information into relevant documents for ease of turning the answers into formal guidance/resource tool.

● As requested and under the Mid- and Senior-level Specialist’s guidance, support knowledge management efforts to capture and disseminate guidance responses to BHA

staff and recipient inquiries.

● As requested and under the Mid- and Senior-level Specialist’s guidance, review, identify areas of noncompliance with internal policies and guidance, and/or provide clearance recommendations on various internal procurement and award making and management documentation for the Senior-level Specialist’s decision making.

● Shadow more senior team members and provide critical administrative support on procurement actions throughout the procurement cycle.

● Support the training of BHA and recipient staff in Washington, D.C. and the field on

acquisition and assistance topics including handling administrative responsibilities in the development, updating, and presentation of training materials related to procurement and award making and management.

● Provide copy editing support to Mid- and Senior-level Specialists during the drafting, revising, and updating of written technical guidance on procurement and award making and management policies and procedures including but not limited to memos, waivers, and templates, BHA Guidelines for Proposals, Guidance Flashes, Program Toolkit, and pre- and post-award competitive procurement documents such as scopes of works and source selection materials.

● Assist with staff onboarding, recruitment, and training including coordinating with appropriate offices for information technology setup, phone, and desk assignments.

● Coordinate and schedule internal meetings and conferences and assist with internal and external event planning and management.

● Assist with capturing meeting notes and ensure up to date filing is regularly completed.

Agency and USG Liaison and Representation:

● Support Mid- and Senior-level Specialists and/or A&A senior leadership on queries and data calls by handling tasks such as but not limited to analyzing/compiling data in Excel; creating PowerPoint slides; and other presentation materials from humanitarian community partners, the Office of Acquisition and Assistance (OAA), USAID’s Office of the General Counsel (GC), Congress or senior USAID staff to ensure a timely and appropriate response.

● Provide administrative support on outreach efforts such as brown bags and meetings to facilitate information flow on BHA’s acquisition and assistance business processes.

● Support Mid- and Senior-level Specialist(s) and/or A&A senior leadership by attending, participating in, and capturing meeting notes from intra-office, bureau, and partner-wide meetings as requested.

General Duties:

● Actively contribute to an environment oriented to trust, open communication, creative thinking, strong team cohesion and workplace collaboration.

● Work in rapidly changing, high-pressure situations that often exceed normal business hours.

● Attend regular A&A division and team meetings and program team meetings.

● Sign-up for and serve as needed, on Washington-based Response Management

● Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will be varied.

● As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time During deployment on DARTs (if required), and

during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

● As needed, may serve on temporary details within the bureau not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

At the GS-11 equivalent, the A&A Specialist - At this grade level, (or if the PSC is promoted during contract performance), the Acquisition & Assistance Specialist will perform the following in addition to the duties and responsibilities outlined above at a GS-09 level:

Acquisition & Assistance Policy and Guidance:

● Develop and maintain an understanding of BHA’s internal award making process and procedures and understanding of incipient disasters, international disaster response plans and efforts, multi-year resilience and early recovery programs, major humanitarian issues and challenges.

● Maintain familiarity and working knowledge of Federal and USAID procurement and award making and management regulations and policies including but not limited to the

Code of Federal Regulations (CFR), Office of Management and Budget (OMB) Circulars, the Federal Acquisition Regulations (FAR), Agency for International Development Acquisition Regulations (AIDAR), and USAID Automated Directive Series (ADS).

● Monitor, track, and communicate USG and agency policy trends and changes.

● Support Senior-level Specialists in the research of current acquisition and assistance statutes, regulations, policies, or procedures.

● Provide research and information to the Senior-level Specialists and A&A leadership for consideration in the development, improvement, and strengthening of internal office procurement and award making and management policies, procedures, and systems.

Portfolio Management:

● Track the receipt and response to BHA staff and recipient inquiries on program topics, issues, and questions relating to acquisition and assistance policies and procedures.

● As requested and under the Senior-level Specialists’ guidance, draft recommended responses to BHA staff and recipient inquiries.

● As requested and under the Senior-level Specialists’ guidance, review, identify areas of noncompliance with internal policies and guidance, and/or provide clearance recommendations on various internal procurement and award making and management

documentation for the Senior-level Specialists’ decision making.

● Shadow more senior team members and provide critical administrative support on procurement actions throughout the procurement cycle.

● Support the training of BHA and recipient staff in Washington, D.C. and the field on acquisition and assistance topics including assisting in the development, updating, and

presentation of training materials related to procurement and award making and management.

● Provide copy editing support to Senior-level Specialists during the drafting, revising, and updating of written technical guidance on procurement and award making and management policies and procedures including but not limited to memos, waivers, and templates, BHA Guidelines for Proposals, Guidance Flashes, Program Toolkit, and pre- and post-award competitive procurement documents such as scopes of works and source selection materials.

Agency and USG Liaison and Representation:

● Support Senior-level Specialists and/or A&A senior leadership on queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, the Office of Acquisition and Assistance (OAA), USAID’s Office of the General Counsel (GC), Congress or senior USAID staff to ensure a timely and appropriate response.

● Support outreach efforts by designing and presenting at events such as brown bags and meetings to facilitate information flow on BHA’s acquisition and assistance business processes.

● Draft for Senior-level Specialists and/or A&A senior leadership review written and oral responses to requests for information on BHA’s activities and procurements including briefing papers, memorandum talking points, agency taskers, formal presentations, and informal briefings.

● Represent and participate in intra-office, bureau, and partner-wide meetings as requested.

General Duties:

● Actively contributing to an environment oriented to trust, open communication, creative thinking, strong team cohesion and workplace collaboration.

● Work in rapidly changing, high-pressure situations that often exceed normal business hours.

● Attend regular A&A division and team meetings and program team meetings.

● Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.

● As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

● As needed, may serve on temporary details within the bureau not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Become certified and serve as an Agreement Officer’s Representative/Contracting

Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

At the GS-12 equivalent, the A&A Specialist At this grade level, (or if the PSC is promoted during contract performance), the Acquisition & Assistance Specialist will perform the following in addition to the duties and responsibilities outlined above at a GS-11 level::

At this grade level, the A&A Specialist(s) will perform these duties and responsibilities with limited guidance from and limited supervision of the respective Team Lead or his/her designee for the assigned area of responsibility.

Additionally, working under the guidance of the Senior-level Specialist, he/she will take on an increased level of responsibility for management and coordination of procurement and award making and management activities and planning in his/her area of responsibility. He/she will also take on increased level of responsibility for contributing to policy and regulations interpretations and recommendations as well as representing the office and its interests to other parties. At this grade level, he/she will:

Acquisition & Assistance Policy and Guidance:

● Possess deep knowledge of BHA’s internal award making processes, procedures, and systems in order to advise/guide staff on basic process steps.

● Develop a strong understanding of federal and USAID procurement and award making and management regulations and policies including but not limited to the CFR, OMB Circulars, the FAR, AIDAR, ADS.

● Serve as a resource for BHA staff and recipients on standard BHA acquisition and

assistance procedures and policies.

● Research, review, and provide interpretations on standard, current acquisition and assistance statutes, regulations, policies, or procedures.

● Provide recommendations to Senior-level Specialists and A&A leadership for consideration in the development, improvement, and strengthening of internal office procurement, procurement planning, and award making and management policies,

procedures, and systems.

Portfolio Management:

● Serve as a primary point of contact/technical specialist in the area of responsibility for division leadership.

● Review, identify areas of noncompliance with internal policies and guidance, and/or

provide clearance recommendations on various internal procurement and award making and management documentation within assigned portfolio topics/areas of responsibility for the Senior-level Specialists’ decision making.

● Respond to BHA staff and recipient inquiries on common program topics, issues, and questions relating to acquisition and assistance policies, procedures, and procurements.

● Shadow more senior team members and provide critical technical support such as

reviewing source selection materials on procurement actions throughout the procurement cycle.

● Train BHA and recipient staff in Washington, D.C. and the field on standard acquisition and assistance topics including assisting in the development, updating, and presentation of training materials related to procurement and award making and management.

● Collaborate with other BHA divisions and offices to analyze and provide guidance and recommendations on standard procurement and award making and management topics.

● Revise, update, and maintain written technical guidance on standard procurement and award making and management policies and procedures including but not limited to memos, waivers, and templates, BHA Guidelines for Applications, Guidance Flashes, Program Toolkit, and pre- and post-award competitive procurement documents such as scopes of works and source selection materials.

Agency and USG Liaison and Representation:

● Present at, and if asked to lead, discussions within working groups related to A&A topics and issues within assigned portfolio to problem solve or reach consensus between different stakeholders.

● Routinely prepare written and oral presentation materials to or for sister-offices on relevant issues with minimal supervision.

● With Senior-level Specialists and/or A&A senior leadership oversight, respond to queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, OAA, GC, Congress or senior USAID staff to ensure a timely and appropriate response.

● Draft for Senior-level Specialists and/or A&A senior leadership review written and oral responses to requests for information on BHA’s activities and procurements including briefing papers, memorandum talking points, agency taskers, formal presentations, and informal briefings.

● Represent and participate in bureau, interagency, intra-agency, and/or partner-wide meetings as requested.

General Duties:

● Actively contributing to an environment oriented to trust, open communication, creative thinking, strong team cohesion and workplace collaboration.

● Work in rapidly changing, high-pressure situations that often exceed normal business hours.

● Attend regular A&A division and team meetings and program team meetings.

● Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.

● As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

● As needed, may serve on temporary details within the bureau not to exceed six months. Duties performed while on detail will be aligned with the team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the

contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

At the GS-13 level, the A&A Specialist At this grade level, (or if the PSC is promoted during contract performance), the Acquisition & Assistance Specialist will perform the following in addition to the duties and responsibilities outlined above at a GS-12 level:

At this grade level, the A&A Specialist(s) will perform these duties and responsibilities with limited guidance and supervision from the A&A PGT or QA Team Leader or his/her designee. Additionally, he/she will take on a limited level of responsibility for management and coordination in his/her area of responsibility. He/she will also take on a limited level of responsibility for contributing to select policy decisions, and representing the office and bureau and its interests to other parties.

Acquisition & Assistance Policy and Guidance:

● Demonstrate an expert understanding of federal and USAID procurement and award making and management regulations and policies including but not limited to the CFR, OMB Circulars, the FAR, AIDAR, ADS.

● Exercise judgment and decision-making related to acquisition and assistance policies and

regulations.

● Act as an expert and technical advisor on acquisition and assistance matters to support staff and bureau management.

● Research, review, analyze, and interpret current and new acquisition and assistance

statutes, regulations, policies, or procedures to ensure consistent adherence to USG and USAID requirements and to strengthen internal bureau procurement and award management policies, procedures, and systems including capturing best practices and innovations.

● Advise staff in the drafting of effective statements of work, program descriptions, evaluation criteria, application instructions, and other supporting documents for notices of funding opportunities and request for proposals.

● Lead and implement bureau initiatives to achieve bureau A&A strategy and further

agency’s A&A strategy.

Portfolio Management:

● Draft, maintain, update, and revise written technical guidance based on new or changes to existing USG and Agency acquisition and assistance initiatives and policies.

● Independently respond to BHA staff and recipient inquiries on complex program topics, issues, and questions relating to acquisition and assistance policies and procedures.

● Lead and mentor junior team members and non-technical BHA staff on procurement actions throughout the procurement cycle including but not limited to appropriate mechanism selection; drafting of scopes of works and selection criterion; creation and review of independent government cost estimates; and draft, review, and clearance of source selection materials.

● Train and mentor BHA and recipient staff in Washington and the field on complex

acquisition and assistance topics including providing technical expertise in the development, updating, presentation, and evaluation of training materials related to procurements and award making and management.

● In collaboration with other BHA teams, conduct independent analysis of and provide

recommendations on bureau and agency procurements and award management systems including but not limited to Abacus and Google Sites. Additionally, provide advice, guidance, and improvements and determine overall systems needs and priorities related to acquisition and assistance issues;

● Lead on resolving and responding to complex program issues and questions related to

acquisition and assistance policies and procedures across offices and inter-offices working groups;

● Analyze and provide guidance, input, and/or information products to A&A or BHA

senior leadership on issues that require escalation for resolution. Assist in related discussions, meetings, and follow-up with pertinent stakeholders; and

● Identify, lead, and implement bureau initiatives to achieve bureau A&A strategy and

further agency’s A&A strategy.

Agency and USG Liaison and Representation:

● Serve as a primary point of contact in the area of responsibility for A&A and BHA Senior Management;

● Act as a primary coordinator for complex queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, OAA, GC, Congress or senior USAID staff and ensure timely and appropriate response;

● Liaise with the OAA, GC, and other USAID stakeholders as necessary to understand

policy and guidance application to humanitarian assistance and resilience programming and ensure current acquisition and assistance policies and procedures are being appropriately applied;

● Provide written and oral responses to requests for information on BHA’s activities and

procurements in the area of responsibility, to include briefing papers, memorandum talking points, agency taskers, formal presentations, and informal briefings; and

● Advocate for BHA’s interests and unique capabilities in USG and USAID acquisition and

assistance policy discussions.

General Duties:

● Actively contribute to an environment oriented to trust, open communication, creative thinking, strong team cohesion and workplace collaboration, and promoting and cultivating high team morale;

● With the Team Lead, actively work to build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued;

● Work in rapidly changing, high-pressure situations that often exceed normal business hours;

● Attend regular A&A division and team meetings and program team meetings.

● Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied;

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months;

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.; and

● As needed, may serve on temporary details within the bureau not to exceed six months. Duties performed while on detail will be aligned with the team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and

submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review

contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the PGT or QA Team Lead or his/her designee.

SUPERVISORY CONTROLS: For GS-9 and GS-11 equivalent:

Supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done, and methodology. The USPSC is responsible for carrying out assignments and consults with the supervisor for policy interpretations.

For GS-12 and GS-13 equivalent:

Supervisor sets overall objectives and resources available; the USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approaches or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-9 equivalent level:

High School Diploma plus six years (6) of experience, providing written communication e.g. note taking, memos, etc, information management in spreadsheets or databases, and supporting a team in an administrative role.

OR

Bachelor’s degree and a minimum of two (2) years of experience providing written communication

e.g. note taking, memos, etc., information management in spreadsheets or databases, and supporting a team in an administrative role.

OR

Master’s degree and a minimum of one (1) year of experience providing written communication (e.g. note taking, memos, etc.), information management in spreadsheets or databases, and supporting a team in an administrative role.

For GS-11 equivalent level:

High School Diploma plus seven (7) years of experience and a minimum of two (2) years of experience applying federal acquisition or assistance policies and regulations in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

OR

Bachelor’s degree and a minimum of three (3) years of experience applying federal acquisition or assistance policies and regulations, two (2) years of which must include working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

OR

Master’s degree and a minimum of two (2) years of experience interpreting and applying federal acquisition or assistance policies and regulations working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

GS-12 equivalent level:

High School Diploma and a minimum of nine (9) years of experience interpreting and applying federal acquisition or assistance policies and regulations in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

OR

Bachelor’s degree and a minimum of five (5) years of experience interpreting and applying federal acquisition or assistance policies working, two (2) years of which must include working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

OR

Master’s degree and four (4) years of experience interpreting and applying federal acquisition or assistance policies, two (2) years of which is experience working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

GS-13 equivalent level:

Bachelor’s degree and a minimum of seven (7) years of experience working in acquisition or assistance functions related to USG procurement planning and solicitation and acquisition or assistance award administration. Experience must include at least three (3) years of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

OR

Master’s degree and a minimum of five (5) years of experience working in acquisition or assistance functions related to USG procurement planning and solicitation and acquisition or assistance award administration. Experience must include at least two (2) years of working in international development, emergency relief program operations, or post-emergency rehabilitation or reconstruction aid sectors.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See Section IV for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures may be accepted.

● Ability to obtain and maintain Secret level clearance. If there is a change in circumstances requiring access to National Security information classified at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

GS- 9 equivalent level

Technical Experience (20 points)

● Experience compiling and providing analysis of program data in spreadsheets or databases. (5 points)

● Experience conducting research using various sources and clearly summarizing findings to inform decision making. (5 points)

● Experience providing proof-reading and copy-editing of external and internal documents. (5 points)

● Experience working on the implementation of emergency or development programs. (5 points).

Communication and Interpersonal Skills (10 points)

● Experience in supporting a large team with competing deadlines in a fast-paced environment. (5 points)

● Ability to present verbal and written guidance, policies, and procedures in various formats to various audiences. (5 points)

GS-11/12 equivalent level Technical Experience (20 points)

● Experience applying federal acquisition or assistance relating to the implementation of emergency or international development programs. (6 points)

● Experience supporting acquisition or assistance functions throughout the procurement cycle such as drafting and reviewing acquisition or assistance documents. (8 points)

● Experience conducting federal acquisition or assistance policy and regulation research and analysis and providing recommendations or guidance based upon that analysis and interpretation. (6 points)

Communication and Interpersonal Skills (10 points)

● Experience in collaborating across different parts of an organization and with stakeholders. (5 points)

● Ability to present verbal and written guidance, policies, and procedures in various formats to various audiences. (5 points)

GS-13 equivalent level

Technical Experience (20 points)

● Experience interpreting and advising on federal acquisition or assistance policies and procedures relating to the implementation of emergency or international development programs. (10 points)

● Experience leading acquisition or assistance actions through the entire procurement cycle. (10 points)

Negotiation, Communication, and Interpersonal Skills (8 points)

● Experience working with different parts of an organization and with various stakeholders. (3 points)

● Experience transferring technical knowledge to a variety of audiences. (3 points)

● Experience negotiating and building consensus across competing interests and priorities. (2 points)

Management Experience (2 points)

● Experience managing and mentoring team members. (2 points)

Interview Performance (50 points) Timed Writing Test (10 points)

Satisfactory Professional Reference Checks (10 points) Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection.

Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during the future phase of the selection process.

IV. SUBMITTING AN OFFER

1. Eligible Offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

4. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Offerors must notate on their resume what GS level equivalent is being applied for. Applicants may list more than one GS level on their resume.

(b) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(c) Specific duties performed that fully detail the level and complexity of the work.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(e) U.S. Citizenship

(f) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation GS-9/11/12/13 Equivalent Level Tandem/Ladder. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

5. Ensure Adequate COVID-19 Safety Protocols for Federal Contractors - Please be advised that upon award, the contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.* USPSCs/TCNPSCs performing overseas must follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.

*See Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 in Section VIII below.

6. NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

7. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS

SOLICITATION: This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

 

Application instructions

  1. SUBMITTING AN OFFER

 

Offers must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:
    1. Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
    2. Specific duties performed that fully detail the level and complexity of the work.
    3. Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
    4. U.S. Citizenship
    5. Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

 

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

 

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

 

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

 

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained; the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

 

NOTE:    REGARDING    ADEQUATE    SAFETY    PROTOCOLS     FOR     FEDERAL CONTRACTORS

 

Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985). (c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

 

NOTE REGARDING UNIQUE ENTITY IDENTIFIER (UEI) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Unique Entity Identifier (UEI) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

 

NOTE: Registration for a UEI number is FREE.

 

For general information about UEI Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Unique Entity Identifier at https://www.acquisition.gov/far/part-

 

 

52#FAR_52_204 and FAR 52.204-6, System for Award Management at https://www.acquisition.gov/far/part-52#FAR_52_204 or www.sam.gov.