Events and Communications Assistant

Position description

Status: Temporary Staff Member
Indicative starting date: 16/06/2023
Salary: The successful candidate will receive a monthly salary of €2.477,66 per month, subject to national taxes and health insurance.
Duration: The successful candidate will be offered a 7-month contract. Although not envisaged at the moment of publication, an extension is possible for a period of up to 17 additional months.

Job description

The European Union Institute for Security Studies (EUISS) is the EU Agency that analyses foreign, security and defence policy issues. With its Headquarters in Paris and a Liaison Office in Brussels, it also acts as an interface between European experts and decision-makers at all levels.

The EUISS seeks to hire an Events and Communication Assistant to cover the period of absence of a serving staff member. The Events and Communication Assistant will report to the Head of Administration and Personnel and/or the Director and will join a highly qualified and motivated team engaged in providing relevant expertise to both EU/national officials – through publications, seminars and other activities.

Main responsibilities

The selected candidate will join a team assisting the Institute’s Analysts in the organisation of events (in-person or online) such as seminars, conferences, workshops and dialogues.

Under the supervision of the Director and/or the Head of Administration and Personnel and in close cooperation with the Analysts and the Brussels Office Coordinator, the Events and Communication Assistant is responsible for dealing with all logistical aspects of an event, including:

• preparation and follow-up of the events budget;
• invitations to speakers and participants;
• online registration for larger events;
• preparation and diffusion of the programme, list of participants, and all other event-related documents;
• travel and accommodation arrangements for speakers and participants, as required;
• liaison with staff at the venue concerning catering, technical requirements, registration of participants, etc.

In close cooperation with the Communications Coordinator, the selected candidate will:

• assist in the creation of EUISS content for social media (Twitter, Facebook, LinkedIn etc.);
• assist in monitoring EUISS social media platforms;
• assist in monitoring and responding to general enquiries or requests to access documents/information.

Eligibility criteria

On the closing date for applications, candidates must fulfil all the following conditions:

• Be a national of a member state of the European Union who enjoys full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct;
• Have fulfilled any obligations imposed by national law on military service;
• Be physically fit to perform the required duties.

Education/Experience

Have a minimum of a bachelor’s degree and at least one year experience in a similar role.

Selection criteria

• Excellent organisational skills;
• Excellent communication skills;
• Creative, flexible, organised, independent, solution- and output-oriented, and meticulous in achieving delivery targets;
• Strong interpersonal skills, including the ability to work effectively in a multi-cultural and multi-disciplinary environment as a team member as well as independently;

Languages

• Excellent English writing and speaking skills, as well as satisfactory knowledge of at least one other EU language.

 

Application instructions

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