Administrative Assistant

  • Location
    Berlin, Germany
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    May 22

Position description

Mnemonic gUG is looking to hire an Administrative Assistant in our Berlin office.

Mnemonic is an international non-profit organisation promoting human rights and accountability through the preservation and verification of open-source digital information.

We are human rights defenders, lawyers, archivists, technologists, and open-source investigators dedicated to preserving, memorialising, and adding value to publicly available information related to human rights violations. We use our unique position as a cross-sectorial, cross-disciplinary organisation to help human rights defenders hold power to account.

We are an equal opportunity and inclusive employer and encourage applicants of all backgrounds to apply. We do not and will not discriminate on the basis of age, race, nationality or citizenship, gender expression or identity, religion, economic background, disability, or sexual orientation.

Job description


  • Handle the day-to-day communications for the director or managerial employees in the organization.
  • Organise and schedule meetings/appointments.
  • Take accurate minutes of meetings and their distribution.
  • Assist in Flight/Hotel bookings, and managing of travel expenses.
  • Support with logistics preparations and coordination for in house training sessions (local or international).
  • Oversee office supplies, keep track of inventory and interviews new vendors.
  • Various clerical and admin tasks as needed by the director or the managerial staff.


  • Located in Berlin (Hybrid).
  • Start date: ASAP.
  • Contract duration: One Year with the possibility of extension.
  • Terms: Full/Part time.


Require skills and qualifications:

  • Bachelor’s degree and a minimum of two year’s relevant experience.
  • Excellent attention to detail and ability to manage multiple ongoing tasks.
  • Strong administrative and computer skills (including Microsoft tools, google sheets).
  • Ability to work independently and take initiative in problem-solving.
  • Excellent proficiency in written and spoken English.
  • High degree of multi-tasking and time management capability.
  • Ability to be flexible and adaptable in a variety of situations.
  • At ease working with an international team and very good intrapersonal skills.

Preferred qualifications:

  • Experience in not-for-profit organization.
  • Experience working collaboratively as part of a small team and organisation of complex tasks.

Application instructions

Please send your CV and cover letter to hr [at] mentioning in the subject line of your email “Administrative Assistant”