Org. Setting and Reporting
The Department of Safety and Security (UNDSS) is responsible for leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions.
This position is currently located in the Strategic Planning Service (SPS), Office of the Under-Secretary-General for Safety and Security (OUSG) in New York, and reports to the Head of the Emergency Response Team. The Programme Management Officer will support the establishment and management of UNDSS standby partnership programme – an additional resource to access specialist capacities and expertise that can support UNDSS response to sudden onset emergencies, as well as the Department’s strategic initiatives. The incumbent might be required to travel to the field to support UNDSS response to escalating or sudden onset emergencies.
Within delegated authority, the Programme Management Officer will be responsible for the following duties:
- Participates in the development, establishment, implementation and evaluation UNDSS Standby Partnership Programme; monitors and analyzes its development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions;
- Researches, analyzes and presents information gathered from diverse sources;
- Assists in the development of processes and tools to improve the emergency response efforts of the Department through closely engaging and coordinating with potential Standby Partners (Member States, INGOs), other Secretariat entities (Office of Legal Affairs, Department of Operational Support) and UN Standby Partnership Network;
- Undertakes technical review of project reports for donor to ensure full compliance with donor requirements and exert quality assurance;
- Manages Standby Partnership mechanism to facilitate rapid deployments of experts during sudden onset emergencies, based on the Department’s needs assessment;
- Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.;
- Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.;
- Undertakes outreach activities with potential Standby Partners; makes presentations on emergency response to ensure advocacy and understanding of security considerations and needs in crises;
- Participates in field missions to provide coordination, administrative and logistical support during escalating or sudden onset emergencies;
- Coordinates activities related to budget, funding, project implementation, and monitoring and prepares related documents/reports;
- Performs other duties as required.
- Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Provides an environment in which others can talk and act without fear of repercussion; places confidence in and builds trust with colleagues, staff members and stakeholders;
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently;
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Advanced university degree (Master’s degree or equivalent) in business administration, public administration, project management, economics, international relations, social studies or a related field. A first-level university degree (Bachelor's degree or equivalent) in the specified fields of studies in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five years of progressively responsible experience in project or programme management, administration or related area is required;
- At least two years of experience working within the UN Common System or comparable international organization or nongovernmental organization at the international level is required, out of which one year in a conflict, post-conflict or natural disaster setting;
- Experience in providing administrative or programmatic support to or in a field operation of an international organization is desirable;
- A minimum of two years of experience liaising with Member States and UN entities, including Agencies, Funds and Programmes, is desirable.
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of additional official United Nations language is desirable.
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