Programmes and Partnerships Manager

UK Mission to the European Union
  • Location
    Brussels, Belgium
  • Sector
  • Experience
    Mid Career
  • Posted
    Sep 01

Position description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category: UK Mission
Job Subcategory: Public Diplomacy

Job Description (Roles and Responsibilities)

Who are we?

The UK Mission to the European Union (UKMis Brussels) ensures the UK’s interests are promoted and explained to EU member states and the EU institutions. UKMis Brussels is part of a world-wide network of 270 Diplomatic Posts, representing UK political, economic and consular interests overseas.

The UKMis Communications and Strategic Engagement Team sits within the wider Political and Engagement Section, which is responsible for developing and implementing the Mission’s strategy for engaging externally, while building its skills and capability to influence with impact. We are now looking for a brilliant colleague to join our team to help the Mission deliver mission-wide programmes and strategic partnerships, as a Programmes and Partnerships Manager.

Main purpose of job:

The successful candidate will be creative and innovative and have excellent programme management and communication skills. Strong attention to detail, the ability to work calmly and autonomously under pressure, and managing competing priorities while maintaining a flexible, forward-thinking and proactive approach is also highly valued. The ideal candidate will also be collaborative, providing advice, guidance and training to help enable policy colleagues to deliver policy-focused programmes and partnerships.

The Programme and Partnerships Manager will play a key role in developing a portfolio of projects that advance the Mission’s goals and objectives. The job holder will support the wider work of the mission by working with colleagues to develop a portfolio of projects aimed at supporting the delivery of the UKMis business plan and key campaigns, ensuring that projects are delivered to the highest standards and in line with best practice in procurement and contract management – meeting the requirements of the FCDO’s Programme Operating Framework. The Programme and Partnerships Manager will also work with colleagues across Whitehall and other posts in the Europe network to leverage other funding sources, and will be responsible for overseeing all significant procurement projects associated with the programme.

The job holder will be responsible for developing the Mission’s capacity for working and collaborating with non-governmental actors in Brussels (e.g. Think Tanks, consultancies, academics), upskilling desk officers across the Mission, in close coordination with the FCDO. Through sharing a monthly forward look of events and activities, convening monthly think tank breakfasts with senior-level colleagues and promoting collaboration through events, workshops and research, the Programme and Partnerships Manager will play an instrumental role in ensuring the Mission continues to influence and engage in Brussels.

As part of the wider Communications and Strategic Engagement team, the successful candidate will support colleagues in media monitoring and reporting alongside high-level events and visits. In addition, they will be expected to show flexibility, working across other areas of the team depending on requirements.

Our daily work relies on the input of dedicated individuals who engage on many different topics and activities. We seek to employ a diverse range of candidates who bring their own talents and perspectives to the role. We have a strong corporate agenda that aims to ensure we create a positive and inclusive working environment where everyone is valued for their contribution.

We particularly welcome applications from candidates in traditionally underrepresented groups.

Roles and responsibilities:

The job-holder will be expected to further UKMis’ business goals through the delivery of a strategic communications programme and supporting the wider team through:

  • Working across the UK Mission to generate innovative ideas and expertise on policy goal delivery through programmes across UKMis;
  • Securing funding from UK based programmes for activity to meet UKMis goals;
  • Drafting and presenting recommendations to the senior leadership team on the strategic direction of the UKMis programme portfolio;
  • Acting as the Programme Responsible Owner and ensuring that programme rules are proportionately followed;
  • Ensuring financial management good practice is followed throughout procurement, budget management and budget forecasting;
  • Leading cross-UKMis efforts to track the impact of our influencing activities, through a structured approach to monitoring and evaluation;
  • Responsibility for drafting and implementing the UKMis strategy for engaging with non-governmental actors;
  • Building relationships with potential partners in Brussels and facilitating opportunities for collaboration;
  • Ensuring colleagues across the Mission have the skills and resources required to engage with non-governmental actors and working cross-Mission to facilitate networking opportunities, events, think tank engagements;
  • Facilating Think Tank engagement for senior-level London and Ministerial visits, and drafting reporting on engagement activity;
  • Having a flexible approach to the role, supporting wider team efforts to support the delivery of the UKMis business plan.

All staff at UKMis are expected to make a strong corporate contribution, getting involved in cross-Mission activity as a member of one of our active staff committees (e.g. L&D, wellbeing, diversity & inclusion, women’s network, greening committee etc.).

Essential qualifications, skills and experience

Our ideal candidate shows:

  • Full professional proficiency in English (written and spoken, minimum of C1 level for CEFR framework*);
  • Minimum 1 year of experience of project or programme management ideally in a policy context;
  • Minimum 1 year experience of monitoring & evaluating projects or communications activities;
  • Knowledge of the EU policy making process in Brussels;
  • Strong communication skills;
  • Strong organisational skills and attention to detail;
  • Strong service delivery and interpersonal skills;
  • A self-starter able to show initiative and operate with autonomy.

Desirable qualifications, skills and experience

Nice to have:

  • Understanding of the UK;
  • Procurement experience;
  • Knowledge of non-governmental actors in Brussels (e.g. Think Tanks).

Required behaviours

Making Effective Decisions, Managing a Quality Service, Communicating and Influencing, Working Together.

Application deadline: 17 September 2023
Grade: Executive Officer (EO)
Type of Position: Full-time, Permanent
Working hours per week: 36.25
Region: Europe, Eastern Europe & Central Asia
Type of Post: British Embassy
Number of vacancies: 1
Salary Currency: EUR
Salary: € 4,874.20
Start Date: 30 October 2023

Other benefits and conditions of employment

This is a permanent full-time contract for 5 working days (36.25 hours net) per week. The monthly gross salary for this position is € 4,874.20, Executive Officer (EO) level. In addition, we offer an extensive salary package, which includes a 13th month, luncheon vouchers, pension scheme, optional hospitalisation insurance (subject to monthly employee contribution), reimbursement of public transport and a lot more. We offer more days of annual leave than the Belgian requirements. UKMis Brussels does have the advantage of offering Time off in Lieu (TOIL) for extra time worked. UKMis Brussels also offers flexible working where possible.

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

The successful candidates will be subject to professional background checks and security clearance.

Passport: officers are expected to be in possession of a passport due to the possibility that they may be asked to undertake business travel.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Learning & Development:

UKMis Brussels has an active approach to learning and development. We value and prioritise learning and development as part of everyone’s job role. It is is expected that you will undertake a personal development plan, where we will support your continuous professional development. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities. The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

Application instructions

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