Position description
Overview & Responsibilities
The Department of Programmes is the central management and coordinating function for programme delivery and capacity development. It is responsible for the implementation of IDLO’s global programme portfolio for field and non-field locations in line with organizational strategy.
Under the direct supervision of the Regional Programme Manager, the Programme Lead engages with internal and external functions to develop and manage large/innovative programmes, including developing the design and management of the complete work and staffing plan, budget.
The Programme Lead represents IDLO with Partners, IDLO HQ staff and Government officials, technical advisors and experts, donors and civil society.
Primary Functions
- Oversee programme implementation and ensure that all project phases are consistent with the project design and delivery schedule and in line with IDLO processes and procedures;
- Monitor programme activities to ensure programme compliance with donor contracts and procedures and that programme cycle quality controls are in place;
- Programme Development and Programme Representation;
- Lead the programme team, ensuring effective, efficient, result-based and timely delivery of activities and results.
Key results expected
- Oversee programme implementation, including: work planning, budget management, monitoring, and reporting, and ensure that all phases of the project are consistent with the project design and delivery schedule, and IDLO processes and procedures:
- Monitor programme implementation issues, including revisions to project design and work plans; make decisions for timely and optimal course corrections;
- Maintain oversight of the overall financial management, accurate financial forecasts, including reviewing financial reports and identifying areas of over- or under-spending, and flagging any urgent budgetary issues;
- Review and provide inputs to annual and quarterly reports; clear the submission of financial and narrative reports; highlighting the value and impact the programme/activity brings;
- Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
- Ensure programme deliverables meet quality standards and proactively seek input from relevant substantive internal experts.
- Monitor programme activities to ensure programme compliance with donor contract as well as quality standards:
- Ensure compliance with programme contracts and subcontracts;
- Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the programme; respond to internal and external requests for such research;
- Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
- Ensure programme deliverables meet quality standards and proactively seek input from relevant substantive internal experts.
- Programme Development and Programme Representation:
- Represent IDLO in programme events, and under the guidance of the supervisor, build relationships and liaise with donors, UN agencies, government institutions; CSO's and other stakeholders in the rule of law field through meetings and the preparation of reports and briefs;
- In coordination with the supervisor, generate ideas and identify new programme opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s programme portfolio in line with country/regional/organizational strategies;
- Responsible for design of implementation plans by means of standardized programme cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.
- Lead the programme team ensuring effective, efficient, result-based and timely delivery of activities and results:
- Effectively lead the team by providing clear direction, addressing development, and performance management through ongoing dialogue, and mentoring; fostering a teamwork approach in meeting objectives and goals; address possible conflicts in a positive and constructive manner; encourage initiative and maintain effective working relationships within a multi-cultural setting;
- Responsible for developing staffing plans, coordinating with Human Resources in the recruitment and selection of employees and consultants;
- Oversee the monitoring of contracts, responsible for providing recommendations on amendments and changes to contracts and status.
Job Requirements
Education and work experience
- Graduate degree (masters or equivalent) in Law, International Relations, Development Studies or other related field is required;
- 8- 10 years of significant relevant professional experience within an international organization, designing and implementing complex programmes.
Languages
- Fluency in English is required;
- Romanian language skills would be an advantage.
Knowledge, Skills and Abilities
- Familiarity with standard programme and data management tools, as well as results-based management and monitoring and evaluation principles;
- Excellent written and verbal communication skills;
- Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT software and internet software;
- Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries;
- Acts as a role model and offers guidance to colleagues. Takes initiative to share knowledge, experiences and information with others. Accepts and gives constructive feedback (up, down and across) to develop and motivate others;
- Proven ability to see through tasks set and deliver results;
- The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit;
- Ability and willingness to travel to the region, if necessary;
- Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives.
Application instructions
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